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2017 Legislative Report

Practices with Promise

June 15, 2017
In this issue you will find:
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Article4Adult Ed Block Grant Technical Assistance Webinar Series, Next Webinar  June 23
Please join the Adult Ed Block Grant Technical Assistance Project for our next webinar Wednesday, June 23, 2017 at 12 p.m.  
Register at register.aebg.org
Title: Review of the AEBG Annual Plan Template and Fact Sheets
Length: 1 hour
Date: June 23, 2017
Time: 12 p.m. to 1 p.m.
Neil Kelly, AEBG Office
Greg Hill Jr., WestEd
A Reminder:
AEBG Technical Assistance Project webinars will use the Adobe Connect System. After you register for the webinar at the link provided below, you will receive an email with directions about how to access the webinar. For those who cannot attend the live webinar, an archived recorded version will be made available.

REGISTER HERE: register.aebg.org

Support: If you need help registering for or accessing the webinar, please call AEBG TAP at (916) 228-2355. You also can e-mail your questions in advance of the to tap@aebg.org If questions arise at the time of the webinar, please call instead, as your email likely won't be seen once the webinar is underway.

Article4Annual Plan Toolkit: A Note on the Planning Process and NEW Regional Fact Sheets
2017-18 Annual Consortium Planning
The 2017-18 planning process will be completed in two phases:
Phase I: Due Aug. 15 in web portal
  2017-18 Annual Plan Template  
  2017-18 General Assurances

Phase II: Due late October/early November in new                    fiscal system
   2017-18 Budget Detail and Activities
The planning process will take place in two phases this year as we transition to our new integrated financial and reporting system. The Annual Plan Template request big-picture information about key accomplishments, challenges and goals for the coming year. Member level activities are not required on the annual plan template. To learn more, register for the June 23 AEBG TAP webinar. 

Budget Detail and Activities will be submitted in the second phase using a new fiscal system that currently is in development. Furthermore, the AEBG Office will be hosting regional training on the policy updates in September to assist with the completion of the Budget Detail and Activities form.  

Additionally, new this year, we are providing each region with a fact sheet to help with identifying service gaps and to review progress since the 2012-13 program year.  

Below is the complete toolkit to aid regions in completing their plans.  
  • Consortium 2017-18 Annual Plan Template (updated June 12) - As in previous years, the 2017-18 annual plan will ask consortia to consider key accomplishments and challenges from the prior year, as well as outline goals and activities for the coming funding year. The Consortium Annual Plan Template is intended to support consortium planning by providing an editable "preview" reporting form that can be used to draft the annual plan. The plan itself will be submitted via the AEBG web portal. It is now available in the portal and will continue to be accessible through Aug. 15.
  • AEBG 2017-18 General Assurances -  For purposes of evaluating consortia and the effectiveness of consortium members, the California Department of Education and California Community College Chancellor's Office establish annual indicators of compliance. All consortium members must agree to adhere to these requirements as a condition for receiving AEBG funds. Members who fail to meet the requirements listed in the 2017-18 AEBG General Assurances Document could be deemed non-compliant and that determination could lead to partial or complete loss of consortium and/or member funding. 
  • Regional Fact Sheets - Regional facts sheets have been created for each consortium. These fact sheets will help regions identify gaps as well as review progress since the 2012-13 program year. The sheets provide a demographic summary, funding availability within the region from various funding sources, as well as a gaps analysis for four program areas for which data is available: elementary and secondary basic skills, English as a second language, programs for adults with disabilities, and career technical education. 

Article4Upcoming Deliverables
A reminder that the following items are due soon:
  • Due June 20 in the AEBG expense and reporting system.
    • Budget revision for 2015-16 (online certification required) and
    • Budget revision for 2016-17 (online certification required).
  • Due Aug. 1 in TOPSproŽ Enterprise: final year-end data submission for the 2016-17 PY. 
  • Due Aug. 15 in AEBG web portal: 
    • 2017-18 annual plan
Important Links:

Article4AEBG Office Launches Field Teams
The AEBG Office has established three field teams: the Data and Accountability Committee, the CTE Assessment Committee and the ABE/ASE/ESL Committee. The committees are made up of select representatives of K-12 adult schools, community college credit programs and community college noncredit programs. These members will be joined by representatives from the California Department of Education and from the Chancellor's Office. 
The Data and Accountability committee will develop recommendations regarding metric definitions, data tracking, assessment, and accountability reporting for AEBG. The CTE Assessment and the Adult Basic Education/Adult Secondary Education/English as a Second Language (ABE/ASE/ESL) committees will examine issues pertaining to how each program area should be assessed for AEBG. The committees' recommendations will be presented in a summary paper. The recommendations also will be included in comprehensive documentation of data and accountability requirements for AEBG grantees, and it will be used to develop the assessment and accountability report due to the legislature Aug. 1. The committees will continue to meet through July. 
The Field Teams welcome input from practitioners.  Please read the white papers, posted at the aebg.ccco.edu site and share your thoughts.  Community members are encouraged to provide comments throughout the process regarding priorities and concerns on data and accountability issues. WestEd will be attending adult education meetings and conferences and gathering input from the field. Additionally, regional stakeholder meetings will be scheduled around the state.  Comments and suggestions can also be submitted via this comment form.
For more information and future updates, visit the AEBG Field Team page for white papers, meetings agendas, and notes for each of the committees.  

Article7Have Questions or Comments?

Send them to AEBG@cccco.edu.
Have questions or comments regarding AEBG? Please help us help you by sending any questions or comments to aebg@cccco.edu. Sending them to the AEBG inbox helps us get back to you more quickly and efficiently.

California Community Colleges Chancellor's Office & California Department of Education | 1102 Q Street | Sacramento | CA | 95811