| Greetings!
Life is constantly providing us with new funds, new resources, even when we are reduced to immobility. In Life's ledger there is no such thing as frozen assets.
-- Henry Miller
I wish to start this new year off with a Thank You to each and every one of you for reading and contributing to my newsletter over the last year. I feel very blessed and count each of you as friends and colleagues.
Due to your support and contributions to our field, of Industrial Security, we can surpass our challenges and together protect our facilities, staff, and classified information in our care.
2009 will be filled with change, challenges, and opportunities that we can not help but take advantage of -- so let's start with Happy New Year! |
Thank you for your time and expertise during our conference call. Your support on the JPAS is truly amazing. Your support of our profession is a great example.
Thom Holt
Bryan-College Station, TX |
I just wanted to let you know how much I appreciate the help you always give when I call with questions or the need for advice. You are a fabulous resource.
Diane Gallatin
Manchaca, TX |
| Increased Expertise via Networking |
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Having difficulty justifying spending two (2) or more hours attending a Facility Security Officer (FSO) Brown Bag, the Austin Information Assurance Resource Group (AIARG) Brown Bag, an International Trade & Arms Regulations (ITAR) Brown Bag, or even the monthly or bi-monthly professional society meetings like ASIS or NCMS?
Sometimes travel time, time of day of the meeting, multiple meetings scheduled on one day or during one week, and the unexpected emergencies that require your attention can result in missing one or more meetings. This happens to all of us at some point or another, but should not be allowed to lead to complete non-attendance. You would miss all of the benefits of networking and might even miss important news.
Both industry security professionals and government security representatives attend these meetings -- even some of the Brown Bags. You risk losing connections with colleagues who have different areas of expertise than you, knowing who the local government security representative is or learning his or her pet peeves. And there is always the discussions on the latest news, tips on handling a situation you are unsure of, or the training sponsored by these networking groups.
As an example: attendees to Austin's last FSO Brown Bag learned about some undocumented features and bugs of the Visit Request module of JPAS thanks to John Hille, ISP:
- Modifying personnel on the Visit Request does not change the status of the Visit Request for the receiving facility -- No notice of modification.
- Separating an individual from your PSM Net does not modify any Visit Requests where the individual is listed.
- Adding individuals that are not in your PSM Net is not blocked --
- If you select the wrong person listing for the individual (i.e., Non-DoD versus facility name) you are in effect certifying the Eligibility and Access not related to the Eligibility and Access for the individual at your facility
- If you send a Visit Request for an individual that is not in your PSM Net you are certifying Eligibility and Access not related to your facility -- Not Good.
Canceling a Visit Request sends a notification to the receiving facility that the visit has been cancelled and removes the visit from JPAS.
Sending a Visit Request to a specific SMO's level can affect who is able to see it:
- Sent to lowest SMO Level (i.e., 6) means that Levels 2, 3, 4, 5, and 6 can see the Visit Request
- Sent to SMO Level 4 means that only Levels 2, 3, and 4 can see the Visit Request
Notifying visited facilities' FSOs of any modifications to the Visit Request is a "Best Practice"
- Notify when listed visitor no longer represents your facility
- Notify of exact change to a modified Visit Request.
Another benefit of attending and participating (giving presentations, chairing committees, etc.) in professional societies and brown bags is that you have items to include in the "Over and Beyond" section of your annual security review. The socializing and networking can pay off for you and your facility. |
Training was great. The reference book provided has been a lifesaver.
Joseph Cole
Pepperell, MA |
| Updates & Reminders |
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DSS Website Updates:
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(01/07/08) Reminder from Defense Security Service - National Industrial Security Policy Operating Manual (NISPOM) Changed Condition Reporting Requirements and Financial Distress:
Cleared contractors are reminded that their classified security programs are governed by the NISPOM, including the reporting requirements found in NISPOM paragraph 1-302g regarding changed conditions affecting the facility clearance. Read more
SETA/DSS Academy Updates:
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One-day seminar scheduled for February 9, 2009, March 9, April 20, May 18, and July 13 at the DSS Academy.
