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Practices with Promise
June 15, 2016
In This Issue You'll Find:
Please pass this newsletter on to your colleagues who may not be subscribers to More on AEBG and encourage them to subscribe.

Article1This Week's Webinar: Overview of Data and Accountability Instructions, Student Data Collection, Upcoming Deliverables, and More
This week's webinar will include an overview of the data and accountability instructions, student data collection instructions, upcoming deliverables,  and a review of other hot topics. The webinar will be on Friday, June 17th from 12 p.m. to 1 p.m. and will be recorded and posted to the AEBG Webinar series page. Visit that page or see below for directions on connecting to the webinar.   
  • Dial your telephone conference line: (888) 886-3951
  • Cell phone users dial: 913-312-3202
  • Enter your passcode: 314393
  • Go to www.cccconfer.org
  • Click the Meetings tab at the top of the screen or the Join a Class or Meeting Button at the bottom of the screen
  • Locate your meeting and click Connect
  • Fill out the form using passcode 314393 and click Connect
Please note that some participants have been having trouble connecting to CCCConfer webinars possibly due to a system upgrade to Windows 10. If you are having trouble connecting, or have in the past, please contact CCCConfer Client Services so that they can provide assistance. You can contact them by phone at 1-760-744-1150 ext. 1537 or 1554, or by email at clientservices@cccconfer.or
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Article1 
AEBG Data and Accountability Instructions and Guidance
The AEBG Office has released the AEBG Data and Accountability instructions.  The funding will be used to:
  • Resolve AEBG data collection needs required by AB104, 
  • Foster regional and local system integration, coordinate regional intake, assessment, and referral, 
  • Ultimately connect to a state level AEBG Data System.
Instructions have been released (see below or CLICK HERE).  Budget and work plans will be due by December 20, 2017. Funding is good through December 31, 2017 with a final expenditure and progress report due in January 2018 and close out report in February 2018. Budgets, expenditures, and progress will be reported, using a separate code (15-328-XX), via the current online reporting system (used under AB86, and currently being used by AB104).  
 
Important documents and events concerning this funding: 
 
 
See the link to the allocations by consortia. Please note - the allocations are broken out into two parts - AB104 legislative language for the $25M for data and accountability efforts (85% to the regional consortia), and a small amount of unspent funding ($4.8M) from 15-16 that must be programmed before the end of the state fiscal year. 

 
 


Article1 
2016-17 Annual Plan Template and Guidance, Access to Portal Coming Soon
A reminder that 2016-17 Annual Plans are due on August 15th.  Information on how to access the portal is coming soon.  




Upcoming Deliverables: 2015-16 Budget Revisions Due Monday, June 20 and Period 2 Progress Report Due July 31
Just a reminder that 2015-16 Budget revisions are due Monday, June 20th.  

Also, the Period 2 report on expenditures and progress is due July 31st.  The report can be submitted online anytime between July 1, 2016 and July 31, 2016.  


Article1 
Student Data Collection Guidance Released
See the link below to review the instructions for the 15-16 AEBG Student Data Collection.  The student data will be entered via the AEBG Portal by August 1, 2016.  Although the instructions do not have the tables, the portal will be open sometime next month with the data entry fields/tables. The AEBG Office will host webinars throughout June and July to help consortia have a better understanding on the data collection instructions and how to file the data in the AEBG Portal.  Review the archived webinar from Friday, June 3 for an overview. CLICK HERE to access archived webinars.
 
AEBG 16-17 Student Data Collection instructions are in the works and hopefully will be released in the fall to help you plan in advance for the next school year.  In addition, guidance will be out next month on the AEBG Data and Accountability funding that can assist you in your student data collection needs, student tracking throughout your region, integration of partner/member systems, and more!
 
 
 


Article1Processing 16-17 AEBG Funding
The 2016-17 preliminary allocation schedule was posted in February 2016.  The Board of Governors is scheduled to approve the $500M AEBG funding at their July board meeting.  Once the State has Board approval, the final 2016-17 apportionment schedules will be processed and posted on the AEBG website for 2016-17.  We anticipate the final apportionment schedules to be posted in August.
 
