In this issue you will find:
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Please join the Adult Ed Block Grant Technical Assistance Project for the next webinar Friday, June 23, 2017 at 12 p.m.
Title: Review of the AEBG Annual Plan Template and Fact Sheets
Length: 1 hour
Date: June 23, 2017
Time: 12 p.m. to 1 p.m.
Neil Kelly, AEBG Office
Greg Hill Jr., WestEd
AEBG Technical Assistance Project webinars will use the Adobe Connect System. After you register for the webinar at the link provided below, you will receive an email with directions about how to access the webinar. For those who cannot attend the live webinar, an archived recorded version will be made available.
Support: If you need help registering for or accessing the webinar, please call the AEBG TAP at (916) 228-2355. You also can e-mail your questions in advance of the webinar to firstname.lastname@example.org. If questions arise at the time of the webinar, please call instead, as your email likely won't be seen once the webinar is underway.
2017-18 Annual Consortium Planning
The 2017-18 planning process will be completed in two phases:
Phase I: Due Aug. 15 in web portal
2017-18 Annual Plan Template
2017-18 General Assurances
Phase II: Due late October/early November in new fiscal system
2017-18 Budget Detail and Activities
The planning process will take place in two phases this year as we transition to our new integrated financial and reporting system. The Annual Plan Template requests big-picture information about key accomplishments, challenges and goals for the coming year. Member-level activities are not required on the annual plan template. To learn more, register for the June 23 AEBG TAP webinar.
Budget Detail and Activities will be submitted in the second phase using a new fiscal system that currently is in development. Furthermore, the AEBG Office will be hosting regional training on the policy updates in September to assist with the completion of the Budget Detail and Activities form.
Additionally, new this year, we are providing each region with a fact sheet to help with identifying service gaps and to review progress since the 2012-13 program year.
Below is the complete toolkit to aid regions in completing their plans.
- Consortium 2017-18 Annual Plan Template (updated June 12) - As in previous years, the 2017-18 annual plan will ask consortia to consider key accomplishments and challenges from the prior year, as well as outline goals and activities for the coming funding year. The Consortium Annual Plan Template is intended to support planning by providing an editable "preview" reporting form that can be used to draft the annual plan. The plan itself will be submitted via the AEBG web portal. It is now available in the portal and will continue to be accessible through Aug. 15.
- AEBG 2017-18 General Assurances - For purposes of evaluating consortia and the effectiveness of consortium members, the California Department of Education and California Community Colleges Chancellor's Office establish annual indicators of compliance. All consortium members must agree to adhere to these requirements as a condition for receiving AEBG funds. Members who fail to meet the requirements listed in the 2017-18 AEBG General Assurances Document could be deemed non-compliant and that determination could lead to partial or complete loss of consortium and/or member funding.
- Regional Fact Sheets (revised version coming soon) - A revised version of the regional fact sheets will be released this week. We appreciate the feedback from the field which resulted in the revisions. These fact sheets will help regions identify gaps as well as review progress since the 2012-13 program year. The sheets provide a demographic summary, funding availability within the region from various funding sources, as well as a gaps analysis for four program areas for which data is available: elementary and secondary basic skills, English as a second language, programs for adults with disabilities, and career technical education.
Educate & Elevate is a national campaign established by the Coalition on Adult Basic Education (COABE) and the National Council of State Directors of Adult Education (NCSDAE). Some 55,000+ adult education leaders stand united in this campaign to move learning opportunities forward for all Americans to achieve economic and social mobility. If you are an adult educator, be a part of this national campaign to help policymakers understand the value adult education brings to students, workers, and businesses.
Campaign components include:
- Outreach campaign toolkit for organizations to tailor and use for advocacy efforts.
- Educational webinars and coaching with national marketing and communications experts to leverage the campaign toolkit for your advocacy efforts.
- An expansive website to collectively share adult learner and employer success stories, testimonials and the innovations taking place across the country in adult education.
- A campaign video to use on your state and local websites to educate target audiences about our national efforts.
- Regular eblasts sharing campaign progress and highlights from across the country in adult education innovations and successes.
Join a live webinar to learn about this important campaign and communication tools to elevate your organization and build relevancy in the mission of adult education.
This webinar is the first in a series that builds the capacity of our adult education organizations to proactively and effectively use our campaign toolkit to tell our story. The campaign timeline, toolkit and events will be reviewed in detail, followed by our schedule of webinars with topics that include the best strategies for reaching out to policy makers, effectively telling the adult education story, social media integration and much more. Click here
for a complete list of upcoming webinars.
Date: June 29, 2017
Time: 2 p.m. (EST)
A reminder that the following items are due soon:
- Due July 31 in the expense and Reporting System:
- 2015-16 Period 4 - Activities July 1, 2015 - June 30, 2017 expenses and progress report Due (online certification required)
- 2016-17 Period 2 - Activities July 1, 2016 - June 30, 2017 expenses and progress report Due (online certification required)
- Due Aug. 1 in TOPSproŽ Enterprise: final year-end data submission for the 2016-17 PY.
- Due Aug. 15 in AEBG web portal:
The AEBG Technical Assistance Project (TAP) and the AEBG Office will launch a new support request system on the AEBG website on Wednesday, June 28th. This new system will allow the TAP and the AEBG Office to work together to answer your technical questions and respond to requests for professional development in a quick and efficient manner. After this change, the AEBG Office will no longer provide support through the AEBG email address. The AEBG email account will be used only for submitting reports and data to the AEBG Office. Look for more information in next week's eNewsletter about how to access the new system to request technical assistance and professional development.
The AEBG Office has established three field teams: the Data and Accountability Committee, the CTE Assessment Committee and the ABE/ASE/ESL Committee. The committees are comprised of select representatives from K-12 adult schools, community college credit programs and community college noncredit programs as well as representatives from the California Department of Education and from the Chancellor's Office.
The committees will develop recommendations regarding data tracking, definitions, assessment and accountability reporting. These recommendations will be presented in a summary paper and in comprehensive documentation of data and accountability requirements for AEBG grantees and will be used to develop the assessment and accountability report due to the legislature Aug. 1.
The Field Teams welcome input from practitioners. Please read the white papers, posted at the aebg.ccco.edu site and share your thoughts. Community members are encouraged to provide comments throughout the process regarding priorities and concerns on data and accountability issues. Comments and suggestions can also be submitted via this comment form.
For more information and future updates, visit the AEBG Field Team page for white papers, meetings agendas, and notes for each of the committees.
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