Apr 2013 - Vol 8, Issue 4
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CUSTOMER FOCUS
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Greetings, This month's AV Matters is a bit larger than usual. That's what happens when I have a week without seeing an airport!
InfoComm is only ten weeks away so it's time to register for classes. I have two you can learn more about below.
My page of YouTube videos is growing. The latest installment is Project Management for Staging. I outline the many flavors of project management and how they fit into different business models.
In addition to my monthly AV Matters installment, I have a series of videos on Managing RFP's. Are your salespeople bogged down in hopeless bidding exercises? Then you need to watch this series.
 | Managing RFPs | My Best Practices column is for my Freelance colleagues and the companies that hire them. I have spent half my AV career as a freelancer and my entire career has revolved around hiring freelancers. Let me help you find more of the kind of work you want.
In Closing Thoughts, Several of you sent me your business-learning examples and I chose two that fit into recent AV Matters themes.
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InfoComm is just around the corner. I am blessed with a busy appointment schedule so please send me requests early so I can fit my loyal readers in. Also, please check out my two seminars.
Thanks for Reading,
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Business Trends at InfoComm | 
Tom Stimson CTS, InfoComm University Adjunct Faculty
Sometimes I have to check the InfoCommshow.org website to remind myself what I promised last year to teach this year. One Thursday June 13th I will teach two business track seminars, one for Systems Integrators and one for Rental-Stagers. My overall theme has changed to cover the business trends ongoing in these two segments. FYI -I will continue to teach the Survival Kit seminars (updated constantly) in webinar format or at your location of choice. Why Should I Attend?If you are interested in looking outside business as usual and discovering the big world of business innovation, then join me for some lively topics: Low margins? Everyone has the same challenge, but some companies have figured out what to do about it. Flat sales? Maybe our assumptions about what sells is wrong? In both classes I will focus on the newest trends in how to approach everyday challenges. I guarantee you will be excited about the possibilities and will take home game-changing ideas. I work on these courses up to the very last minute because I want to include the latest market intelligence, but here's what I already know will make the cut: IS058 - Business Trends in Rental & StagingThursday, June 13, 10:30-12:00- Throw out your assumptions about rental pricing. There's no more easy math for rental companies. Learn how competitors are winning the same job for more margin.
- What is a Content Garage? Learn why you need one right away.
- Real salesman are trumping your order-takers without knowing anything about AV. What do they know that you don't?
IS070 - Business Trends in Systems IntegrationThursday, June 13, 12:30-14:00- IT Network contractors are still encroaching on the AV space, but there's an even bigger elephant in the room. Come learn why this potential threat should be your best business partner.
- Why your customers are saying: "That installation you are working on isn't solving the our problem - it IS the problem." Learn what some Integrators are doing about it.
- Something is attacking the AV Dealer model and you need to be on the winning side of the revolution.
I would charge you a couple thousand dollars to present these topics to your company. At Infocomm they are only $49 for members or $80 for non-members. Take that savings and send an extra person to the show! Register now infocommshow.org! |
VIDEO
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Live Events Project Management What kinds of systems and when to apply
Project Management is not a person, it's a process that encompasses many individuals and departments within your business. More importantly, the process varies from company to company, which affects customer expectations. In this month's video installment, I explore the three kinds of project management in Rental-Staging and how to make better use of these roles.  | Project Management for Live Events
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Each Best Practices video will be added to my YouTube page and as inspiration permits, you may see additional video blogs from time to time. I hope you find the content helpful. -Tom
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The 2013 BUSINESS METRIC SURVEY |
Sorry, You're Too Late!
The Rental & Staging Business Metric Survey Has Closed
It had to end sometime, but you can still get the results. The invitation to participate in the 2012 R&S Business Metric Survey has closed. We increased our complete responses this year by 50% and collected the best data ever! Now it's time to crunch the numbers and write the report. Participants will receive their free customized analysis in about four weeks plus we will be contacting you for your complimentary one-hour consultation or webinar.
Next Month - I will share details on how you can purchase the survey results and receive a customized report for your company.
