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Greetings!
CIBMTR Training is a committee of professionals who participate in the writing process of eBlasts and the "Data Matters Training Newsletter". We are CRCs, Auditors, Managers, IT, Medical staff and a Training Specialist. Our NEW eLearning materials are developed with the same collaboration to synthesize content detail for data manager training.
The LMS is Active NOW:
The first batch of eLearning courses have been activated in the Learning Management System (LMS). Their objective is an emphasis on significant form revisions, but they include form completion instruction on frequently challenging topics as well. Courses will continue to be added.
Coming soon . . . Pre-TED (F2400) eLearning in two modules, (approximately 30 minutes in total length.)
Click on the link to the right, "How to Set up an LMS Account". If you are ready to Login - then go - we welcome all your feedback to help this NEW style of training be the best that it can be for data managers.
Sincerely,
CIBMTR Training |
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Quick Links |
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Do You Have an LMS Account? |
If you haven't already set up an LMS account, you will not be able to access the new eLearning on the Forms Revision release.
How to Set up an LMS Account
LMS account access assistance, call NMDP Service Desk:
800-526-7809 x 8123
Previously posted in the Forms Release eBlast:
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| Entering the Learning Management System | |
After you have created your own LMS account, you will need to click through a few screens to open the eLearning. Below is a screenshot showing the six Data Management courses that are in the catalog for CIBMTR. Use the 'Learn' dropdown in the top teal ribbon to select 'Catalog' - then 'CIBMTR'.
The LMS Guide for Network Learners is a step by step resource for using the Learning Management System. You can ignore the Policy and eSignature section of the Guide this time. Registration for the Forms Revision courses is not necessary, you will be able to click on 'START'. CIBMTR Training is not assessing these courses, but we will get a report that records your name and course completion. |
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Great News! With the Forms Revision release last month, now you can update or correct any recipient forms submitted in FormsNet3. You will not need to send in paper error corrections. However, any recipient form submitted in FormsNet2 still will require a paper error correction to update the form. |
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Assign CRID - Form 2804 - Revised | |
With the Form Revision, CRIDs created on the previous version of the 2804 will still be editable. There may be recipients where the correct information was not able to be mapped to the new version correctly, so when making edits to a 2804, please confirm all the information is correct and complete. If you have any questions or issues, please contact your CRC. |
| Update on the NMDP RID Clean-up | |
Great Work! After the first month of the NMDP RID Clean-up requests, your hard work has already resolved half of the missing RIDs for US Transplants. We've discovered that FormsNet may not let you enter RID information if the patient's first transplant was autologous. Analysis of this issue will take place after the Forms Revision release to determine the best solution. If you have any cases that FormsNet is not accepting, you can send a paper correction form to your CRC. |
| Reporting Multiple Cord Blood Units | |
If the patient is receiving products from more than one donor (e.g., a multiple cord blood unit transplant), answer questions 3-9 for each donor. Duplicate questions 3-9 as needed to record all product information on the CRID assignment Form 2804. |
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Question: ID Numbers
When do transplant centers report the NMDP assigned CBU ID number and when do they report a non-NMDP CBU ID on forms that are submitted?
Answer:
When a cord blood bank lists their units on the NMDP Registry, the NMDP assigns each unit an NMDP CBU ID. If NMDP facilitates the order and shipment of a unit, the NMDP CBU ID is used to link the recipient CRID and outcomes data to CBU product in the NMDP database.
If a transplant center searches the NMDP Registry to find a cord blood unit but then orders the unit directly from the cord blood bank, there is no link between the recipient CRID and the unit in the NMDP database. In this situation, the unit must be reported on CIBMTR forms as a non-NMDP product because NMDP did not facilitate the shipment and, even though the transplant center may know the NMDP CBU ID, the bank's or registry's local identifier for the unit must be used.
It can be confusing at times to determine which cord blood bank or registry facilitated the shipment. Cord blood banks sometimes use the NMDP shipment paperwork, even when NMDP did not facilitate the shipment. Therefore, the presence of NMDP paperwork is not a good indicator that NMDP facilitated the shipment. The best place to find out this information is from the Transplant Center Coordinator that ordered the unit.
Another way to verify whether the unit is from NMDP is through Traxis. If you have access to Traxis, search by NMDP CBU ID or Bank Local ID. Look for a shipment date. If a shipment date is not present, then NMDP did not facilitate the shipment.
Forms submitted to CIBMTR with an incorrect ID number will be returned for an error correction. |
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Send your question or comment into CIBMTRTraining@nmdp.org. You may see it posted with an answer in a future newsletter. |
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CIBMTR Training
Thank you to the contributors for this month's newsletter:
Roberta King, Vice President; Marie Matlack, Data Management Supervisor; Liz Johnson, CRC-III; Jenni Bloomquist-CRC-III; Emilie Meissner, CRC III; Lori Colt, Training Specialist.
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