AJ's Consulting

* Industrial Security * Marketing * Training *

Industrial Security & You
Dedicated to Our Super Heroes Both Abroad and Here at Home
June 2008
Greetings!
 
 Summer is here at last, with the heat, the vacations, the seminars and lots of upcoming super hero movies.  I've had my share of favorite super heroes (Ultraman, Mighty Mouse, Superman, Batman, Underdog and Iron Man) growing up -- How about you?  Have any to add to the list?
 
Currently my super hero favorites include those who have served and are currently serving in our military, as well as those of us who guard our national secrets so as to give our military a fighting chance. 
 
This newsletter is dedicated to these super heroes.
The [JPAS] class was outstanding - I really enjoyed the hands-on approach to the class.  I would highly recommend this class and the instructor.
Kevin Cloud
Austin, TX
Our Focus This Month
Remember & Thank Our Super Heroes
Understanding & Selling NISPOM Compliance
JPAS Tips & Techniques
Acronyms Defined
[FSO] class was outstanding - Very good for new FSO's.  Would highly recommend.  The instructor was very knowledgeable and answered all my questions - made the class.
Kevin Cloud
Austin, TX
Remember & Thank Our Super Heroes
 
carepkgfortroopHave you noticed the abundant websites for showing our troops your support?  What about the one website that has a video showing how we can show our gratitude with sign language?
 
 
Thanking and supporting our troops is definitely needed, but we should also take time out (Memorial Day, D-Day, etc.) to remember those who (in Billy Ray Cyrus' immortal words) "gave all."  Below are a few of the links I recommend.
 The procedures will be a great help in updating and maintaining my SMO in JPAS.
Vida Castillo
Trinity, FL
Understanding & Selling NISPOM Compliance
  Are you a National Industrial Security Program (NISP) contractor?  Does your CEO or other executive take on the role of Facility Security Officer (FSO) among many others? Are you looking for part-time support or maybe someone to do the administrative part with the paperwork? Not sure you require additional support?  Selling services and products to the government or military branches has its advantages and challenges. 

One challenge is following specific security rules and regulations. The FSO must understand these rules and regulations and support efforts to maintain compliance.  The FSO plays an important role in this support. Good support in this area will keep the company active and interested in compliance.
 
Many contracts include clauses requiring compliance with a specific version of the National Industrial Security Program Manual (NISPOM) as well as additional requirements, for example Director of Central Intelligence Directives (DCIDs), Intelligence Community Directives (ICDs), or Army Regulations. Negative rulings from the Cognizant Security Office Representative (COSR) on the company's compliance may have serious consequences.

The company must work within the framework of these security rules and regulations servicing the customer effectively and efficiently. This work is complex and demanding, often requiring quick decisions and rapid implementation of new policies. Security issues are an important and integral part of this challenging process.

One advantage is that the NISPOM is a guide, allowing contractors to tailor specific company policies to implement compliance -- sometimes with input from their COSR. Industry Security Letters (ISLs), addendums to the NISPOM, include questions from industry and the clarifications provided by the signatories to the NISPOM. Currently the February 28, 2006 version of the NISPOM has three ISLs, which incorporate information from previous ISLs and clarifications on the February NISPOM changes.

The Defense Security Service (DSS) is the usual administrator of Industrial Security oversight through their Industrial Security Representative(s). DSS Representatives are available to provide advice on security questions, but you, the contractor, remain obligated to comply with the NISPOM and any other regulations specified in your contracts.
 
While DSS and the NISPOM do not require NISP Contractors to have an individual solely designated as the FSO, they do strongly recommend that the individual selected be able to fulfill the responsibilities and tasks listed in the NISPOM (beginning with § 1-201).

As FSO, you need to remain up-to-date with the latest ISLs, policies and memos issued by DSS (including the Special Alert on SF 86 Question 21, General Principles of NISPOM Compliance for Cleared Contractors and the Tips for e-QIP Submission video) as you work with executives and other staff to ensure a healthy, growing and compliant business.
 
One way to stay up-to-date is to attend training sessions like those offered by AJ's Consulting -- FSO & SSO Personnel Security Administration, JPAS & e-QIP Immersion, and JPAS & e-QIP Proficiency & Troubleshooting or request more information on various other Industrial Security services offered.
 All CTA should take this class.  The instructor was great!!  I love the manuals.  I will keep it forever.  I recommend this training.
 Norfolk, VA
JPAS Tips & Techniques
 
Q & APlease send your questions or tips and techniques you wish to share to ajsconsulting@earthlink.net.
 
Q:  How do I verify an individual's clearance and Need-to-Know?
 
A: You can verify eligibility and access (replacement vocabulary for clearance) in JPAS/JCAVS as follows: 
  1. Login as User (i.e., Level 4)
  2. Select "Select Person" from the Left menu
  3. Enter the individual's Social Security Number (with or without dashes)
  4. Click the "Display" button
    1. If notified that the individual is not currently in JPAS, then the individual does not have a current eligibility or access (per JPAS/JCAVS).
    2. If the individual is in JPAS, their "Personal Summary" screen will display
      1. Verify the individual's citizenship (in case access granted is LAA -Limited Access Authorization)
      2. Check the 'Accesses Table' for any accesses granted -- be sure to note whether the company being represented granted access and at which level.
    3. Scroll down to the bottom section, "Investigative History" or "Adjudication History" and note the latest investigation date and eligibility granted.

