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Practices with Promise
May 4, 2016
In This Issue You'll Find:
Please pass this newsletter on to your colleagues who may not be subscribers to More on AEBG and encourage them to subscribe.

Article1This Week's Webinar: Cross-System Data Capacity
This week's webinar will feature the California Workforce Development Board presenting on cross-system data capacity and developing state level strategies for integration and iteroperability. The webinar will be on Friday, May 6th from 12 p.m. to 1 p.m. and will be recorded and posted to the AEBG Webinar series page. Visit that page or see below for directions on connecting to the webinar.  
  • Dial your telephone conference line: (888) 886-3951
  • Cell phone users dial: 913-312-3202
  • Enter your passcode: 314393
  • Go to www.cccconfer.org
  • Click the Meetings tab at the top of the screen or the Join a Class or Meeting Button at the bottom of the screen
  • Locate your meeting and click Connect
  • Fill out the form using passcode 314393 and click Connect
Please note that some participants have been having trouble connecting to CCCConfer webinars possibly due to a system upgrade to Windows 10. If you are having trouble connecting, or have in the past, please contact CCCConfer Client Services so that they can provide assistance. You can contact them by phone at 1-760-744-1150 ext. 1537 or 1554, or by email at clientservices@cccconfer.org.

AEBG Data and Accountability Allocation Released!
The AEBG Office has released the AEBG Data and Accountability allocations for regional consortia.  The funding will be used to:
  • Resolve AEBG data collection needs required by AB104, 
  • Foster regional and local system integration, coordinate regional intake, assessment, and referral, 
  • Align efforts under the Workforce Innovation and Opportunity Act, and 
  • Ultimately connect to a state level AEBG Data System.

Instructions and requirements will be out the first week of June. Budget and work plans will be due in early Fall. Funding is good through December 31, 2017 with a final expenditure report due in January 2018 and close out report in February/March 2018. Budgets, expenditures, and progress will be reported, using a separate code (15-328-XX), via the current online reporting system (used under AB86, and currently being used by AB104). 

Important documents and events concerning this funding: 
  • AEBG Student Data Collection Instructions (to be released soon)
  • WIOA State Plan (released to the public already)
  • AEBG consortia 3 year plan and annual plans (on AEBG website)
  • Other fund sources data collection efforts (WIOA Title II & Title I, Community College MIS, Support Support Services Data Tracking)
  • Assessment efforts (WIOA, and Community Colleges Common Assessment Initiative)
  • AEBG Super Regional efforts
  • AEBG October 6-7, 2016 Summit - Data, Accountability, and Effectiveness
See the link to the allocations by consortia. Please note - the allocations are broken out into two parts - AB104 legislative language for the $25M for data and accountability efforts (85% to the regional consortia), and a small amount of unspent funding ($4.8M) from 15-16 that must be programmed before the end of the state fiscal year. 
More information will be released soon.

Article1Reminder: May 15th Deadline for 15-16 Plan Revisions
Just a reminder that May 15th is the deadline for 2015-16 Plan revisions.  Please reference the Plan Revisions section of the FAQs for answers to commonly asked questions regarding this.  If you have further questions, please email us at AEBG@cccco.edu

Article1Thank You for Your On-Time CFAD Submissions
Thank you to the regional consortia for submitting your CFADs on time! We will be reconciling and going through submission and may follow up with regions as needed.  Regions will be given viewer access to their submissions in the coming weeks.

Article1CLASP AEBG Implementation Survey
The Center for Law and Social Policy (CLASP) is doing an AEBG Implementation Study. The purpose of the study, which will include consortia and state level partners, is to get a clearer sense of the system change impacts resulting from this effort to redesign adult education in California.  This survey went out last week to member the AEBG contact list of member representatives and primary contacts. It should take 10-15 minutes to complete.  Your contribution will help bring practitioners' views into the mix. Please contact Judy with any questions or concern: jmortrude@clasp.org. 