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BEST PRACTICES SERIES
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How to Be a Better Freelancer/Supplier
A handbook for the self-unemployed
Who Should Read This? If you are one of my long time freelance colleagues, then chances are you are one of the elite professionals that already work with the best of the best (or should). If you want more work or a better class of buyers, read on. If you hire freelancers, then read on. I will talk about you and your idiosyncrasies. Hopefully, you can learn how to work better with the freelance community.
You Are Just A Piece of Gear (at first) Dear Freelancer, in business terms you are a resource with a cost attached.
Sorry, The Employer. Generally, when a production rental company hires you they are probably going to lose money. Some of them kind of resent you for that even though it is not your fault. What bugs them even more is when you think you are doing them a favor by charging $50/day less than they are charging (it doesn't even cover their overhead much less their risk). The bottom line is that you may not be right for every job they have. But there are some projects that need your special skills and your day rate will not be a factor. Eventually the buyer will learn to charge more when they need better talent, but that is an article for another day.
My point to this is: know what you are worth and stick to it. Other companies can afford you; it is not your fault that this one can't. Negotiating your fee just lowers your value on the next gig and prompts them to call you for sub-par jobs. Having said that, you still need to be flexible. Read on.
National Vs Regional I have not met a production rental company that doesn't aspire to being a national player. Often, small regional players think they already compete with the big boys (even if they can't name them) but take their staff with them wherever they go. To these folks, freelancers are the guys that do the leftover jobs back home. However there is a growing number of regional stagers with national accounts that take them all across the continent and beyond. These jobs have travel budgets and land in all the old familiar places. Too often I see national freelancers turn their noses up at these regional companies - without realizing that they have top notch gear, great clients, and appreciate talent like you.
The Day Rate Thing I have hired hundreds of freelancers over the years. My pet peeve has typically been unrealistic day rates with all sorts of conditions. When I hear, "My rate is $400 for projection, but I get $500 if I switch..." Here's my standard reply: I am an employer with the power to hire you for dozens of gigs a year or none. When I hire you, I do not want a call in the middle of the gig because you had to use some of your high-end skills that day. What I want is YOUR day rate - your off-the-couch price - that buys 100% of your brain 100% of the time. If I hire you to run house lights I expect you to be just a smart, just as talented, and just as professional as you would be as the Video Director. If your rate is too high, I won't call you that often but in any case you can decide whether or not to take the gig and I won't ask you to negotiate your price.
I know that some hiring companies don't share my views, but I feel my approach is best for everyone. None the less, many employers call and negotiate rates on each job. That doesn't mean you have to. The same speech above works in reverse too.
Don't Be "That" Guy The average regional stager has a couple of good all-around techs. They may have a top notch person in one discipline or another, but that tech probably has more responsibilities than you can count. If you are a specialist in video/data switching and have certificates from Vista, Barco, and Grass Valley - then you are potentially very threatening to the house guy's career or at least his/her ego. Coming in and showing how smart you are is a sure fire way to be blacklisted. If you know that there are many "right" ways to do something, then you know that you may not know them all. Take the time (and use your patience) to learn how your employer does things. When you have achieved mutual respect, then perhaps you will be asked to help improve their product.
Demonstrate Your Value Regional companies need national level talent on local jobs - just not all the time. And when they do, there is no travel budget. If you want their national work, then you need to figure out how to help with the "local" jobs when it makes sense to bring you in. Consider packaging your services with some travel expenses. If the customer has a tight local budget, offer to buy your own airline ticket if they will cover hotel and per diem. Chances are you have enough miles to make the flight free if you want to. The lesson here is to learn to treat the event as a project, rather than a line item cost recovery exercise.
The other kind of value you can show is how you can help the project. Get involved in pre-planning, review equipment packs, help specify the system, or offer your Playback Pro (you were bringing it anyway, right?). Help the buyer see that hiring you was worth every penny.
Be Easy To Hire Employers and freelancers need to work together on this one. I recommend that freelancers send their schedule to their best clients to show open days (why not share an Outlook calendar?). In turn I suggest that employers track freelancers' schedules just like employees. If both sides do this, it should all but eliminate useless calls and emails to check availability. How much time do we waste calling our favorite freelancer over and over again for the same dates when they are already booked elsewhere?
Freelancers, if you have established your rate and made your availability transparent then you all need to do is confirm the request and get a purchase order. You can do this by email or text without losing any time on your current gig.
