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Application Deadline
If you have any questions, please contact Terry Helton or Ashley VonHatten toll-free in Kentucky at 800-633-8896 or 502-564-7630, extensions 273 or 366, respectively; TTY 711; or email thelton@kyhousing.org or avonhatten@kyhousing.org, respectively.
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BOS CoC Full Advisory Board Meeting
The Balance of State (BoS) Continuum of Care (CoC) Advisory Board will meet Thursday, July 21, 2016, at 10 a.m. ET, at KHC's U.S. 127 office, 1047 U.S. Hwy 127 South, Frankfort, Kentucky. Topics for discussion will include the FY16 Notice of Funding Availability (NOFA) for the CoC Program and System-Wide Performance Measures. A copy of the agenda is available upon request and will be available on KHC's website. The press and public are invited to attend. Those outside of the Frankfort area may attend via GoToWebinar, but must register.
Individuals requiring special accommodations should contact Terry Helton toll-free in Kentucky at 800-633-8896 or 502-564-7630, extension 273; TTY 711; or email thelton@kyhousing.org.
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KYHMIS Annual Licensing Invoices
Every year, KHC invoices for the next fiscal year's Kentucky Homeless Management Information System (KYHMIS) User License fees. In the 2015-2016 fiscal year, online payments were introduced to the KYHMIS agencies. KHC has adopted this method of invoicing permanently. Invoices were recently emailed to each agency for fiscal year 2016-2017 billing. All agencies in the BoS and the Lexington CoC that participate in KYHMIS, and have users with licenses, should have received an invoice for their portion of the license fee. The Louisville CoC will bill their Louisville CoC clients directly and then pay their portion of the license fees (for all Louisville agencies) directly to KHC. Each BoS and Lexington CoC agency must review the number of current KYHMIS users and plan for the number of KYHMIS user licenses they will need for the upcoming fiscal year. If you are changing the number of user licenses needed for the upcoming year, you must submit these changes by Friday, July 15. Your agency will be charged for the number of users listed. Please remember that user licenses cannot be shared by more than one user. Refunds will not be given for licenses requested in July, which weren't used consecutively during the year. Agencies may access the PNC Payment Center to log in or pay now. If you have any questions, please contact the HCA Help Desk toll-free at 800-633-8896 or 502-564-7630, extension 446; TTY 711; or Submit a Request through the HCA Help Desk.
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KYHMIS Required Annual Documentation
All agencies are required to submit the following documentation each July. If a new user has recently been added to the system, the paperwork has to be re-completed for July and will be in effect for the entire fiscal year.
The documents are available on the HCA Help Desk, under KYHMIS Administrative Documentation, Agency Related Forms.
- The KYHMIS Agency Participation Agreement
- The Security Monitoring Form
- The KYHMIS User Confidentiality Agreement (one per user)
- The signature pages of the KYHMIS External Policy and Procedures (one per user)
The executive director should sign where indicated. Once completed, the forms must be scanned and submitted to the HCA Help Desk by Monday, August 1, 2016, to prevent suspension of KYHMIS licenses.
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KYHMIS and Recovery Kentucky Trainings
KHC has scheduled several KYHMIS and Recovery Kentucky HMIS trainings. All trainings will be from 9 a.m.-4 p.m. ET, in KHC's computer training room in the west annex, located at 1231 Louisville Road, Frankfort. Seating is limited and available to registrants on a first-come, first-served basis. Lunch will be on your own from 11:30 a.m.-12:30 p.m.
To attend a training session, users must submit a Training Request Form no later than three days prior to the session to ensure space is available. Additionally, registrants must be confirmed prior to attending the training.
Recovery Kentucky
- Thursday, August 4 - New User/Refresher Training
- Thursday, September 8 - New User/Refresher Training
KYHMIS
- Friday, July 15 - New User/Refresher Training
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Friday, August 12 - New User/Refresher Training
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Thursday, August 18- Refresher Training
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Friday, September 23 - New User/Refresher Training
If you have any questions or concerns related to these trainings, please contact Danielle Humes toll-free in Kentucky at 800-633-8896 or 502-564-7630, extension 434; TTY 711; or email dhumes@kyhousing.org.
Stay tuned to KHC eGrams for other training opportunities!
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KHC Rental Waiting List
KHC Tenant-Based Rental Assistance (TBRA) will begin accepting applications for the Housing Choice Voucher Program on Monday, July 25, at 9 a.m., through Friday, July 29, at 5 p.m. The Online Application Portal will be available during this time only. The Online Application Portal will allow customers to create an account to complete and submit an application.
Please direct those interested in applying to KHC's website, under Rental, Rental Portals, Waiting List Portal. We encourage everyone wanting assistance to register online using the portals. Applications are accepted in the order they are received.
Paper applications will be available at KHC's offices, located at 1231 Louisville Road or 1047 U.S. Hwy 127 South, Suite 1, in Frankfort. Applicants may also request a paper copy be mailed directly to them by calling KHC toll-free at 877-552-7368 or 502-564-9946.
Waiting list applications and the online registration for new applicants will not be available until 9 a.m., Monday, July 25.
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ESG Annual Reporting Requirements for CAPER
Recipients of 2014 and 2015 Emergency Solutions Grant (ESG) funding, including Victim Service Provider (VSP) agencies, must submit a breakdown of the ESG funds expended from July 1, 2015, through June 30, 2016. In addition, the report must reflect the match expended to the project for this reporting period.
All ESG agencies that received reimbursements during this reporting period must complete the ESG Expenditure Report for each active ESG grant. The report is available on KHC's website, under Specialized Housing, ESG, ESG Resources.
The report must be emailed to Heather Harvey by 5 p.m. on Monday, July 25, 2016. Failure to submit an ESG Expenditure Report for each active grant that received reimbursements during this reporting period will result in current ESG funds being suspended.
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