A while back I responded to an invitation to attend a meeting. I believe in the importance of replying to an RSVP request for several reasons:
1. The request isn't made because the host is simply nosy. Planning an event requires information, such as how large a space is needed, the number of chairs, food and beverage requirements, etc. It allows the host to be adequately prepared.
2. A prompt response helps to provide this information in a timely manner. It also puts your name in front of the guests or attendees early on, which can be a real plus for a business event.
3. It will often allow you access to the confirmed attendee list, which then provides you with the opportunity to think about which individuals you may want to connect with -- and do any necessary "homework" in advance.
4. An RSVP may also provide you with additional information about the hosting group/cause/organization and the program or event.
In the case of this particular meeting, I received a very friendly response and warm welcome as a result of my RSVP. On the night of the actual event, I was greeted by name and introduced to other attendees; it was clear that I had been expected.
It was a great feeling!
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Remember...
RSVP, or "Please Respond" is very simple; when you receive an invitation, take action within a day or so.
- Are you interested in attending? If not, then a simple "Thank you, but I'm not available" is all it takes.
- Do you have a conflict with the date? "I'm sorry, I have another commitment" is all the information that is needed.
- Planning on attending? "Yes, I will be there" is perfect.
- Maybe/Possibly? "I would like to but have a potential conflict. May I get back to you by ______?" (and then follow-up.)
It's not difficult, it only takes a few moments, and it speaks VOLUMES as to your consideration for others. Besides, you never know what you might get out of it!
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