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Practices with Promise
June 1, 2016
In This Issue You'll Find:
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Article1This Week's Webinar: Student Data Collection Guidance
This week's webinar will include an overview of the student data collection guidance. The webinar will be on Friday, June 3rd from 12 p.m. to 1 p.m. and will be recorded and posted to the AEBG Webinar series page. Visit that page or see below for directions on connecting to the webinar.   
  • Dial your telephone conference line: (888) 886-3951
  • Cell phone users dial: 913-312-3202
  • Enter your passcode: 314393
  • Go to www.cccconfer.org
  • Click the Meetings tab at the top of the screen or the Join a Class or Meeting Button at the bottom of the screen
  • Locate your meeting and click Connect
  • Fill out the form using passcode 314393 and click Connect
Please note that some participants have been having trouble connecting to CCCConfer webinars possibly due to a system upgrade to Windows 10. If you are having trouble connecting, or have in the past, please contact CCCConfer Client Services so that they can provide assistance. You can contact them by phone at 1-760-744-1150 ext. 1537 or 1554, or by email at clientservices@cccconfer.or

Student Data Collection Guidance Released
See the link below to review the instructions for the 15-16 AEBG Student Data Collection.  The student data will be entered via the AEBG Portal by August 1, 2016.  Although the instructions do not have the tables, the portal will be open sometime next month with the data entry fields/tables. The AEBG Office will host webinars throughout June and July to help consortia have a better understanding on the data collection instructions and how to file the data in the AEBG Portal.  Join us for the first webinar on this topic this week on Friday, June 3 at 12:00 p.m to 1:00 p.m.  CLICK HERE for information on how to connect to that webinar. 
AEBG 16-17 Student Data Collection instructions are in the works and hopefully will be released in the fall to help you plan in advance for the next school year.  In addition, guidance will be out next month on the AEBG Data and Accountability funding that can assist you in your student data collection needs, student tracking throughout your region, integration of partner/member systems, and more!

AEBG Data and Accountability Allocation Released!
The AEBG Office has released the AEBG Data and Accountability allocations for regional consortia.  The funding will be used to:
  • Resolve AEBG data collection needs required by AB104, 
  • Foster regional and local system integration, coordinate regional intake, assessment, and referral, 
  • Align efforts under the Workforce Innovation and Opportunity Act, and 
  • Ultimately connect to a state level AEBG Data System.

Instructions and requirements will be out soon. Budget and work plans will be due in early Fall. Funding is good through December 31, 2017 with a final expenditure report due in January 2018 and close out report in February/March 2018. Budgets, expenditures, and progress will be reported, using a separate code (15-328-XX), via the current online reporting system (used under AB86, and currently being used by AB104). 

Important documents and events concerning this funding: 
See the link to the allocations by consortia. Please note - the allocations are broken out into two parts - AB104 legislative language for the $25M for data and accountability efforts (85% to the regional consortia), and a small amount of unspent funding ($4.8M) from 15-16 that must be programmed before the end of the state fiscal year. 
More information will be released soon.


Article1Processing 16-17 AEBG Funding
The 2016-17 preliminary allocation schedule was posted in February 2016.  The Board of Governors is scheduled to approve the $500M AEBG funding at their July board meeting.  Once the State has Board approval, the final 2016-17 apportionment schedules will be processed and posted on the AEBG website for 2016-17.  We anticipate the final apportionment schedules to be posted in August.
If your accounting office is in need of an "Intent to Award letter" and/or a "Preliminary Schedule,"  please visit the following links:
3. Chancellor's Office apportionment schedule posted on their Fiscal Division webpage (will be posted this summer)
Please remind your accounting offices that the AEBG funding is apportionment - not a grant and in turn, there will be no
face sheets, no terms, no conditions, and no signatures required for AEBG apportionment funds.

