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July 13, 2016
In This Issue You'll Find:
Please pass this newsletter on to your colleagues who may not be subscribers to More on AEBG and encourage them to subscribe.

Webinar This Week: FAQs on 2016-17 Annual Plan and Student Data Reporting
This week's webinar on Friday, July 15th will answer FAQs on the annual plan reporting and student data tables.  If your region has questions please submit them by noon tomorrow (Thursday, July 14th) to have them answered during the webinar.  Note, there will not be a webinar today, July 13th which was a possibility discussed during last week's webinar.

The webinar this Friday, July 15th will be at 12:00PM. The webinar will be recorded and posted to the AEBG Webinar Series page. Visit that page or see below for directions on connecting to the webinar.
  • Dial your telephone conference line: (888) 886-3951
  • Cell phone users dial: 913-312-3202
  • Enter your passcode: 314393
  • Go to www.cccconfer.org
  • Click the Meetings tab at the top of the screen or the Join a Class or Meeting Button at the bottom of the screen
  • Locate your meeting and click Connect
  • Fill out the form using passcode 314393 and click Connect
Please note that some participants have been having trouble connecting to CCCConfer webinars possibly due to a system upgrade to Windows 10. If you are having trouble connecting, or have in the past, please contact CCCConfer Client Services so that they can provide assistance. You can contact them by phone at 1-760-744-1150 ext. 1537 or 1554, or by email at clientservices@cccconfer.org.

Article1Final AEBG 2016-17 Allocation Schedule Released
The final 2016-17 AEBG Allocation Schedule has been released and posted to the AEBG Website.  

Upcoming Deliverables: Period 2 Expenses & Progress Report Due July 31
Just a reminder that 2015-16 Period 2 report on expenditures and progress is due July 31st.  The report can be submitted online anytime between July 1, 2016 and July 31, 2016.  
Article12016-17 Annual Plan Template and Guidance, Portal Now Accessable
A reminder that 2016-17 Annual Plans are due on August 15th.  Review the webinar from Wednesday, July 6th for an overview of how to submit the annual plans using the portal (CLICK HERE to access archived webinar). 

A note on the Annual Plan Tables: 

Some regions have asked if these tables require auditable expenses.  They do not. For the tables in Section 3, the best estimate is required, not actual expenses.  Consortia are only asked to report actual expenses in the online system Expense & Progress report for consortium reporting by object code - which is auditable.  

Reports of Expenditures by Program Area and Objective should include indirect/administration fees charged and/or anticipated. In general, Member agencies whose districts have elected to levy indirect fees against AEBG allocations should spread these costs proportionally across Program Areas and Objectives, as appropriate. Consortium administration costs (subject to the 5% cap) may be reflected in a number of different ways. It is the responsibility of each Consortium to ensure the numbers submitted are an accurate and equitable reflection of the costs to administer AEBG programs and services for both Members and the Consortium as a whole. 

For more answers to frequently asked questions related to the Annual Plan, see the FAQ section titled Annual Planning (CLICK HERE). 

Article1Student Data Collection Guidance Released
See the link below to review the instructions for the 15-16 AEBG Student Data Collection.  Tables have been released and are available on the AEBG Web Portal. The student data will be entered via the AEBG Portal by August 1, 2016. Review the webinar from Wednesday, July 6th for an overview of how to submit the Student Data Tables (CLICK HERE to access archived webinar).

Article1Updated FAQs Posted
New FAQs have been posted to aebg.cccco.edu.  The FAQs will be updated with questions submitted during the weekly webinar and posted by the Wednesday following the webinar. The FAQs are organized by date posted. Sections with new FAQs will be indicated in red font. Be sure to check out the FAQs section weekly for updated information. 

Article1AEBG Data and Accountability

Instructions and Guidance
The AEBG Office has released the AEBG Data and Accountability instructions.  The funding will be used to:
  • Resolve AEBG data collection needs required by AB104, 
  • Foster regional and local system integration, coordinate regional intake, assessment, and referral, 
  • Ultimately connect to a state level AEBG Data System.
Instructions have been released (see below or CLICK HERE). Budget and work plans will be due by December 20, 2017. Funding is good through December 31, 2017 with a final expenditure and progress report due in January 2018 and close out report in February 2018. Budgets, expenditures, and progress will be reported, using a separate code (15-328-XX), via the current online reporting system (used under AB86, and currently being used by AB104). 
Important documents and events concerning this funding: 
See the link to the allocations by consortia. Please note - both columns on the data and accountability funding sheet (including the unspent funding) will be tracked and included on the data and accountability workplans, budgets, and online tracking of expenses & progress.
Article8Have Questions or Comments? Send them to AEBG@cccco.edu
Have questions or comments regarding AEBG? Please help us help you by sending any questions or comments to aebg@cccco.edu rather than directly to Neil Kelly or Carmen Martinez-Calderon.  Sending them to the AEBG inbox helps us get back to you more quickly and efficiently!

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