NYSAMLS's Matrix™ Cutover Sept. 6-7
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The New York State Alliance of MLS's (NYSAMLS's), which includes Central New York Information Services (CNYIS) in Syracuse, Genesee Region Real Estate Information Service (GENRIS) in Rochester, and the Western New York Real Estate Information Service (WNYREIS) in Buffalo, is pleased to provide this final countdown information to our MLS's.
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- Tues, Sep 6 (noon) - MLX/Fusion Goes into Search Only Mode
- Adding and editing of listings must be complete by noon or you will need to wait until the next day to enter. You will not be able to add or edit in MLX/Fusion ever again.
- Any incomplete listings in MLX/Fusion will be lost and you will need to start over in Matrix on September 7, so either complete them by noon or don't add any incomplete listings just before this date.
- No new listings, price or status changes will show in MLX/Fusion going forward. It will remain available briefly as a reference only.
Wed, Sept 7 (after 9am) - Add/Edit begins in Matrix
- The add/edit functionality will be operational and ready for your use in Matrix™.
Mon, Sept 26 - MLX and Fusion™ No Longer Operational
- Fusion/MLX will remain in Search only mode until permanently turned off after midnight on Sunday, September 25th.
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My Matrix, My Information
- Before you start using Matrix, go to My Matrix, My Information in Matrix and double check all of your personal information and set up your email signature, CMA Cover page, Auto-email and Client Portal.
- Note - The settings in My Matrix, My Information will not change how information will appear in a listing. Contact your MLS if you need to change your info as it appears in your listings.
New Data Input Forms
- The new data input forms will be available this week.
- There are many new field choices in the pick lists. The Commercial and Lots and Land forms also have many new fields.
- The new forms are each an extra page long. This was in an effort to make them easier to read, accommodate expanded choices in several fields and provide a better match for the Add Listing process in Matrix.
- This fall, you'll be able to fill out the data input form in Instanet, get it signed in Authentisign and then electronically send it over to Matrix as an incomplete listing (that you can add photos and attachments to) without having to enter the data manually. Stay tuned for details.
Check all your listings
- In Matrix, the fireplace fields will be totaled based on the way you fill out the individual fireplace fields such as #Gas, #Wood burning, etc.
- If you didn't fill them in when the listing was entered in MLX/Fusion, the total will remain correct in Matrix until you edit the listing to change the price/status in Matrix. At that time, Matrix will recalculate the Total #Fireplaces and if all of the individual Fireplace fields have zeros, your new total will be zero.
- Go ahead and fill them in now if you didn't before in MLX/Fusion to avoid headaches later.
- If you will accept text messages from other agents, that will need to be a part of your 'Agent' record in Matrix which only the MLS can change. If you have been in the habit of manually updating this field or any of your personal phone numbers or email address in MLX/Fusion when adding a listing, please contact your MLS asap and let us update your record or you will notice that your listings in Matrix likely say 'No' in the 'Accepts Text Messages' field and or have an incorrect phone number. GRAR sent all members what we have on file for each licensee earlier today.
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Turn on Auto Email in Client Portal
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- Your saved searches will display in Matrix™ and be attached to your Contact in the Client Portal.
- If you have saved any new searches in MLX/Fusion since July 5, they will be available in Matrix on the morning of September 7.
- Each 'Saved Search Auto Email' will need to be made Active on a search-by-search basis in Matrix.
- This can be done prior to cutover if desired. Remember to deactivate your auto-emails in MLX/Fusion to avoid double alerting your clients.
- Or wait to activate in Matrix after cutover and the MLX/Fusion auto-emails will stop sending on September 6. Your choice.
- Click here for detailed instructions.
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The 5 Most Important Search Tips
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There are five key search tips that you should know. Search symbols are back! If you don't know what to do with a * ! - or + in Matrix, click here for how-to's on these wildcard search symbols and more.
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- When adding a listing, enter in the List Agent Public ID and then click on 'Refresh' to fill in the data. You cannot save as 'Incomplete' without the Listing Agent filled in.
- Required fields are yellow.
- After adding listing data, you may click on 'Validate' to see if you have entered everything correctly per the MLS rules or 'Save as Incomplete' to finish later.
 - Photos and Supplements - After your listing has been saved as incomplete, you may add photos and/or supplements. Don't forget to go back and make the listing Active when done.
- Only those with Office Manager access level and above will see the 'Opt-Out' tab of the listing during Add/Edit. This section will be used to opt individual listings out of Realtor.com or Zillow, if needed on an individual listing (only if the brokerage has opted in).
- Click here for detailed Add/Edit instructions.
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- Visit the HELP tab in Matrix™
Once logged into Matrix™, visit the HELP tab for assistance. - GRAR Member Services is available during business hours, Mon-Thu from 8:30-4:30pm and Fridays from 9:30-4:30pm. Send questions to GRARHelpDesk@grar.net or call 585-292-5000. Please note that call wait times will be longer than normal during the first weeks of system use.
- Contact AnswerLink, Mon-Fri from 8:30am-8:30pm and Sat-Sun from 8:30am-3:30pm at 888-825-5472.
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QUESTIONS?
Contact Member Services
Phone: 585.292.5000
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