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2017 Legislative Report

Practices with Promise

April 26, 2017
In This Issue You'll Find:
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Article4AEBG Technical Assistance Webinar April 28: Data Submission, the CFAD, Making Revisions and a Look Ahead
Join us for the next webinar on Friday, April 28, at 12:00PM. The webinar will be a follow up to the one hosted on April 14 that will include an overview of the data submission requirements in TOPSpro, due April 30; an overview of the CFAD, due May 2; an overview of how to make revisions to your governance template, three-year plan, or 2015-16 and 2016-17 annual plans, due May 15; as well as a look ahead for AEBG. 

How to Connect to the Webinars: 
  • Dial your telephone conference line: (888) 886-3951.
  • Cell phone users dial: 913-312-3202.
  • Enter your passcode: 960871.
  • Go to www.cccconfer.org.
  • Click the Meetings tab at the top of the screen or the Join a Class or Meeting Button at the bottom of the screen.
  • Locate your meeting and click Connect.
  • Fill out the form using passcode 960871 and click Connect.
As always, past webinars can be accessed via the AEBG Webinar Series page. Click on "Listen to Recording" to access the webinar. You will be connected to the CCCConfer webpage where you will have to enter your name and email address and click "Connect" to listen to and view the archived webinar.  

If you are having trouble connecting, or have in the past, please contact CCCConfer Client Services so that they can provide assistance. You can contact them by phone at 1-760-744-1150 ext. 1537 or 1554, or by email at clientservices@cccconfer.org.
Article4Upcoming Deliverables
A reminder that the following items are due soon:
  • Due April 30 in TOPSpro Enterprise: third quarter data and data integrity report;
  • Due May 2 in AEBG Web Portal: CFAD; and
  • Due May 15 in AEBG Web Portal: Amendments or revisions to
    • Governance Template
    • 3-year plan
    • 2015-16 annual plan, and/or
    • 2016-17 annual plan.

Important Links:

Article4Details on CFAD Submission

The 2017-18 Consortium Fiscal Administration Declaration (CFAD) is open and is due May 2. The CFAD is the process whereby the AEBG consortia members agree upon whether to designate a fiscal administrator or choose direct funding. Additionally, this is the process for members to agree upon their allocations for the 2017-18 fiscal year and make any adjustments from prior years.  


Consortia primary contacts can access the CFAD through the AEBG Consortia Portal. Access to the AEBG Portal is limited to the consortium primary contact or their designated representative. See below for a link to the AEBG Portal.


If you are a primary contact or designated representative and have never accessed the Web Portal, click the link to the Web Portal below and click on the "Sign Up" link. If you forgot your password for the portal, navigate to the portal and click on "(forgot?)" next to "Password."  For more details regarding access to and navigation of the Portal, see the link for the Web Portal User Guide included below. 


Please note that member representatives will be required to certify the CFAD with their signature either on paper or digitally. Primary Contacts should refer to the CFAD form or the guidance for instructions on how to submit these signatures. 


Important Links:

Article4Save the Date: Consortium Director Event October 12 & 13
Save the date for a special AEBG event for consortium directors.  The event will take place on October 12 & 13 at the Sheraton Grand in Sacramento.  Stay tuned for more details to come.  

Article4AEBG Regional Data and Accountability Training 
The last AEBG Regional Training will be held on May 19 in Huntington Beach.
The AEBG regional training series covers student data collection requirements for AEBG-funded students. The morning session will cover policy guidance, and the afternoon will cover the technical submission of the data.
For more information about regional training, check out the recorded January 20 webinar.  CLICK HERE for the archived webinar recording.
Article4Sonomoa County Adult Education Consortium Hosting Regional Conference May 12
The Sonoma County Adult Education Consortium is hosting a one-day conference on May 12 in Santa Rosa.  The conference will feature Neil Kelly, who will be speaking about AEBG regulations.  Additional sessions will include a presentation about implementing CASAS and TopsPro at the community college and sharing best practices from around the region. The event will have a regional focus, and individuals from neighboring regional consortia are encouraged to attend. There is no cost for the event, but attendees are asked to register as space is limited. To register CLICK HERE or see link below. 

Article4AEBG Practice with Promise Spotlight: San Diego East Adult Education Consortium Short, Intensive Review Course Builds Confidence and Skills
The San Diego East Adult Education Consortium is made up of the Grossmont Union HSD and Grossmont-Cuyamaca Community College District.

The Challenge
Many students at Grossmont Adult Education are somewhat unfamiliar with placement and assessment tests but want to complete short-term academic goals such as passing the HSE math exam quickly. The San Diego Eastern Region Adult Education Consortium's extensive gap analysis identified the need for reducing remediation and accelerating transition to postsecondary education. The analysis indicated that students have insufficient math, English, and test taking skills, and often lack a general understanding of the structure of college math courses and their methods of instruction and assessment. Students also felt that when taking the exam, they tested below what they were prepared for.

The Solution
One of the consortium's Project Area Councils designed a 24-hour preparation course to provide a basic math review aligned with Accuplacer content and Grossmont College math courses 80, 88, and 90 in terms of content, instruction, and assessment. The course was designed to run two hours, three days a week for four weeks, and was facilitated by adult education instructors in collaboration with college representatives from outreach services who also facilitated the assessment at the adult school, in an environment familiar to and comfortable for the students.

Flyers were distributed at adult school sites and the two participating college campuses, as well as to Grossmont High school district counselors to circulate to graduating seniors.

The vast majority of the students who enrolled in the course were from the adult school population. Of these, almost all wanted a review in order to complete one of two short-term academic goals: to pass the math portion of the HiSET or the GED exam. The review succeeded in accelerating learning for 5 out of 38 students who went on to pass the math portion of the HSE. One student went on to take the Accuplacer, testing into Math 90 and bypassing Math 88. Students posted larger increases than decreases on assessments, expressed being more comfortable with test taking, and suggested an extension of the course to five weeks. No students attempted the Accuplacer at the adult school, but many were positive about doing so in the future.

The Data
Thirty-eight students responded to the offering. As of December 2015, 5 out of 38 have passed the math section of the HSE. One student took the Accuplacer at Grossmont College and placed in Math 90.

Persistence rates are 21% completed the course; 45% had fewer than 12 hours; 11% had more than 20 hours; 42% had 12 or more hours. Three students passed the HSE after 12 or more hours of instruction.

Article7Have Questions or Comments?

Send them to AEBG@cccco.edu.
Have questions or comments regarding AEBG? Please help us help you by sending any questions or comments to aebg@cccco.edu. Sending them to the AEBG inbox helps us get back to you more quickly and efficiently.

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