How Does Your Organization Measure Up?
How does your organization stack up in effectiveness of communication? If you are not sure, consider a survey. Here are some basic areas of assessment.
- Is there open, honest two-way communication, i.e., straight talk?
- Do employees feel their ideas, opinions and suggestions count?
- Do employees receive information and communication needed to do their jobs effectively?
- Does senior leadership routinely ask "What could we do that would help you do your job even better?"
- Do employees understand the mission, values and strategies of the organization?
You've built a strategy for growing your business. Isn't it time to build a strategy for reaping the benefits of improved communication?
Some Tips to improve Communication
Do a root cause analysis. Issues are usually specific to one or more barriers and are best addressed by hardwiring a framework of communication that assures clarity and accountability. That framework may be different for each leader and each organization, but the key is to address it in a structured way.
Be clear to all team members about who owns a project or initiative. Always assign a champion and make sure it's known. Never assign more than one individual in charge or you will undermine accountability. Activities can be supported by cross-functional, multi-departmental teams but only one person can ever completely "own" a project.
Be explicit in all of your communications. Make sure key messages are scripted so all of the top leaders speak with one voice which will minimize "mixed messages." Have someone read or listen to your message to be sure it has its intended impact.
Create meeting protocols. - All participants are invited to suggest topics to the agenda.
- Agendas are distributed at least 24 hours in advance to allow for attendees adequate "thought preparation" time.
- Create a climate that will encourage all participants to participate, verbally or in writing.
- Create some mechanism, formal or informal, to evaluate the impact of every meeting.
- Encourage post meeting written feedback for meetings that cover significant matters.
Make sure that organizational roles and responsibilities are clear so that employees know who to go to in order to resolve issues that surface.
Begin to "invert the pyramid of performance management" by inviting employees to provide their supervisors feedback on a frequent basis. This can be accomplished through upward evaluations or 360 degree initiatives. This will help to normalize dialogue and send the message that everyone's feedback and opinion matter!
Encourage managers to seek regular one-on-one, informal feedback from subordinates. i.e., what they should continue doing, what they should stop doing or what new things should they be doing.
Riley reminds us that "effective communication is not a singular act but a habit and organization behavior and value. You are what you repeatedly say and do!"
Putting more focus and emphasis on effective communication will result in greater business performance...and you might even get a better night's sleep.
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