President's Report

October 17, 2014 

     The August Board meeting proved to be disorganized and out of control due to last minute agenda changes and additions.To prevent a recurrence of the situation, we adopted a policy of requiring agenda items to be submitted by the Wednesday prior to the regular Board meeting. As of Friday October 17th there were no motions, resolutions, committee reports, or discussion items submitted for consideration. After consultations with staff and our GM, I decided it would appropriate to cancel the Oct. 22nd regular meeting. I am bemused that we were correctly criticized for the August embarrassment and now we are criticized for cancelling a meeting with no issues to be resolved. We will post the relevant financial results for September as soon as possible. In the meantime, we have discovered a failing beer cooler at Poolside that needs to be replaced as a matter of urgency. Also, the Golf Committee and staff have requested approval of the 2015 annual fees in time for the Golf Expo on the 29th in order to begin taking orders.A Board meeting has been called for 9:00 Monday Oct. 27 to address these issues.

     The HOA has engaged the service of a professional executive search agency to recruit and vet potential GM candidates.The Adamen Agency is well recognized in the HOA community and assisted us in the 2012 search that resulted in the recruitment of Clark Champion. While our objective is to complete the process by year-end we are not rushing to judgment and will afford every opportunity for staff, homeowners and elected Board members to actively participate in the process. Clark will remain as the GM and assist with the recruitment and familiarization of the new hire.

     The October Budget Workshop will afford homeowners with a first look at the financial details of the budget proposal. The General Manager has the responsibility for development of the annual budget with assistance from the Staff. The Financial Committee has the responsibility for review and suggestions for consideration by the Board. There will most probably be some tweaks to the report before submission to the November Board meeting for approval.

     We anticipate a proposal from the AD HOC Pickleball Committee. I anticipate that a Common Area Land Change Use may be required. If/when the Board adopts and posts such a resolution, the homeowners will have 45 days to object in writing likely pushing the issue into 2015. If less than 10 percent of the Members object, the resolution will be adopted. If more than 10 percent object, the Board can chose to take the resolution to the Members to be voted on by absentee ballot. This process is recorded in Article VII of the CC&Rs.