TIP OF THE WEEK


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October 24, 2016
Integration Showcase
The spotlight is on E-Verify
E-Verify is used to confirm that a potential employee is authorized to work in the United States. Some states require the use of E-Verify while others leave it to the employer's discretion. Does your state require E-Verify? Click here for a map. 

The Internet-based system compares the I-9 (the I-9 eDoc is necessary) to the records of several government agencies, including: Department of Homeland Security (DHS), Social Security Administration (SSA), and Department of State (DOS).

The integration makes it fast and easy to create cases without leaving Avionté. The E-Verify integration is provided for a low monthly fee.

0-9 users = $25/month
10-30 users = $50/ month
31-100 users = $75/month
101 or greater users = $100/month

Learn more about E-Verify in our Knowledge Base and contact your Client Manager for a 1 month free trial.

Join us for an overview of what E-Verify can do for you.
Thursday, Oct. 27 1:00 - 2:00 PM Central
Avionté 16.2 Release
Join us for a 16.2 Overview
To get you up to speed with our latest release, we are offering a 16.2 overview. The free webinar will be repeated three times. Simply click the link and select the date and time that works best for you.

Please join us! The webinar is free, but registration is required.
ACA 2016 and Year End Webinar Series
ACA 201: Setup and Tracking
This webinar is an in-depth training of setting up your Avionté system for ACA features and tracking eligibility and offers of coverage ongoing.  This webinar will be useful to any and all clients using Avionte's ACA Tracking, and clients are welcome to log in at the 45 minute break if desired.
Tuesday, Nov. 8 - 1:00 - 3:00 PM Central
Register		Thursday, Dec. 1 - 1:00 -2:00 PM Central
Register
 
ACA 301: End of Year Prep & Reporting
This webinar is the Phase 2 of the ACA process. We will discuss setting up end of year properties to complete reporting and explain of how Avionte logic pulls data into 1094-C and 1095-C reports. This will also cover how to launch Greenshades and pass the file to print and mail or eFile 1095Cs and the 1094C.
Thursday, Nov. 10 - 1:00 - 3:00 PM Central
Register
Tuesday, Dec. 6 - 1:00 - 3:00 PM Central
Register
 
Greenshades Year-End Training
Avionté uses Greenshades to assist in e-Filing year-end forms and our clients also have the option to employ them for printing and mailing W-2s. Whether you are new to Avionté and Greenshades or would just like another refresher on passing your forms, this webinar is for you!
Monday, Dec. 5 - 1:00 - 2:00 PM Central
 
Year-End Open Forum
This webinar is open time to log in and ask questions to Avionté year-end experts. There is no presentation piece, it is simply an opportunity for you to jump into the webinar at any time and receive live answers to your questions. Feel free to log in at any time and any hour within the range and stay for five minutes, or two hours!
Thursday, Dec. 8 - 10:00 - 4:00 PM Central
Community Corner
Do you want to connect with other Avionté Users?
Avionté is more than just a name, we are a community. A community of specialized software users, and as such we are creating a column to help you connect, network, and explore new opportunities within the community. Perhaps you would like to discuss best practices. Maybe you want to add experienced Avionté users to your staff, or perhaps you are an experienced user looking to relocate. Send your LinkedIn Address to: Peggy.Esch@avionte.com

We will publish the LinkedIn addresses of those interested in connecting. The rest is up to you!
Tip of the Week
Shortcuts and Hot Keys
Avionté uses some helpful shortcuts that can make life easier for you.


Shortcuts
Any Action menu item can be set as a Shortcut button. The Shortcut buttons are easy to customize, simply navigate to your Start Page, right-click over the Shortcut button and select a different shortcut from the list.





Ctrl Keys
The keyboard command Ctrl L will open the Admin Tools ( for those who have permissions).

The keyboard command Ctrl R can be used in place of the Actions menu > Refresh.



Hot Keys
Your list of Hot Keys can be set as a vertical panel for quick reference. The F keys act as jump keys. If you don't see the Hot Key list in your vertical panel, simply right-click over one of your existing vertical panels and select Hot Keys from the list. Your Hot Keys will now be visible.
Report of the Week
Processed Transaction AQ
The Processed Transaction AQ gives detailed information of all processed transactions.

Parameters
Branch (Transaction), Date Type (Accounting Period Date, Check Date, Invoice Date, Week Worked), Start Date, End Date, Customer Name, SSN

Results Fields
Staffing Supplier Desc, Transaction Branch, Accounting Period Date, Week Worked, Time Entry Batch ID, Transaction ID, Customer ID, Bill To Name, Department Name, Employee ID, SSN, Employee Name, Staffing Order ID, Assignment ID, Assignment Start Date, Assignment End Date, Check Date, Check Number, Check Branch, DD, Invoice date, Invoice Number, Invoice Branch, Pay Code, Pay Unit, Pay Rate, Item Pay, Bill Unit, Bill Rate, Item Bill, Cost Unit, Cost Rate, Item Cost, Employer Contribution, RT Pay, OT Pay, DT Pay, RT Bill, OT Bill, DT Bill, Order Type, WC Code, Job Position, PO Number, Customer User: Service Rep, Customer User: Account Manager, Assignment User: Sales Rep, Assignment User: Staffing Rep

Who would use this report?
Front Office, Back Office

Why is this report so awesome?
This report shows a comprehensive view of all processed transactions during a specific time period. Like with all of our advanced queries, you can simply get rid of any of the data columns that you do not want to include in your final report, and export it to Excel for further formatting and manipulation.

