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October 29, 2015


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This Week's Webinar Topic: AEBG Updates
This week's webinar on Friday, October 30, will review the AEBG deliverables that are due on Monday, November 2, 2015.

The webinar will also answer questions and go over potential trouble spots in completing the templates. In addition, we will review the latest updates to the Reporting Toolkit. These changes were made based on feedback from the field to debug issues within them. In addition, the webinar will answer your questions concerning AEBG implementation.

The webinar is from 12:00 PM to 12:30 PM and it will be recorded and posted to aebg.cccco.edu Please visit us at aebg.cccco.edu or see below for directions on how to connect to the webinar.  

How to Connect:
  • Dial your telephone conference line: (888) 886-3951
  • Cell phone users dial: 913-312-3202
  • Enter your NEW passcode: 314393)
  • Go to http://www.cccconfer.org/index3.aspx
  • Click the Participant Log In button under the Meet and Confer logo
  • Locate your meeting and click Go
  • Fill out the form and click Connect
AEBG Deliverables Due November 2
Consortia must turn in the AEBG deliverables by Monday, November 2, 2015. These deliverables allow consortia to fulfill the requirements for reporting and funding set forth in AB 104. 

Due November 2, 2015
  • Governance Template
  • Amended Three-Year Consortia Plan Template
  • Annual Plan Template, including workbooks for Section 3 and 5 (Member Allocations Form) and for Section 6 (Performance Measures)
These templates can be found in the Reporting Toolkit on the For AEBG Grantees section of the AEBG website

Please follow these guidelines when completing and sending the required documents.
  • Submit each completed template in a single document in PDF format.
  • Submit the workbooks for Sections 3 and 5 (Member Allocation Form) and for Section 6 (Performance Measures) in separate Excel files. 
  • Follow this format for file-naming conventions when you save your file to send back: Grant Number Consortium Name Date Name of Report (EX: 15-328-000 AE Consortium 10.31.15 Governance Template)
  • Use the above file name above in the subject of your email. 
  • If the file is less than seven (7) megabytes, email the completed template to the AEBG Office at aebg@cccco.edu.
  • If the file is greater than seven (7) megabytes, upload it to a Dropbox or Google Drive account and email the link to the AEBG Office at aebg@cccco.edu

If you have questions on completing the templates, you can attend one of the following sessions:
Consortia and the AEBG Office have several other deadlines to meet as well.

Due October 31, 2015
  • Quarter 6 Expenditure and Progress Reports (for consortia who have not closed out the AB86 Planning Grant). The planning grant will close out this year. All activities must stop by December 31, 2015. A final report is due in January, 2016. A close out report is due by February 12, 2016.
Updates to Reporting Toolkit
The AEBG Office made minor updates to several documents in the Reporting Toolkit. These changes were made based on feedback from the field to debug issues within them. Throughout this first year, documents may be subject to revisions as the AEBG office works to create documents and processes that will work for the future.  
  • Annual Plan Template - updated to reflect changes in Workbooks (see below)
  • Annual Plan Guidance - updated to reflect changes in Workbooks (see below)
  • Workbooks for Sections 3 & 5 in Annual Plan - added and corrected Table 3.2 (indirect)
    • Changes were made to reflect the MOE indirect, which is based on the CDE approved indirect cost rate. See the CDE Indirect Rate Webpage for your district's rate.
    • The Consortia indirect remains the same--capped at 5% for the entire allocation.
    • 10.28.15 Changes were made to Table 3.2 to clarify MOE indirect and Consortia indirect
  • Workbook for Section 6 in Annual Plan - added new performance workbook and removed Pell Grant measurement as a requirement (now optional)
    • 10.28.15 - Performance Table 6.2 - corrected calculation error
  • Appropriation Agreement Form - revised numbering system for last 12 consortia because we have a new consortium (Siskiyous). We would like the numbers to be consistent, so we aligned them with the three-year plan number. Please double check and download the most current form. Minor edits to the agreement form will be made and posted later this week.
  • Indirect Cost Rates for MOE - added a link to the CDE webpage for Indirect Cost Rates under the Funding section for Maintenance of Effort (MOE) Allocations. This page includes a FAQs section.