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Meetings. Some people look at them as a useful tool for their work, organization or group, while others consider them to be a dreaded interruption of their schedule and waste of time. They are held for a variety of reasons but one common characteristic and purpose is the sharing of information with others.
Here are 9 tips to help you get the most out of a meeting while reflecting your professionalism at the same time:
1. Arrive at the scheduled time, or slightly early, if possible.
2. Be prepared. Always bring paper and pen for note taking. If you are presenting information, have your hand outs, note cards and materials organized and ready.
3. Shut down all electronics and put them away. The meeting is your immediate focus.
4. Pay attention to the discussion to avoid bringing up a question that has already been asked.
5. Stay on topic. Refrain from bringing up other, non-related issues.
6. Speak in turn. Do not interrupt or dominate the conversation and avoid side conversations.
7. Plan to attend the entire meeting. Arriving late and leaving early is a distraction and inconsiderate of the speaker. You never know what you might miss!
8. Thank the chairperson for organizing the meeting; it is a sign of respect.
9. Respond to action items after the meeting by following through on any tasks requested or required of you.
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