June 2014
Issue No.6
In This Issue:

  President's Message

  CCA-ChariTREE
 
 STANDARDS - 2014 Visits
 
 
   
President's Message

  

Hello everyone,

Wow, May was quite a Month!

The Health Care and the Counsellor Conferences exceeded our expected attendance. Delegates at both events expressed their appreciation for the interesting and educational sessions presented.

At this time, I would like to thank all of the camps who supported these events. 

A special shout out to our Sponsors, Nancy Brown, Firstbrook, Cassie and Anderson, for financially supporting all of OCA's 2013-14 Educational Programs, Dara Kahane, Bayview Glen School, for hosting the Health Care Conference, Howie and Sari Grossinger, at Camp Robin Hood, for hosting the Counsellor Conference, Brian Laughton, Foodbuy, for providing delegates with morning snacks, Marc Cooper for providing a copy of his book, "Forgettable to Unforgettable How to become an extraordinary leader in just 7 weeks",to every camp that attended the Counsellor Conference.
 
A big thank you to all of the volunteers who were so instrumental in organizing and implementing these programs.  
 
Please mark your calendars with the following
                      2014-15 OCA Educational Programs dates:

Day Camp Workshop
Friday, November 7, 2014 
Toronto Botanical Garden

Annual General Meeting 3:00 pm - 5:00 pm
& Awards Dinner 5:30 pm - 9:00 pm
Thursday, January 15, 2015
Vaughan Estates at Sunnybrook
(Bayview Avenue, behind Sunnybrook Hospital)
 
Annual Conference January 28, 29 & 30, 2015 
** New Location 
Hilton Hotel, Markham Suites
(Hwy #7 & Warden Ave. Markham)
 
Once again, I would like to thank everyone for your support this year. Please do not hesitate to contact me during the summer. 
 

Sincerely, 

      

 Adam


 CCA/ChariTREE program!

Over 7,400 trees have been ordered!

 

If you have order trees please note the following information:

 

1. TREE PICK-UP: 

 

DATE:                 Tuesday, June 24th 

TIME:                   8:30 am - 4:30 pm 

LOCATION:        OCA Office: 70 Martin Ross Avenue
                             (Dufferin and Finch)

 

Using a*COURIER*???  YOU must fill out BOTH PARTS OF THE WAY-BILL IN ADVANCE   when making arrangement with the company doing the pick-up:

- Part 1: sends the courier to the OCA office

- Part 2: sends the courier from the OCA office to your
                             camp

*It is not the responsibility of the OCA to complete part 2 of your way-bill when the courier arrives

  

2. AFTER YOUR TREES ARE PICKED
    UP YOU AGREE TO:

  

a) Promptly complete the ChariTREE reporting form at http://www.charitree-foundation.org/resources-and-tools/tree-planting-project

 

*Camps that do not meet this obligation will forgo the opportunity to access free trees in future years*  
 
b) Plant your trees with your campers within two weeks 
     of pick-up 

c) Water the seedlings if the weather is dry
 
d) ChariTREE would appreciate receiving photographs of

   campers planting trees by emailing them to
     info@charitree-foundation.org

 

Happy Planting!

  
STANDARDS VISITS    
This year we have a record number of Standards Visits...150!

A big Thank YOU to the over 140 Members who have volunteered to be Standards Visitors!!

With so many of you involved in this process we would like to provide you with some final reminders...

Camps Abridged Preparation for your Visit...

  • Pack all of your Standards information if you move to a summer camp office
  • Answer all questions on the Answer Sheets 
  • Prepare to discuss your "NO" and "N/A" answers 
 
THE DAY OF THE VISIT:
  • Sign pg. 1 of the Answer Sheet and ensure that the Visitor has initialed the bottom of each page
  • Provide your Visitor with the YELLOW copy of your Answer Sheets
  • Complete the Standards Visit Feedback Form  

WITHIN 1 WEEK AFTER YOUR VISIT:
  • Camps  Keep the PINK copy of the Answer Sheets for your own records
  • Mail the following materials in the enclosed self-addressed envelope to the OCA office:
    • WHITE copy of the Answer Sheets
    • Visit Feedback Form
    • Archives submission

Visitors Abridged Preparation... 

  • Pack all of your Standards information if you move to a summer camp office

1 WEEK BEFORE THE VISIT

  • Reconfirm the date and your arrival details
  • Confirm that the camp will complete the Answer Sheets before the visit

 

THE DAY OF THE VISIT

  • Review the Answers Sheets with the Camp representative
  • Ensure that all questions are answered (with "Yes," "No," "N/A")
  • Ensure that there is a written explanation for all "No" and "N/A" answers
  • Sign pg. 1 and initial pages 2-6 of the Answer Sheets 
  • Remind the Director to:
    • Mail the WHITE copies of the Answer Sheets to the OCA immediately 
    • PRIMARY VISITOR: Keep the YELLOW copy of the Answer Sheets for your records
    • Complete your Standards Visit Feedback Form and send it to the OCA office
Thank you for your submission to this month's newsletter. Please forward your information and/or articles by the first day of each month. The Newsletter is distributed the 15th of each month.

Ontario Camps Association
70 Martin Ross Ave. Toronto, ON M3J 2L4
P: 416-485-0425  F: 416-485-0422
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