While you are able to verify both that the individual has access granted by the facility represented and eligibility (required for access granting), only the person who holds the classified information to be shared (and the owner of said information) can decide Need-to-Know.  Access (and eligibility) must be linked to a requirement for completion of contractual tasks in order to establish the individual's Need-to-Know. 

For more tips & techniques, to refresh your JPAS knowledge, or to learn how to effectively use JPAS, register now for either JPAS & e-QIP Immersion or JPAS & e-QIP Proficiency & Troubleshooting
 Training was great.  The reference book provided has been a lifesaver.
Joseph Cole
Pepperell, MA
Thank you for reading my newsletter.  If you know of someone who could benefit from the information shared, please pass it on.  If you have a topic suggestion, or a how-to-question, please submit it to ajsconsulting@earthlink.net.
 
What I do best is assist you with solutions to difficult industrial security challenges.  How can I assist you today?
 
Sincerely,
 

Ann J. Martick, ISP
AJ's Consulting
 Very well organized training material.  Instructor, knowledge and training techniques were the best I've experienced.  I thoroughly appreciate the small class size that allowed personalized training and extra time for specific questions and exercises.
Gail Madriaga
Honolulu, HI
AJ's Training Sessions
Revised Manuals
  • FSO & SSO Personnel Security Administration
    • Registration Deadline - June 17, 2008
  • JPAS & e-QIP Immersion
    • Registration Deadline - June 18, 2008

 Why Wait?

What I Do Best
Consulting
AJ's Consulting
17+ years experience in the Industrial Security services.
  • On-Demand JPAS & e-QIP Support
  • On-Demand FSO Surrogate Support
  • Industrial Security Training
    • JPAS & e-QIP Immersion
    • JPAS & e-QIP Proficiency & Troubleshooting
    • FSO/SSO Personnel Security Administration
  • Marketing
    • Internal Newsletters
    • External Newsletters

Call: (512) 650-4819 (new phone number) or email ajsconsulting@earthlink.net for a solution to your industrial security challenges.

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Quick Links
Acronyms Defined
Security relevant acronyms
AIARG:  Austin Information Assurance Resource Group is a group of ISSM, ISSO, and/or FSOs who meet every other month to discuss NISPOM Chapter 8 and solve challenges.
ASIS: ASIS International (formerly known as American Society of Industrial Security) is a professional organization for a broad range of security professionals and government security representatives.
CAF: Central Adjudication Facility
CAGE Code: commercial and Government Entity code
CD: Compact Disc
COSR: Cognizant Office of Security Representative
DISCO: Defense Industrial Security Clearance Office (PSCO)
DoD: Department of Defense
DSSA: Defense Security service Academy (ENROL)
DSS: Defense Security Service
e-QIP: Electronic Questionnaire for Investigations Processing
ENROL: Electronic Network and Registration On-Line Learning
FAQ: Frequently Asked Questions
FSO: Facility Security Officer
ISFD: Industrial Security Facilities Database
ISSO: Information Security Oversight Office
ISP: Industrial Security Professional
IS Rep: DSS Industrial Security Representative
ISSM: Information System Security Manager or person charged with ensuring that classified information systems comply with NISPOM Chapter 8.
ISSO: Information System security Officer - an assistant to the ISSM.
JPAS: Joint Personnel Adjudication System - "CSA designated system of record."
JSAC: Joint Security Awareness Council of Dallas/ Fort Worth is a committee of government and contractor personnel committed to security training.
KMP: Key Management Personnel
NCMS: NCMS, Inc. (formerly known as National Classification Management Society) is a professional organization for Industrial Security professionals and government security.
NISP: National Industrial Security Program
NISPOM: National Industrial Security Program Operating Manual
PSC: Personnel Security Clearance
PSCD: Protecting Secret and Confidential Documents
PSCO: Personnel Security Clearance Office
PSM Net: Personnel Security Maintenance Network (formerly the Mead Listing) is the listing of cleared employees and consultants sponsored for access to classified information by your facility.
OPSEC: Operational Security or the practice of protecting unclassified and sensitive information including company proprietary or trade secrets.
SSO: Special Security Officer
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Networking Opportunities 
Remember it is always who you know...
NCMS LoneStar Chapter
June 11, 2008
11:45-1:00 PM
* New Location *
Opal Divine's
Speaker: Sheri Escobar,
  President of NCMS
ASIS Chapter 179
June 12, 2008
 11:30-1:0 PM
Speaker: Linda Cox
Austin/Travis County Health and Human Services Department
Be Prepared for Pandemic Flu R.S.V.P.
NCMS ALAMO Chapter
 June 12, 2008
11:45-1:15 P.M.
Dave & Busters
Buffet Style Lunch: $16.00
Austin FSO BB
  
3rd Wednesday Monthly
11:00-12:30 PM
1205 Sam Bass Road
Round Rock, TX 
For more information
contact: Bob Morgan