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Updated Client Data Collection Forms
The Kentucky Homeless Management Information System (KYHMIS) staff has released updated client intake and exit forms. Changes to the intake forms include the removal of "single-no other household members." All clients with no other household members need to be listed as "self-head of household." Changes to the exit forms include the additional destination option of "rental by client-no ongoing housing subsidy."
The following forms have been updated and are available within the KYHMIS Help Desk.
Intake Forms:
- CoC (PSH, TH, SSO, PREV) Intake v.5
- CoC (Rapid Re-Housing) Intake v.4
- CoC (Street Outreach) Intake v.4
- ESG (ES, TH, PREV) Intake v.6
- ESG (Rapid Re-Housing) Intake v.6
- ESG (Street Outreach) Intake v.5
- HOPWA Client Intake v.2
- PATH Client Intake v.2
- VA SSVF Client Intake v.2
Exit Forms:
- CoC (PREV, PSH, TH, SSO, RRH) Client Exit v.2
- CoC (Street Outreach) Client Exit v.2
- ESG (ES, TH, PREV, RRH) Client Exit v.3
- ESG (Street Outreach) Client Exit v.3
- PATH Client Exit v.2
- HOPWA Client Exit v.2
- VA SSVF Client Exit v.2
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K-Count Information Deadline
All client data collected during the 2015 K-Count must be submitted by midnight, Friday, February 6, 2015. Forms and instructions can be found on KHC's website, under Specialized Housing, K-Count.
If you have any questions, please contact Polly Lloyd toll-free in Kentucky at 800-633-8896 or 502-564-7630, extension 274; TTY 711; or email plloyd@kyhousing.org.
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Housing Inventory Count Deadline
The Housing Inventory Count (HIC) forms are due by 5 p.m. on Friday, February 6, 2015. Forms and instructions can be found on KHC's website, under Specialized Housing, K-Count.
If you have any questions, please contact Lynn Chrisman toll-free in Kentucky at 800-633-8896 or 502-564-7630, extension 398; TTY 711; or email lchrisman@kyhousing.org.
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Merging Runaway Homeless Youth Management Information System and KYHMIS
The Runaway and Homeless Youth Program is authorized by the Runaway and Homeless Youth Act, and funds organizations throughout the country to provide services to youths who have run away and/or experienced homelessness. The program, which is administered by the U.S. Department of Health and Human Services (HHS), includes three components: - Basic Center Program (BCP) - provides outreach, temporary shelter, and counseling for up to 21 days to youths under age 18 who have run away or are homeless.
- Transitional Living Program (TLP) - supports residential and other services to youths aged 16 through 21 for up to 18 months.
- Street Outreach Program (SOP) - provides street-based outreach and education, including treatment and referrals, for runaway and homeless youths who have been subjected to sexual abuse and exploitation or are otherwise on the street.
Congress and the Obama Administration have taken steps in recent years to address preventing and ending youth homelessness. Two notable efforts include an HHS report to Congress on ending youth homelessness and a strategy put into place by the U.S. Interagency Council on Homelessness (USICH) to end youth homelessness by 2020.
In May 2014, the U.S. Department of Housing and Urban Development (HUD) and its federal partners issued new Homeless Management Information System (HMIS) data standards that are effective in 2015. The new standards apply to the Runaway and Homeless Youth Program. The standards included the data collection questions that were in the Runaway and Homeless Youth Management Information System (RHYMIS), including new data elements. These new standards went into effect on October 1, 2014. Runaway and Homeless Youth (RHY) grantees will begin reporting in the KYHMIS no later than Wednesday, April 1, 2015. The revised standards included the data collection questions that are in RHYMIS, as well as new data elements specifically for RHY grantees. Some RHY grantees began training on the new system in late 2014 and HHS expects grantees will likely begin reporting in late 2015.
According to an HHS Administration for Children and Families letter sent at the end of October 2014 to all RHY grantees about HMIS, "Data collected in NEO-RHYMIS was recorded in such a way that importing to an HMIS is virtually impossible." Both RHY and HUD know that the data from NEO-RHYMIS cannot be exported to HMIS and have no expectations that it will be.
If you are a recipient of The Runaway and Homeless Youth Program funding, please contact Polly Lloyd toll-free in Kentucky at 800-633-8896 or 502-564-7630, extension 274; TTY 711; or email plloyd@kyhousing.org.
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