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2017 Legislative Report

Practices with Promise

April 20, 2017
In This Issue You'll Find:
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Article4AEBG Technical Assistance Webinar April 28: Data Submission, the CFAD, Making Revisions, and a Look Ahead
Join us for the next webinar on Friday, April 28, at 12:00PM. The will be a follow up to the one hosted last week on April 14 that will include an overview of the data submission requirements in TOPSpro®, due April 30; an overview of the CFAD, due May 2; an overview of how to make revisions to your governance template, three-year plan, or 2015-16 and 2016-17 annual plans, due May 15; as well as a look ahead for AEBG. 

How to Connect to the Webinars: 
  • Dial your telephone conference line: (888) 886-3951.
  • Cell phone users dial: 913-312-3202.
  • Enter your passcode: 960871.
  • Go to www.cccconfer.org.
  • Click the Meetings tab at the top of the screen or the Join a Class or Meeting Button at the bottom of the screen.
  • Locate your meeting and click Connect.
  • Fill out the form using passcode 960871 and click Connect.
As always, past webinars can be accessed via the AEBG Webinar Series page. Click on "Listen to Recording" to access the webinar. You will be connected to the CCCConfer webpage where you will have to enter your name and email address and click "Connect" to listen to and view the archived webinar.  

If you are having trouble connecting, or have in the past, please contact CCCConfer Client Services so that they can provide assistance. You can contact them by phone at 1-760-744-1150 ext. 1537 or 1554, or by email at clientservices@cccconfer.org.
Article4Upcoming Deliverables
A reminder that the following items are due soon:
  • Due April 30 in TOPSpro® Enterprise: third quarter data and data integrity report;
  • Due May 2 in AEBG Web Portal: CFAD; and
  • Due May 15 in AEBG Web Portal: Amendments or revisions to
    • Governance Template;
    • 3-year plan;
    • 2015-16 annual plan; and/or
    • 2016-17 annual plan.

Important Links:

Article4Details on CFAD Submission

The 2017-18 Consortium Fiscal Administration Declaration (CFAD) is open and is due May 2. The CFAD is the process whereby the AEBG consortia members agree upon whether to designate a fiscal administrator or choose direct funding. Additionally, this is the process for members to agree upon their allocations for the 2017-18 fiscal year and make any adjustments from prior years.  


Consortia primary contacts can access the CFAD through the AEBG Consortia Portal. Access to the AEBG Portal is limited to the consortium primary contact or their designated representative. See below for a link to the AEBG Portal.


If you are a primary contact or designated representative and have never accessed the Web Portal, click the link to the Web Portal below and click on the "Sign Up" link. If you forgot your password for the portal, navigate to the portal and click on "(forgot?)" next to "Password."  For more details regarding access to and navigation of the Portal, see the link for the Web Portal User Guide included below. 


Please note that member representatives will be required to certify the CFAD with their signature either on paper or digitally. Primary Contacts should refer to the CFAD form or the guidance for instructions on how to submit these signatures. 


Important Links:

Article4AEBG Regional Data and Accountability Training 
The next AEBG Regional Training will be in San Diego on April 25 in Mt. Diablo and the last one will be held on May 19 in Huntington Beach. 

The AEBG regional training series will cover student data collection requirements for AEBG-funded students. The morning session will cover policy guidance, and the afternoon will cover the technical submission of the data.
For more information about regional training, check out the recorded January 20 webinar.  CLICK HERE for the archived webinar recording.
Regional Training Schedule
Below is the schedule of regional training sessions and a link to register for the session nearest you. All remaining training sessions have space available.
  • Visalia on February 8 (completed)
  • Santa Ana on February 22 (completed)
  • San Jose on March 1 (completed)
  • San Bernardino on March 7 (completed)
  • Los Angeles on March 8 (completed)
  • Ukiah on March 14 (completed)
  • Oroville on March 15 (completed)
  • Sacramento on March 16 (completed)
  • Vista/San Diego on April 17 (completed)
  • Hancock College on April 19 (completed)
  • Mt. Diablo  on April 25 
  • Huntington Beach on May 19
Article4AEBG Practice with Promise Spotlight: Napa Valley Adult Education Consortium eStatus Cards
The Napa Valley Adult Education Consortium is made up of the Napa Valley Unified School District, the Napa County Office of Education, and the Napa Valley Community College District.

The Challenge
Napa Valley Adult Education (NVAE) needed its teachers to document attainable goal data (getting a job, retaining a job and documenting the monetary gain) while in the classroom. Yet managing a migratory community of adult students is challenging for teachers, with new students enrolling monthly in all ESL classes at NVAE. 

Moreover, teachers can only get this information if strategies are in place to address student privacy and to offer regular opportunities throughout the year to gather student employment information because employment status changes can happen any time. In addition, strategies are needed to address the reluctance of students to share their personal information.

The Solution
An ESL Coordinator/Teacher designed and implemented a system to gather student employment data on a monthly basis using eStatus cards in the classroom. The card provides areas to capture information about the student (student name, age, date of birth, enrollment date, employment status) and then update their eStatus monthly, including information that may have changed such as about work location, length of time at job, job title, wage, and increased wage. 

The teacher schedules the last week of the month to have one-on-one interviews with every student, reviewing the card, as well as recent CASAS test results. Teacher also talk with the student about the student's progress, attendance and readiness to move to the next level.

After a pilot in fall of 2016, the eStatus card was introduced to the other ESL teachers for implementation. Teachers now use this information to complete update records. In addition to current data, teachers feel like they are getting to know their students better. This private time has helped our teachers create another layer of understanding our students' lives and our role as teachers to encourage their progress.

The Data
There is now more accurate student record information (and thus more data changes), evidenced by increased data, including upgrading skills to enable retention, increasing current job opportunities for promotion, or getting a better job.

Article7Have Questions or Comments?

Send them to AEBG@cccco.edu.
Have questions or comments regarding AEBG? Please help us help you by sending any questions or comments to aebg@cccco.edu. Sending them to the AEBG inbox helps us get back to you more quickly and efficiently.

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