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Practices with Promise

November 19, 2015


Please pass this newsletter on to your colleagues who may not be subscribers to More on AEGB and encourage them to subscribe!


This Week's Webinar Topic: AEBG Updates
  • Status update on the plans, templates & workbooks;
  • Reader's Conference;
  • AEBG Online Budget, Expenditure & Progress Tracking System; 
  • Student Enrollment & Performance Outcome Reporting for midyear reporting; 
  • Key legislative dates; and 
  • Closing out AB86 grant funds.

The webinar is from 12:00 PM to 12:30 PM and it will be recorded and posted to aebg.cccco.edu Please visit us at aebg.cccco.edu or see below for directions on how to connect to the webinar.  

How to Connect:
  • Dial your telephone conference line: (888) 886-3951
  • Cell phone users dial: 913-312-3202
  • Enter your NEW passcode: 314393
  • Go to http://www.cccconfer.org/index3.aspx
  • Click the Participant Log In button under the Meet and Confer logo
  • Locate your meeting and click Go
  • Fill out the form and click Connect
AEBG Reporting for Expenditures and Student Progress
AEBG Online System

Starting next month all AEBG consortia will begin using an on-line system to track & report AEBG expenditures and progress. This is the same system we used under the AB86 planning grant. 

Please note: This is just at the consortium level tracking consortium funding. In early December, you will be able to enter your AEBG consortium budget by object of expenditures and update your district profile for the primary contact and certifying official. 

All budgets must be entered by Mid-December. The first AEBG expenditure and progress report will be due in January 2016 for the period covering July 1, 2015, to December 31, 2016. 

The User's Guide is posted on the AEBG website under the For AEBG Grantees. It is the last item posted under the Reporting Toolkit.

AEBG Student Tracking Process
In January, the AEBG Office will provide instructions and tables for Mid-Year Student enrollment and performance outcomes reporting. Webinars and guidance will be posted on the AEBG website.

AEBG Reporting for Expenditures and Student Progress
The AB86 Planning Grant activities must end by 12/31/15. Please plan to spend down all planning grant funds by the end of the year. A final report will be due in January 2016 with the close out report due by February 12, 2016. The 10% withholding will be released based on the following steps: 
  • Step 1: Consortia will complete Q7 report (January) and submit for approval by January 31, 2016 (if not sooner).
  • Step 2: Once approved by the AEBG Office, consortia will complete their Final Report (in the online system) by February 12, 2016, and submit one or several Practices with Promise via the AEBG website (see link in story below). Note: if you already have a Practice with Promise on the website you may submit more, but you are only required to have one.
  • Step 3:  AEBG Office will verify that Q7 report (January) has been approved, that the Final Report has been approved, and Practices with Promise have been submitted & posted.
  • Step 4: Once verified, the AEBG Office will release the remaining 10% of the grant.  
Agenda Posted for 2015 AEBG Reader's Conference
The agenda for the 2015 AEBG Reader's Conference is posted on the AEBG website, along with the latest information for participants.

Each consortia will send at least one representative to the Reader's Conference. The conference is an important step in the process of reviewing all submitted AEBG plans. There will be plenary sessions and small group discussions. Participants will also have the opportunity to network with fellow leads or chairs and receive technical assistance from the AEBG Office. You may view the agenda here

The center piece of the conference will be a small group discussion of the AEBG consortia plans. Each small group will be comprised of representatives from neighboring consortia according tothis list. Those attending the conference have been sent directions and an access link for the submitted plans. 
NCAL Shares News and Resources 
The National Council for Adult Learning shares many resources in its latest newsletter.  NCAL presents the need for more comprehensive data collection for state reports under the National Reporting System that will better track the impact of adult education and to better align with WIOA reporting requirements.

The newsletter also includes information on upcoming conferences and shares resources for adult education from websites and recently published reports.

Share Your Practices with Promise: Transition Advisor to Facilitate Seamless Transitions
The AEBG Practices with Promise site is a tool developed to share promising practices in adult education across the State. This tool allows regional consortia to share promising practices currently in use that have been proven to work. These practices include current initiatives, pilot programs, or strategies employed in your region for any or all of the program areas as well as practices that have helped your planning process be a success.
Many adult learners find navigating transitions between programs at adult schools and community colleges to be a daunting task. As a result, many stay within their comfort zone. The Foothill De Anza Regional Consortium created a position for a transition advisor, similar to a high school guidance counselor, to facilitate successful transitions by adult learners. Read how this consortium is aligning adult education programs to post-secondary education and career pathways and clicking the link below. 

We want to hear your stories and we want you to share your promising practices with your colleagues in adult education. Visit AEBGpracticeswithpromise.com to submit your story today!

Practices with Promise