NCMS, Inc. Updates:
- NCMS, Inc. is looking for participants for a TSA Courier Requirements survey: if you received this email and want to provide input, please do so. These surveys help NCMS, Inc. to speak for us on legislation.
- NCMS National Seminar 2009 Chair, Volunteers and Give-A-Ways, Debbie Young, is looking for items for the seminar bags and volunteers. Contact her at debora.young@gd-ais.com by:
- March 31st with the item and quantity you plan to contribute
- April 3rd with date and approximate time of arrival at the Seminar if you wish to volunteer.
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[Y]our class was the best thing this office could have done to get their security up and running.
Eugene Turner
Huntsville, AL |
| JPAS Q & A |
| Please feel free to email your questions or tips and techniques to ajsconsulting@earthlink.net.
Q. How often should I access JPAS?
A. It depends --
- If you have just initiated an investigation for an individual, you should check at least once a week for the notification that it is ready for your review or upon notification that the individual submitted the Personal Security Questionnaire (PSQ).
- If you have recently submitted a PSQ to DISCO, you should check at least once a week for the notification of Interim Eligibility and/or that DSS sent the PSQ to OPM (when fingerprints are due for initial investigations).
- If you are not usually active in JPAS, you should check at least once a month for any notifications like a Visit Request, Message from the Central Adjudication Facility (CAF), and/or a Servicing Action was performed.
- At the very least you should access JPAS when you do your self inspection (usually performed midway between annual security reviews) and verify your JPAS records are accurate and up-to-date.
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If you do not login for a period exceeding sixty (60) days your password will be locked and will need to be reset by either the Account Manager or DoD Customer Services Center.
Q. Who can reset passwords for me?
A. Your alternate, if he or she is an Account Manager; any Account Manager at the same level as you or higher, and the DoD Customer Services Center. Remember that only employees can be JPAS Account Managers and that your password resets every 90 days.
Q. Why did an individual recently granted an Eligibility lose his Eligibility?
A. When you Debrief, Out Process (remove from your PSM Net), and Separate an individual in JPAS they are considered to no longer need Eligibility and will lose their Eligibility.
DEBRIEF: You debrief an individual when he or she no longer needs the Access Level you or the preceding FSO granted him or her or when you are upgrading his or her Access.
OUT PROCESS: When you out process an individual you are removing them from your PSM Net and any relationship your facility once had with him or her in JPAS.
SEPARATE: After you have Debriefed and Out Processed an individual who is no longer at your company or no longer expected to require access to classified, you should Separate him or her so that within two years and a day from the date Separated his or her record will be archived and removed from the active database unless this individual is picked up by another facility with JPAS and they grant Access. |
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Best money spent on consulting services in my career.
Current Customer | |
Thank you for reading my newsletter. If you know of someone who could benefit from the information shared, please pass it on. If you have a topic suggestion, or a how-to-question, please submit it to ajsconsulting@earthlink.net.
What I do best is assist you with solutions to difficult industrial security challenges. How may I assist you today?
Sincerely,
Ann J. Martick, ISP
AJ's Consulting |
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| What I Do Best |
AJ's Consulting
17+ years experience in the Industrial Security arena.
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On-Demand JPAS & e-QIP Support
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On-Demand FSO Surrogate Support
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Industrial Security Training
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Customized Briefing Packages
Marketing
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Internal Newsletters
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External Newsletters
Call: (512) 650-4819 or email ajsconsulting@earthlink.net for a solution to your industrial security challenges. |
| Networking Opportunities |
Remember it is always who you know... |
Austin FSO Brown Bag
January 21, 2009
1205 Sam Bass Road
Round Rock, TX
Topic: SIPRNET
For more information
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| NCMS
LoneStar Chapter Meeting
February 11, 2009
11:30-1:00 PM
Speaker: TBD
Lunch: TBD*
*Cash or check only |
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NISPOM Compliance Reporting Responsibilities
Register Now for the 45-Minute Webinar:
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| Got JPAS Access Now What?
Register Now for the 45-Minute Webinar:
Friday,
11:00-11:45 CTZ
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