If your accounting office is in need of an "Intent to Award letter" and/or a "Preliminary Schedule,"  please visit the following links:
 
3. Chancellor's Office apportionment schedule posted on their Fiscal Division webpage (will be posted this summer)
 
Please remind your accounting offices that the AEBG funding is apportionment - not a grant and in turn, there will be no
face sheets, no terms, no conditions, and no signatures required for AEBG apportionment funds.

Also, a reminder that Consortia Members will need local board approval for 16-17 AEBG funding.  We discourage consortia members from waiting for the final allocation schedule, which will be released this summer, to request board approval since this may cause a delay in expending 2016-17 funds.  You can use the Intent to Award Letter, preliminary allocation schedule and a print out of the signed CFAD (see web portal for instructions) for your members to bring to their boards for approval.   
Article1Save the Date
 2nd Annual AEBG Summit: Moving the Needle
November 1-2, 2016
Mark your calendars for the second annual Adult Education Block Grant Summit: Moving the Needle! Please note, the date has changed since our original announcement.  The event will be held on November 1-2, 2016 in Sacramento.  Each region will be invited to send up to 4 participants to the event. Stay tuned for more details to come.


Article1Updated FAQs
New FAQs have been posted to aebg.cccco.edu.  The FAQs will be updated with questions submitted during the weekly webinar and posted by the Wednesday following the webinar.  These FAQs are FAQs will be organized by date posted and sections with new FAQs will be indicated in red font. Be sure to check out the FAQs section weekly for updated information. 


Article6
Practices with Promise Spotlight
Sonoma County Adult Education Consortium: Career Skills Training for English Learners
The Sonoma County Adult Education Consortium includes Cloverdale Unified School District, Cotati Rohnert Park USD, Geyserville USD, Healdsburg USD, Petaluma Joint Union High School District, Santa Rosa City Schools, Sonoma County Community College District, Sonoma Valley Unified School District, and West Sonoma County High School District.

THE CHALLENGE
Clients of the Graton Day Labor Center were not able to access credit-based CTE programs at Santa Rosa Junior College (SRJC). The non-credit program offerings through Petaluma Adult School were not focused on areas of employment for undocumented workers in Sonoma County and SRJC did not have non-credit CTE offerings. 

Having skill and/or industry certifications would better position GDLC clients to get and keep short term jobs and potentially transition into more permanent employment. Permanent jobs would help stabilize families, giving them an opportunity to focus on English language acquisition, further education and civic engagement.

THE SOLUTION
The Graton Day Labor Center partnered with SRJC and the Sonoma County Adult Education Consortium to develop and implement short-term career skill training programs that include industry certification. The CTE training is paired with contextualized beginning level ESL to acclimate first time students to the American education system. 

GDLC staff surveyed clients to determine the types of programs in which they were interested in participating. The top two programs were landscaping and home health care. The group decided to start with Xeriscaping. CTE and ESL teachers developed a 64 hour program that would run for 8 weeks on Friday nights and Saturday mornings. Students will earn OSHA 10 and forklift operation certifications.

 
 
 
Practices with Promise

New AEBG Adult Education Consortium Map and Directory
Check out the new AEBG Adult Education Consortium Map! This new, interactive tool allows you to easily find consortium details about your region and those around you.  


Please take a few moments to review the information for your region included in the consortium details and if you see errors, scroll down to the bottom of your region's details page and find the red exclamation point icon.  Click on "Tell Us" and complete the web form to let us know of any changes that need to be made.  

Article8Have Questions or Comments? Send them to AEBG@cccco.edu
Have questions or comments regarding AEBG? Please help us help you by sending any questions or comments to aebg@cccco.edu rather than directly to Neil Kelly or Carmen Martinez-Calderon.  Sending them to the AEBG inbox helps us get back to you more quickly and efficiently!


California Community Colleges Chancellor's Office & California Department of Education | 1102 Q Street | Sacramento | CA | 95811