Follow our Standard Reports and Standard AQs
If you would like to stay up-to-date with all standard reporting changes, follow our Standard Reports and Standard Advanced Queries articles in the Avionté Knowledge Base! You will get an email when the manuals are updated with new reports, new parameters, and fields that will allow you to get the most out your standard reporting.
Fall Webinar Series
Don't miss our Fall Webinar Series!
The following FREE webinars are each offered three times during the 4th quarter. Click the Register link, when the registration page loads select one of the listed dates from the drop down menu. 
 
Report Tools & Exporting AQs
We will discuss using the report tools in Avionté as well as when and why you should export your AQ.
Register

Agencies and Deduction Authority
Learn more about the Agencies sections in Avionté and how to cut checks to your deduction authorities within the core application.

Recruiter Module
This webinar will focus on the new Recruiter Module which is part of the AERO platform. We will cover how the 
Recruiter Module functions as well as 
how it interacts with the core application.
Avionté New User Courses
Contact your Client Manager for more details
Do you have new hires or employees that need a refresher? If so, then you should check out our new freshman year course catalog! The courses cover basic Avionté functionality, getting employees better prepared for day to day responsibilities. 

Courses usually begin the 3rd Tuesday of each month. Click the Register link to view exact dates (and scheduled time for your time zone) for each course offered. The course schedule shown is listed in Central time. Prices listed are per student.

AVIONTE 101: Intro to Avionté
Tuesday, 10:00 AM - 12:00 PM
REQUIRED - all new users must take this course prior to any other courses
Course Includes:
  • Start Page
  • Knowledge Base/Terminology
  • Calendar/Tasks
  • Basic Search
2 hours       $50

FRONT OFFICE 101: Customer & Contacts
Tuesday, 1:00 PM - 3:00 PM
Course Includes:
  • Sales Workflow
  • Customer Entry/Onboarding
  •  Sales CRM
  • Contacts

2 hours       $75

Register

 

FRONT OFFICE 103: Applicant & Employee

Wednesday, 10:00 AM - 12:00 PM

Course Includes:

  • Applicant Portal
  • Applicant/New Hire Workflow
  • Employee Record Maintenance
  • Status, Address, Documents, etc.
2 hours       $75
FRONT OFFICE  102: Order -Temp & Direct Hire
Tuesday, 3:00 PM - 4:30 PM
Course Includes:
  • Order Options (Customer)
  • New Temp Order
  • Temp Order Details
  • New DH Order
  • DH Order Details
1.5 hours       $75
FRONT OFFICE  104: Candidate Management, Assignment & Roster
Wednesday, 12:00 PM - 1:00 PM
New User Prerequisite: FRONT OFFICE 102
Course Includes:
  • Order Review (skills)
  • Auto-Match
  • Candidate Management/Assignment 
  • Roster
1 hour           $75
SAVE when you purchase the complete Front Office Package!
Front Office Freshman Curriculum $250
BACK OFFICE 101: Time Entry
Wednesday, 2:00 PM - 4:00 PM
Course Includes:
  • Time Entry Batches (Process Steps)
  • Sheet View
  • Card View
  • Adding Transactions
  • Reviewing Errors/DRMs
2 hours  $75
BACK OFFICE 102: Payroll & Paycheck Corrections
Thursday, 10:00 AM - 12:00 PM
New User Prerequisite: 
BACK OFFICE 101
Course Includes:
  • Payroll Process Steps
  • Errors & Corrections
  • Other Payroll Run Types
2 hours  $75
BACK OFFICE 103: Invoice & Invoice Corrections, AR
Thursday, 1:00 PM - 2:00 PM
New User Prerequisite: 
BACK OFFICE 101
Course Includes:
  • Invoice Process Steps
  • Invoice Corrections
  • Accounts Receivable
1 hour  $75

SAVE when you purchase the complete Back Office Package!
Back Office Freshman Curriculum  $200
REPORTS & ADVANCED SEARCH 101
Thursday, 2:00 PM - 3:00 PM
Course Includes:
  • Reports vs. AQ's
    • Staffing Action Report vs. Staffing Action AQ
  • Comprehensive AQ's
  • Front Office Reports & AQ's:
    • Active Assignment
    • Accrued Hours Report & AQ
    • Revenue Opportunity AQ
    • Follow Up Report
  • Back Office Reports/AQs
    • Check Register & Invoice Register
    • Processed Transaction AQ
    • AR Aging
    • Gross Profit
1 hour  $50

WC & UNEMPLOYMENT 101
Thursday, 3:00 PM - 3:30 PM
.5 hours  $50
Register

ADMIN 101
Friday, 10:00 AM - 2:00 PM
Course Includes:
  • Weekly Process
  • ACH
  • Admin tools
4 hours  $150

PORTALS 101
Friday, 2:00 PM - 4:00 PM
Course Includes:
  • Applicant, Employee & Customer Portals
  • Admin Portal
2 hours  $50
SAVE more when you purchase all courses!
Entire Freshman Curriculum $600