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Practices with Promise
May 25, 2016
In This Issue You'll Find:
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Article1This Week's Webinar Cancelled. Check Out Resources on AEBG and Join Us Next Week!
This week's webinar is cancelled. Just a reminder that there is a robust and growing list of resources available on aebg.cccco.edu including FAQsarchived webinars, and guidance that can answer your questions.  

The next webinar will be on Friday, June 3 at 12 p.m.-1 p.m. 

Article1Education Trailer Bill Language Released
Article1Processing 16-17 AEBG Funding
The 16-17 preliminary allocation schedules were posted in February 2016.  The Board of Governors is scheduled to approve the $500M AEBG funding at their July board meeting.  Once the State has Board approval, the final 16-17 apportionment schedules will be processed and posted on the website for 16-17.  We anticipate the apportionment schedules to be posted in August.
If your accounting office is in need of an "Intent to Award letter" and/or a "Preliminary Schedule,"  please visit the following links:
3. Chancellor's Office apportionment schedule posted on their Fiscal Division webpage (will be posted this summer)
Please remind your accounting offices that the AEBG funding is apportionment - not a grant and in turn, there will be no
face sheets, no terms, no conditions, and no signatures required for AEBG apportionment funds.

Article1Save the Date
 2nd Annual AEBG Summit: Moving the Needle
November 1-2, 2016
Mark your calendars for the second annual Adult Education Block Grant Summit: Moving the Needle! Please note, the date has changed since our original announcement.  The event will be held on November 1-2, 2016 in Sacramento.  Each region will be invited to send up to 4 participants to the event. Stay tuned for more details to come.

Article1Timeline Update: Annual Plans for 16-17 Now Due August 15th
The 2016-17 Annual Plan due date has been changed to August 15, 2016. 

AEBG Data and Accountability Allocation Released!
The AEBG Office has released the AEBG Data and Accountability allocations for regional consortia.  The funding will be used to:
  • Resolve AEBG data collection needs required by AB104, 
  • Foster regional and local system integration, coordinate regional intake, assessment, and referral, 
  • Align efforts under the Workforce Innovation and Opportunity Act, and 
  • Ultimately connect to a state level AEBG Data System.

Instructions and requirements will be out the first week of June. Budget and work plans will be due in early Fall. Funding is good through December 31, 2017 with a final expenditure report due in January 2018 and close out report in February/March 2018. Budgets, expenditures, and progress will be reported, using a separate code (15-328-XX), via the current online reporting system (used under AB86, and currently being used by AB104). 

Important documents and events concerning this funding: 
  • AEBG Student Data Collection Instructions (to be released soon)
  • WIOA State Plan (released to the public already)
  • AEBG consortia 3 year plan and annual plans (on AEBG website)
  • Other fund sources data collection efforts (WIOA Title II & Title I, Community College MIS, Support Support Services Data Tracking)
  • Assessment efforts (WIOA, and Community Colleges Common Assessment Initiative)
  • AEBG Super Regional efforts
See the link to the allocations by consortia. Please note - the allocations are broken out into two parts - AB104 legislative language for the $25M for data and accountability efforts (85% to the regional consortia), and a small amount of unspent funding ($4.8M) from 15-16 that must be programmed before the end of the state fiscal year. 
More information will be released soon.


Article1CLASP AEBG Implementation Survey
The Center for Law and Social Policy (CLASP) is doing an AEBG Implementation Study. The purpose of the study, which will include consortia and state level partners, is to get a clearer sense of the system change impacts resulting from this effort to redesign adult education in California.  This survey went out to member the AEBG contact list of member representatives and primary contacts. You can also access a link to the survey on aebg.cccco.edu or by using the link below. It should take 10-15 minutes to complete. Please complete by the end of the day today.  Your contribution will help bring practitioners' views into the mix. Please contact Judy with any questions or concern: jmortrude@clasp.org. 

Article1Updated FAQs
New FAQs have been posted to aebg.cccco.edu.  The FAQs will be updated with questions submitted during the weekly webinar and posted by the Wednesday following the webinar.  These FAQs are FAQs will be organized by date posted and sections with new FAQs will be indicated in red font. Be sure to check out the FAQs section weekly for updated information. 

Practices with Promise Spotlight
State Center Adult Education Consortium
The State Center Adult Education Consortium includes Caruthers Unified School District, Central Unified School District, Clovis Unified School District, Dinuba Unified School District, Fowler USD, Fresno Unified School District, Golden Valley USD, Kerman USD, Kings Canyon Unified School District, Kingsburg Joint UHSD, Madera Unified School District, Sanger Unified School District, Selma Unified School District, Sierra Joint UHSD, State Center Community College District, Washington Union High School District, and Yosemite Unified School District.

ESL students face many challenges both with improving their general English skills and completing their college education. Many ESL students begin at the Adult School level, but fail to move on either because they lack knowledge about the next steps and/or they are intimidated by the idea of attending college. This collaboration between Fresno Adult School(FAS) and Fresno City College (FCC) was developed to help students learn how to navigate the college system and to make them feel comfortable and confident about the idea of becoming a college student.

Faculty, administrators and counselors from FAS and FCC met many times and developed a new collaboration to address this problem. Two FCC low level classes were offered for the first time on the FAS campus. This involved a tremendous amount of work on everyone's part as promotion and recruitment had to be done to fill these classes. In addition, the class format had to be modified to accommodate the schedules of adult school students. The FCC instructors worked closely with FAS school teacher to develop topics and select materials. The FCC counselor held many orientations informing students about all aspects of college matriculation and financial aid. We are now into the third cohort of students and we have further streamlined the classes.

Practices with Promise

New AEBG Adult Education Consortium Map and Directory
Check out the new AEBG Adult Education Consortium Map! This new, interactive tool allows you to easily find consortium details about your region and those around you.  

Please take a few moments to review the information for your region included in the consortium details and if you see errors, scroll down to the bottom of your region's details page and find the red exclamation point icon.  Click on "Tell Us" and complete the web form to let us know of any changes that need to be made.  

Article8Have Questions or Comments? Send them to AEBG@cccco.edu
Have questions or comments regarding AEBG? Please help us help you by sending any questions or comments to aebg@cccco.edu rather than directly to Neil Kelly or Carmen Martinez-Calderon.  Sending them to the AEBG inbox helps us get back to you more quickly and efficiently!

California Community Colleges Chancellor's Office & California Department of Education | 1102 Q Street | Sacramento | CA | 95811