Also, a reminder that Consortia Members will need local board approval for 16-17 AEBG funding.  We discourage consortia members from waiting for the final allocation schedule, which will be released this summer, to request board approval since this may cause a delay in expending 2016-17 funds.  You can use the Intent to Award Letter, preliminary allocation schedule and a print out of the signed CFAD (see web portal for instructions) for your members to bring to their boards for approval.   
Article1Education Trailer Bill Language Released
Article1Save the Date
 2nd Annual AEBG Summit: Moving the Needle
November 1-2, 2016
Mark your calendars for the second annual Adult Education Block Grant Summit: Moving the Needle! Please note, the date has changed since our original announcement.  The event will be held on November 1-2, 2016 in Sacramento.  Each region will be invited to send up to 4 participants to the event. Stay tuned for more details to come.

Article1Inmate Education Workshops: Registration Still Open
This inmate education workshop may be of interest to your consortium:

The training will explore how your district can effectively develop and implement a high quality face-to-face and distance education program. This workshop will also include a visit to a partnering correctional institution where attendees will have the opportunity to see first-hand the classroom environment, meet and hear from prison education and custody staff, and speak with current community college students on the inside.

Each college is encouraged to send a small team of representatives including faculty, administrators, AEBG consortia representatives, and instructional support and student services personnel. Attendees will leave this training with a practical understanding of the rules and regulations surrounding inmate education environment, strategies for identifying California Department of Corrections and Rehabilitation (CDCR) partners, best practices in course and program selection, and strategies for recruiting the training faculty.

The workshop will be held on June 8-9 and June 20-21.  See the link below for information on how to register.

Article1Non AEBG Grant Opportunity: Deputy Sector Navigator Grant: Information & Communication Technologies Bay Area Economic Region
The CCCCO Workforce and Economic Development Division announced the Deputy Sector Navigator Grant for the Information and Communications Technologies/Digital Media sector last week. A bidder's workshop will be held Friday, June 3, 2016.  

Article1Updated FAQs
New FAQs have been posted to aebg.cccco.edu.  The FAQs will be updated with questions submitted during the weekly webinar and posted by the Wednesday following the webinar.  These FAQs are FAQs will be organized by date posted and sections with new FAQs will be indicated in red font. Be sure to check out the FAQs section weekly for updated information. 

Practices with Promise Spotlight
South Bay Adult Education Consortium (Southwestern): Creating Educational Roadmaps
The South Bay Adult Education Consortium includes Coronado Unified School District, Southwestern Community College District, Sweetwater Union High School District

Counselors were in need of a tool to help define program pathways to students, as not all program pathways both within member districts and among consortium members had previously been defined. Students needed to be better informed as to the multiple entry and exit points along a given pathway, and how programs linked from adult education programs to college programs.

Counselors defined each adult ed program pathway that are offered at their respective member districts, and identified the multiple entry and exit points for each program pathway. Once those program pathways were defined, they were linked together as a consortium-wide educational roadmap. The educational roadmap will serve as the starting point to further develop linkages among consortium members in the areas of orientation, assessment, placement, educational planning, and support services. The resulting linkages will be in support of the consortium's "no wrong door" policy, where students would be referred to the appropriate programs and services that they need, regardless of where in the consortium those programs and services are offered.

Practices with Promise

New AEBG Adult Education Consortium Map and Directory
Check out the new AEBG Adult Education Consortium Map! This new, interactive tool allows you to easily find consortium details about your region and those around you.  

Please take a few moments to review the information for your region included in the consortium details and if you see errors, scroll down to the bottom of your region's details page and find the red exclamation point icon.  Click on "Tell Us" and complete the web form to let us know of any changes that need to be made.  

Article8Have Questions or Comments? Send them to AEBG@cccco.edu
Have questions or comments regarding AEBG? Please help us help you by sending any questions or comments to aebg@cccco.edu rather than directly to Neil Kelly or Carmen Martinez-Calderon.  Sending them to the AEBG inbox helps us get back to you more quickly and efficiently!

California Community Colleges Chancellor's Office & California Department of Education | 1102 Q Street | Sacramento | CA | 95811