Article1Save the Date for the 2nd Annual AEBG Summit
Mark your calendars for the second annual Adult Education Block Grant summit! The event will be held on October 6-7, 2016 in Sacramento.  Each region will be invited to send up to 4 participants to the event. Stay tuned for more details to come.

Article1Updated FAQs
New FAQs have been posted to aebg.cccco.edu.  The FAQs will be updated with questions submitted during the weekly webinar and posted by the Wednesday following the webinar.  These FAQs are FAQs will be organized by date posted and sections with new FAQs will be indicated in red font. Be sure to check out the FAQs section weekly for updated information. 

2016-17 Final Annual Plan Template and Guidance
The 2016-17 Final Annual Plan Template and Guidance have been posted.  These documents will be used to describe to the state legislators and agencies the progress each Consortium made in Year 1 of the block grant towards achieving their AEBG Three-Year Plan. The format also provides a platform for updating activities and goals for Year 2. The Year 2 Plan Template was created with the following in mind:
  • As much as possible, the Plan format should provide content clarity between Year 1 proposals and progress and Year 2 updates, while limiting the amount of reiterative writing needed from consortia submitters. In order to provide consistency, the structure is largely the same. Some information is auto filled (and locked) to facilitate reflection, updates and planning.
  • It is understood that Year 1 was short. The timing of this Year 2 Plan is intended to begin aligning AEBG with the Program year for most educational programs, and with WIOA and other major Adult Education and CTE efforts. The sections in this Plan encourage reflection on what has be achieved to date, what the successes and challenges have been, and what implications those have for moving forward.
  • Data will not be available on Year 1 enrollment and student achievements until after the end of the program year (June 30, 2016). Setting enrollment and performance targets for Year 2 will occur after year-end data is available - in August 2016. In this Annual Plan, we are looking to learn from the consortia about the trends they are seeing to date for achieving the goals of the AEBG. This review can help both the state and the consortia plan more effectively for Year 2. An overview of the progress made to date by the state on the AEBG Data Tracking System is provided in Section 4.
Practices with Promise Spotlight
San Diego Adult Education Regional Consortium Specialized Instruction for Deaf Students
The San Diego Adult Education Consortium includes San Diego Community College District and San Diego Unified School District

San Diego Continuing Education serves approximately 60 Deaf and hard of hearing students annually. Most students have been mainstreamed into classes with interpreters. For many classes-such as vocational training-this is an effective accommodation and usually promotes successful outcomes. However, it has proved very challenging for Deaf students who use American Sign Language (ASL) as their primary mode of communication to reach proficiency in English literacy and basic education skills. The differences between the English language and American Sign Language and the complexity of depending on a third party (ASL interpreter) for communication were stumbling blocks in reaching the hoped-for outcomes.

The instructor (also Deaf and a native user of ASL) utilizes direct instruction in the students' native ASL to teach English literacy and basic skills. Currently nineteen Deaf students are enrolled in the class, which meets nine hours per week. Students acquire reading, writing, and grammar skills in English while engaged in communication with the instructor and other students in their native ASL. The lack of communication barriers decreases the time and effort involved for a Deaf student with an interpreter in a typical class consisting of hearing students and a hearing teacher. An added benefit is the savings to the district of the resources dedicated to providing interpreting services.

Practices with Promise

Article1New AEBG Adult Education Consortium Map
Check out the new AEBG Adult Education Consortium Map! This new, interactive tool allows you to easily find consortium details about your region and those around you.  

Please take a few moments to review the information for your region included in the consortium details and if you see errors, scroll down to the bottom of your region's details page and find the red exclamation point icon.  Click on "Tell Us" and complete the web form to let us know of any changes that need to be made.  

Article8Have Questions or Comments? Send them to AEBG@cccco.edu
Have questions or comments regarding AEBG? Please help us help you by sending any questions or comments to aebg@cccco.edu rather than directly to Neil Kelly or Carmen Martinez-Calderon.  Sending them to the AEBG inbox helps us get back to you more quickly and efficiently!

California Community Colleges Chancellor's Office & California Department of Education | 1102 Q Street | Sacramento | CA | 95811