Newsletter Subscription Information:
As requested, the first six "Data Matters Training Newsletters" were uploaded to our website for easy access. You'll find a quick link in the side panel under the Data Management tab. 
Both the newsletter and e-Blasts (for need-to-know quick topics) are on the same mailing list. We are receiving referrals to the mailing list because our readers find our new communication tools useful. To add someone, please email Data Matters list and provide contact information - name, email address, center, and center #.
Please keep in mind that when someone unsubscribes, it is very difficult to resubscribe later because of spam filters.
Keep reading, as the next issue may have just what you wondered about. Or, send in your own question to CIBMTR Training. We welcome your feedback and participation to make this publication even more resourceful.  
CIBMTR Training
 FormsNet3 HOT TIP

 The Clear Field Icon

Clear Field     

Clear Field icon only appears on answer fields with radio buttons, at the beginning of a question. When you click the 'Clear Field' icon, the system removes the answer for that specific question only.
This newsletter is for July and August. Happy Summer! 
Please Sign up for Training. . . . . . . . . . . . 


We're about to begin training for Data Managers (DM) through a Learning Management System (LMS) sponsored by NMDP. You will need to set up an account to get started, which is similar to signing up for any online group. It will only take a few minutes. This new system will store a catalog of course offerings, record your participation, and file results. 


Each person needs their own account. Use this link:


How to Set Up an Account 


Sign up soon so that you are ready to participate in eLearning courses. We look forward to uploading courses in HLA and Forms Revisions in the upcoming months.  You will be notified when they are available.

Updating NMDP Recipient ID (RID) 
If the NMDP Recipient ID (RID) is not available at the time a CRID is assigned, the RID can be updated using the 'Search/Edit CRID' feature. Enter the CRID you need to update into the Search/Edit CRID parameters, then click the 'Edit form' icon in the first column of the CRID results grid. This will navigate you to the Assign CRID form that was completed for this recipient. Once the RID has been entered at Q.17, click 'Save Now' at the bottom of the screen.
Please contact your CRC or reference the Recipient FormsNet3 Training Guide, page 10 if you still have questions. 
More on Last Contact Date (LCD) 


In the previous newsletter, guidelines for reporting the Last Contact Date were published. While these guidelines are not new, additional clarification is needed to address issues regarding the LCD.


In general, the date of contact (LCD) should be reported as close to the 100 day, six month, or annual anniversary to transplant as possible. Report the date of actual contact with the recipient to evaluate medical status for the reporting period. Preferred evaluations include those from the transplant center physician, referring physician, or other physician currently assuming responsibility for the recipient's care. In the absence of contact with a physician, other types of contact may include a documented phone call with the recipient, a laboratory evaluation, or any other documented recipient interaction on the date reported. If there was no contact on the exact time point, choose the date of contact closest to the actual time point. Below, the guidelines show an ideal approximate range for reporting each post-transplant time point:




Time Point

Approximate Range

2450 (100 day),


100 days

+/- 15 days (Day 85-115)

2450 (6 month),

2200 (6 month)

6 Months

+/- 30 days (Day 150-210)

2450 (annual), 2200/2300 (annual)

1 Year, 2 Year, 3 Year, etc.

+/- 30 days (Months 11-13, 23-25, 35-37, etc)


Recipients are not always seen within the approximate ranges and some discretion is required when determining the date of contact to report. In that case, report the date closest to the date of contact within reason. The examples following assume that efforts were undertaken to retrieve outside medical records from the primary care provider, but source documentation was not available.


Read more . . . (see examples) 


Question:  Is there an electronic way to share information quickly from the Data Management Forms Manuals with a co-worker or physician?


Yes. The Forms Manuals located on our website are uploaded in PDF format. You can take a

"Snapshot" or "Screen Shot" from them, like you would from any PDF. Here's how:
Snapshot - Open the PDF.  Use your mouse to right click on the general area that you want to share.  With the 'select tool' that comes up, highlight exactly what you want to copy by dragging across the text while holding down the left click of your mouse. Go to Edit in your top row, and click on copy. From here, you can paste (Ctrl+V) into a Word document, or directly into an email.
Screen Shot - Hold down the keys (Alt+PrtScn), at the same time.  Then place your cursor, either into a Word document, or into an email, and paste (Ctrl+V). This clip can be cropped to contain only the useful information. 
CIBMTR Training  
Thank you to the contributors for this month's newsletter: Shirley Wayne-CRC; Anne-Maree Johnston-SSWAHS; Liz Johnson-CRC, Matt Petcoff-Auditor.