Find More Work Are you a quality national freelancer that needs more work? Let me assure you that there are hundreds of companies that could use your services. You won't get more jobs by advertising your availability on Facebook or Linkedin, but you will find companies that do the kinds of gigs you are qualified for by scouting these sites. When you do spot a likely employer, don't just shoot out a resume - do some more research. Many companies have a person that books freelancers, but doesn't necessarily decide whom to hire. That decision may belong to a Department Head, Project Manager, Salesperson, or even the owner. Present your credentials to the decision-maker, but develop a good relationship with everyone in the company you encounter.
What are good credentials? It's all about who you know, isn't it? When approaching a regional player - it is OK to cite the national firms you work with and the kind of positions you are hired for. You can also be gracious when the contact says "We don't do a lot of jobs like that." The point is - they at least do some. Explain why you are interested in this company: "I understand you use Digico, and that is my favorite console." And finally - and this is important - don't ask for a gig. Your are not trying to fill a gap in your calendar, rather you are looking for good client. Ask to meet the department head for your discipline or visit the sales people. Being friendly, forthcoming, and looking like a class act is not too much to expect from a prospective freelancer. And never forget that referrals and introductions from other freelancers are GOLDEN.
In Closing...
Who Won't Get Hired? I am amazed that in 2013 I still have to coach freelancers that appearance, helpfulness, and professionalism really do matter. No matter how good you THINK you are, you might be left behind if...
- You go by your touring nickname
- You have to press down on your invoice to make copies
- You choose your t-shirt based on your mood
- Your hair, tattoos, piercings, or general appearance would scare anyone's mother
- Your email address is anything other than a variation of your real name
- You can't get a credit card
- You skipped breakfast to get to the gig on time or,
- You arrived late so you could stop for breakfast
Thanks for reading...
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Closing Thoughts |  Here's a few scribbles from the margins:
I am looking for stories about lessons you have learned in business. Here are a couple that were recently shared with me: While Operations Manager at Seattle Grip & Lighting I learned to consider the small things. Here is an example. Sub-rentals are an important part of the rental business. In Film/TV production, sometimes a piece of specialized gear had to be sub-rented from a Los Angeles company. A simple analysis of freight charges related to subs indicated freight was a large percentage of sub-rent costs. We were making about a nickel or dime on each sub. By initiating a simple standard operating procedure that the Warehouse Manager review work orders the day issued rather than the day prior to rental we almost eliminated rush charges. It also allowed us to contact the Production Manager on the cost of freight rather than eating it ourselves. There are a lot more examples such as how we made more money by keeping Grip Trucks clean.... Richard McLeland Wieser Richard has contributed many great observations to AV Matters over the years, and this one really speaks to my favorite mantra, "Do the math." I am sure that the Warehouse Manager in the above example was too busy to be bothered with looking ahead sooner, but once it became a policy to do so - life becomes easier and costs go down. In addition, this company had the power to pass on reasonable charges to its customers. A double win.
Years ago, in my previous life as a live music mixer, a band I worked with recorded an album in Los Angeles in the home studio of a fairly well known recording engineer. His accountant had a tough time convincing him, but after several years, he doubled his rates. He lost some clients - but made more money at the end of the year. The next year he did it again. Same result, lost a few clients, still made more money. I think he did this three times total - and his biz leveled off to a comfortable work load and he and his wife had plenty of money to do what they needed to do. Bill Hosch
Bill is an industry veteran and has been a fixture in live events in Dallas longer than he wants me to tell you. I want to echo his story because so many companies can learn what the best freelancers know. It is better to work less and make a lot of money than to work your butt off for nothing. Too often we are afraid of not working at all and that fear keeps us from making the changes we need to implement. If being super-busy is what makes you happy, then keep your rates low and pick and choose the gigs you want. But, live modestly because any dip in business volume will hit hard. However, some of your supposedly best customers may be holding you back. See you next month, Tom |
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About Thomas R. Stimson, MBA, CTS
Tom Stimson has thrived for thirty years in the Audiovisual and Live Events industries. His career has touched AV Rental, Integration, Staffing, and Management. As a Consultant, Tom helps AV companies define their goals and then design a plan that will take them there. For more information visit the website.
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