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Practices with Promise
June 23, 2016
In This Issue You'll Find:
Please pass this newsletter on to your colleagues who may not be subscribers to More on AEBG and encourage them to subscribe.

Article1This Week's Webinar: The Integration of Immigrants into American Society
This week's webinar will be a presentation by Dr. Bloemraad on the Integration of Immigrants into American Society. CLICK HERE for more information about Dr. Bloemraad and her work.
The webinar will be on Friday, June 24th from 12 p.m. to 1 p.m. and will be recorded and posted to the AEBG Webinar Series page. Visit that page or see below for directions on connecting to the webinar.
  • Dial your telephone conference line: (888) 886-3951
  • Cell phone users dial: 913-312-3202
  • Enter your passcode: 314393
  • Go to www.cccconfer.org
  • Click the Meetings tab at the top of the screen or the Join a Class or Meeting Button at the bottom of the screen
  • Locate your meeting and click Connect
  • Fill out the form using passcode 314393 and click Connect
Please note that some participants have been having trouble connecting to CCCConfer webinars possibly due to a system upgrade to Windows 10. If you are having trouble connecting, or have in the past, please contact CCCConfer Client Services so that they can provide assistance. You can contact them by phone at 1-760-744-1150 ext. 1537 or 1554, or by email at clientservices@cccconfer.org.

Article1AEBG Data and Accountability
Instructions and Guidance
The AEBG Office has released the AEBG Data and Accountability instructions.  The funding will be used to:
  • Resolve AEBG data collection needs required by AB104, 
  • Foster regional and local system integration, coordinate regional intake, assessment, and referral, 
  • Ultimately connect to a state level AEBG Data System.
Instructions have been released (see below or CLICK HERE). Budget and work plans will be due by December 20, 2017. Funding is good through December 31, 2017 with a final expenditure and progress report due in January 2018 and close out report in February 2018. Budgets, expenditures, and progress will be reported, using a separate code (15-328-XX), via the current online reporting system (used under AB86, and currently being used by AB104). 
Important documents and events concerning this funding: 
See the link to the allocations by consortia. Please note - both columns on the data and accountability funding sheet (including the unspent funding) will be tracked and included on the data and accountability workplans, budgets, and online tracking of expenses & progress.
Article12016-17 Annual Plan Template and Guidance, Access to Portal Coming Soon
A reminder that 2016-17 Annual Plans are due on August 15th.  Information on how to access the portal is coming soon.  

Upcoming Deliverables: Period 2 Expenses & Progress Report Due July 31
Just a reminder that 2015-16 Period 2 report on expenditures and progress is due July 31st.  The report can be submitted online anytime between July 1, 2016 and July 31, 2016.  
Article1Student Data Collection Guidance Released
See the link below to review the instructions for the 15-16 AEBG Student Data Collection.  The student data will be entered via the AEBG Portal by August 1, 2016. 
Article1Processing 16-17 AEBG Funding
The 2016-17 preliminary allocation schedule was posted in February 2016.  The Board of Governors is scheduled to approve the $500M AEBG funding at their July board meeting.  Once the State has Board approval, the final 2016-17 apportionment schedules will be processed and posted on the AEBG website for 2016-17.  We anticipate the final apportionment schedules to be posted in August.
If your accounting office is in need of an "Intent to Award letter" and/or a "Preliminary Schedule,"  please visit the following links:
3. Chancellor's Office apportionment schedule posted on their Fiscal Division webpage (will be posted this summer)
Please remind your accounting offices that the AEBG funding is apportionment - not a grant and in turn, there will be no
face sheets, no terms, no conditions, and no signatures required for AEBG apportionment funds.
Also, a reminder that Consortia Members will need local board approval for 16-17 AEBG funding.  We discourage consortia members from waiting for the final allocation schedule, which will be released this summer, to request board approval since this may cause a delay in expending 2016-17 funds.  You can use the Intent to Award Letter, preliminary allocation schedule and a print out of the signed CFAD (see web portal for instructions) for your members to bring to their boards for approval.
Article1Save the Date
 2nd Annual AEBG Summit: Moving the Needle
November 1-2, 2016
Mark your calendars for the second annual Adult Education Block Grant Summit: Moving the Needle! Please note, the date has changed since our original announcement.  The event will be held on November 1-2, 2016 in Sacramento.  Each region will be invited to send up to 4 participants to the event. Stay tuned for more details to come.
New AEBG Adult Education
Consortium Map and Directory
Check out the new AEBG Adult Education Consortium Map! This new, interactive tool allows you to easily find consortium details about your region and those around you.  

Please take a few moments to review the information for your region included in the consortium details and if you see errors, scroll down to the bottom of your region's details page and find the red exclamation point icon.  Click on "Tell Us" and complete the web form to let us know of any changes that need to be made.  
Article8Have Questions or Comments? Send them to AEBG@cccco.edu
Have questions or comments regarding AEBG? Please help us help you by sending any questions or comments to aebg@cccco.edu rather than directly to Neil Kelly or Carmen Martinez-Calderon.  Sending them to the AEBG inbox helps us get back to you more quickly and efficiently!

California Community Colleges Chancellor's Office & California Department of Education | 1102 Q Street | Sacramento | CA | 95811