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October 22, 2015


Please pass this newsletter on to your colleagues who may not be subscribers to More on AEGB and encourage them to subscribe!


This Week's Webinar Topic: AEBG Updates

Several updates to the Reporting Toolkit have been made. These changes were made based on feedback from the field to debug issues within them. In addition, the webinar will answer your questions concerning AEBG implementation.

The webinar is from 12:00 PM to 12:30 PM and it will be recorded and posted to aebg.cccco.edu Please visit us at aebg.cccco.edu or see below for directions on how to connect to the webinar.  

How to Connect:
  • Dial your telephone conference line: (888) 886-3951
  • Cell phone users dial: 913-312-3202
  • Enter your passcode: 153705 (starting Friday, October 30, 2015, enter new passcode: 314393)
  • Go to http://www.cccconfer.org/index3.aspx
  • Click the Participant Log In button under the Meet and Confer logo
  • Locate your meeting and click Go
  • Fill out the form and click Connect
AEBG Office Posts Revisions to Reporting Toolkit and Approved Governance Plans
Updates to Reporting Toolkit

he AEBG Office made minor updates to several documents in the Reporting Toolkit. These changes were made based on feedback from the field to debug issues within them. Throughout this first year, documents may be subject to revisions as the AEBG office works to create documents and processes that will work for the future. 
  • Annual Plan Template - updated to reflect changes in Workbooks (see below)
  • Annual Plan Guidance - updated to reflect changes in Workbooks (see below)
  • Workbooks for Sections 3 & 5 in Annual Plan - added and corrected Table 3.2 (indirect)
    • Changes were made to reflect the MOE indirect, which is based on the CDE approved indirect cost rate. See the CDE Indirect Rate Webpage for your district's rate.
    • The Consortia indirect remains the same--capped at 5% for the entire allocation.
  • Workbook for Section 6 in Annual Plan - added new performance workbook and removed Pell Grant measurement as a requirement (now optional)
  • Appropriation Agreement Form - revised numbering system for last 12 consortia because we have a new consortium (Siskiyous). We would like the numbers to be consistent, so we aligned them with the three-year plan number. Please double check and download the most current form. Minor edits to the agreement form will be made and posted later this week.

Approved Governance Plans Posted to new AEBG Website
Several consortia submitted Governance Plans. As these plans are approved, they are posted to the Consortia page on the new AEBG website. Please scroll through the list of consortia until you find one with a posted Governance Template. Governance Templates are listed in the right columnn along with the Three-Year plans (submitted in March 2015) and consortia websites, if any. Click on the template link to view.

Please send changes in Consortia Leadership
Please send any changes in Consortia Leadership to the AEBG office at aebg@cccco.edu. These changes include Project Chair or Coordinator (who is the primary contact person for the consortia), Fiscal Agent (institution and contact person) and Certifying Business Officer. Please update contact information for the new person, including an email address and phone number. 
MOE Allocations and Fiscal FAQs
The CCCCO and CDE, with the advice of the executive director of the State Board of Education (SBE), certified $336,867,867 as Maintenance of Effort (MOE) allocations, which were posted previously. The CDE released the first apportionment of MOE allocations on August 31.

Payments to local educational agencies (LEAs) for the MOE portion of the Adult Education Block Grant Funding are being sent to LEAs monthly according to the attached schedule (also posted under Schedule of First Apportionment at the CDE website). Adult education schools should check with their district business office to confirm receipt of the funding.

In addition, links to the above information can be found on the For Grantees page of the AEBG Website. Click on the Funding section to open. 

Fiscal FAQs Coming Soon
The AEBG office will soon post Fiscal FAQs to answer questions about funding.
AB 86 Planning Grant Reports Due
For consortia who have not closed out the AB 86 planning grant, Quarter 6 Expenditure and Progress Reports are due by the end of the month.

The planning grant will close out this year. All activities must stop by December 31, 2015. A final report is due in January, 2016. A close out report is due by February 12, 2016.
Hanover Research Reports on Measuring Needs and Effectiveness in Adult Education
Hanover Research released the report "Measuring Need and Effectiveness in Adult Education." This report analyzes trends in determining need and tracking outcomes in adult education. The research focused on the programs in eight states and includes in-depth profiles of four state systems: Illinois, Minnesota, Indiana and Ohio.

Key findings from the report indicate that most states use the core outcomes required by the National Reporting System. Some states also include additional measures of effectiveness such as civic participation and professional development. States most commonly use previous enrollment to evaluate and forecast adult education need. A few states use additional assessment tools and policies.

Reader's Conference to Provide Peer Review and Networking Opportunities
AEBG Consortia Project Coordinators will meet at the Sheraton Grand in Sacramento on December 1 - 2, 2015, for the 2015 AEBG Reader's Conference. This conference is open to all AEBG consortia coordinators, leads or chairs. Consortia may send more than one representatives if their consortia has co-chairs.

All consortia are required to send at least one representative. If the consortia chair is unable to attend, please send another representative who has participated in the AB 86 and now AEBG process.

A tentative agenda is below:

December 1, 2015
  • Arrive by 3:00 pm for registration/check-in
  • Networking and information sharing
  • Hospitality station with snacks will be provided.

December 2, 2015
  • Breakfast and lunch will be provided.
  • Instructions and Rubrics for Peer Review
  • Assign readers
  • Technical Assistance on AEBG matters
  • Super regional breakouts - topic TBA
  • Conference ends by 3:00 pm
Registration for the conference is free. Food will be provided throughout the conference including a networking reception with appetizers on December 1. Breakfast, lunch and snacks will be provided on December 2. Consortia are responsible for paying for their own travel, hotel, parking and incidentals. A group rate is available until October 30, depending on availability. 

Consortia chairs were sent the links for registration for the conference and hotel.
Regional AEBG Workshops Offer Training on AEBG Implementation
Learn more about the implementation of the Adult Education Block Grant. The AEBG budget bill (AB 104) outlines specific requirements that consortia must follow. The AEBG office will host a series of workshops around the state to provide information and to answer questions about what consortia must do to meet the requirements of the Adult Education Block Grant legislation. This is a joint effort of the CDE and Chancellor's Office through the AE Block Grant Office.

These workshops are recommended for consortia leads and other individuals who will be working on 2015-16 implementation templates, amended three-year plans, and grant budgets and expenditures.

To register, please click on the link below for the workshop you wish to attend:
Registration is limited to 35 participants at each location. Please limit attendees to key people from your consortium. Plenty of spots remain for the workshops. Successful workshops have already been held at locations throughout the state.
Share Your Practices with Promise: Understanding Adult Student Disabilities and Accommodations
The AEBG Practices with Promise site is a tool developed to share promising practices in adult education across the State. This tool allows regional consortia to share promising practices currently in use that have been proven to work. These practices include current initiatives, pilot programs, or strategies employed in your region for any or all of the program areas as well as practices that have helped your planning process be a success.
Many adult students in K-12 Adult Education settings or non-credit classes at community colleges may have unidentified learning challenges. They have never been assessed or had special services, yet they seem to have learning differences. To meet this challenge, Gateway Adult Education Network in the Merced Region developed a training for member districts and partner organizations that focused on common learning disabilities and Universal Instruction Design. Learn more about how Gateway Adult Education Network planned this professional development, scheduled for October 2015, by clicking the link below.

We want to hear your stories and we want you to share your promising practices with your colleagues in adult education. Visit AEBGpracticeswithpromise.com to submit your story today!

Practices with Promise