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TransActPOS Current Version: 4.003.06
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Taking Physical Inventory: Part Three
Last week, we looked at the process of performing Physical Inventory on the wireless unit. If you missed it, click the Archive link above and check it out. This week, we are going to look at the next step in the procedure and talk about the various review functions TransActPOS has to offer and how to perform them as well as posting the physical inventory adjustments.
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Review and Posting
Now that the process is completed on the wireless unit, it is time to go back into TransActPOS on your workstation. Go to Options | Wireless Menu | Physical Inventory Maintenance. From the list of records, highlight the one you have completed the physical inventory for and click the Properties tab. From here, click Review Count. This will enable the four menu options below. Display/Print allows you to view and/or print the inventory adjustments, allowing you to use it as a means of double checking what was done. When choosing this option, TransActPOS will ask if you wish to report only on the changes, on-hand, or all. If you notice there is a mistake, you can click Edit List to make changes to the report. Export Report allows you to export the report as an .xls file and makes it viewable within Microsoft Excel.
The last menu option will Post Adjustments to the inventory. Clicking this will bring up another window, where you must check the boxes of the adjustments you wish to finalize. "Adjust Inventory On-Hand to Count" will change the inventory on-hand to the numbers you counted while doing the physical inventory on the wireless unit. "Adjust Serialized Items" will make adjustments to any possible serialized inventory you encountered. If you wish to "add serial numbers from count not in inventory," make sure to check this box after selected the "Adjust Serialized Items" option. You may also change the date that you want the adjustments to be posted (defaults to the current date). When you have made your selections, click Post Adjustments. A confirmation window will appear, making you type the word "YES" to confirm the posting. This will post the adjustments and you can mark the job as "complete" by answering yes to the following prompt.
Next week, we look at the final entry in this series of newsletters that gives a detailed look at the report in today's procedures as well as talking about the ghost report.
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If you have any suggestions for future newsletters and/or feedback, please feel free to email me. Your feedback is what helps us grow and assist you as your Point of Sale software provider!
Your TransActPOS Team
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47 West North Street
Madisonville, KY 42431
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