TIP OF THE WEEK



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February 22, 2016

Simple. Smart. Secure.
With the rapid! PayCard�, you can reduce costs, improve efficiency and create a great new employee benefit.

It is an exciting financial resource for employees who do not have traditional banking relationships. The PayCard delivers cardholders greater convenience, added security and exceptional value.

To find out more about using rapid! PayCard� with your Aviont software, contact your Client Manager.

Find more information about Rapid! Paycard here:  http://rapidpaycard.com

Aviont Client Connection Countdown
Save the Date
August 2-4, 2016
Minneapolis Marriot City Center
motionmailapp.com
It is Business Critical for the Aviont� Support Team
Our support team will be having a "Dark Day" on Friday, February 26th.
 
What does this mean?
As you may know, we are working through our busiest season with year-end and ACA filings. Our priority has been to assist our clients with getting Year- End filings completed as each have a deadline. This has caused an increase in our backlog and in an attempt to work down our open support items, we will be pulling additional resources to assist with answering your phone calls so support can stay focused with limited interruption in an effort to address outstanding items in the queue. 
 
Overall, when working with support we do need your help. If/when something is business critical in addition to logging a ticket through the support center, please call our support line and speak with an agent. In business critical situations, they can help you log the ticket as well if you'd prefer just the call. 
 
If/when something is not business critical, please leverage the support center. This visibility and tracking is important to the success of the support team. We want to hold ourselves accountable, and the tracking is key. As part of this process, please leverage your Client Manager to help us understand your priorities. They are your voice within Aviont� so if you're not seeing results please loop them in so they can leverage the teams accordingly on your behalf. 

Thank you in advance for holding any non-business critical items Friday. Our support team will resume regular business operations beginning Monday, February 29th. Our team is working aggressively to get our backlog reduced and ensure that all open items have received proper attention. 
 
We very much appreciate your continued business and partnership. Please let me know if you have any questions or concerns.
 
Our support team will resume regular business operations beginning Monday, February 29th.
Aviont Bootcamp
Do you need additional training for your team?  
Do you have new hires that need training on Aviont�? We offer a monthly Aviont� Training Bootcamp; the training is usually held the second week of each month. 

The sessions will cover basic Aviont functionality, getting your employees better prepared for their day to day responsibilities. Contact your Client Manager for details!

Bootcamp Pricing per Aviont Client:
Front Office: $650
Back Office: $500
Admin Tools: $350
Full Portals: $200

Sign Up for Bootcamp! Classes are available September 2015 thru March, 2016.
Classes usually begin the 2nd Wednesday of each month, click the link for exact dates.

Front Office - 9:00am - 4:00pm CST(10:00am EST/7:00am PST)
Back Office - 9:00am - 3:00pm CST (10:00am EST/7:00am PST)
Admin Tools - 9:00am - 1:00pm CST (10:00am EST/7:00am PST)
Portals - 1:30pm - 3:30pm CST (2:30pm EST/11:30am PST)
Register Now
Candidate Management Tools
This free webinar, suited to advanced users of Aviont�, will discuss the ins and outs of the Aviont� candidate management tools and best practices.
This webinar is offered on: 
Tuesday, February 9, 2016 - 11:00am CST 
(12:00pm EST/9:00am PST)
Thursday, March 10, 2016 - 2:00pm CST 
(3:00pm EST/12:00pm PST)
Grouping in Advanced Search
This is a webinar designed for advanced users. If you are already comfortable with Aviont� Advanced Search and are ready to take it to the next level; this free webinar is for you!
This webinar is offered on: 
Thursday, February 11, 2016 - 11:30am CST 
(12:30pm EST/9:30am PST) 
Friday, March 11, 2016 - 1:30pm CST
(2:30pm EST/11:30am PST)
General Ledger
As a Back Office user, do you know all there is to know about the General Ledger? What is pulled into the General Ledger and from where? Does this sound exciting to you? If so, this is a webinar you'll want to attend!
This webinar is offered on: 
Thursday, February 18, 2016 - 11:00am CST 
(12:00pm EST/9:00am PST)
Thursday, March 17, 2016 - 11:00am CST
(12:00pm EST/9:00am PST)
Direct Hire Process
Do you place direct hire orders, or handle direct hire billing? This webinar will cover best practices. This is an advanced topic and is intended for users who are already familiar with Aviont�.
This webinar is offered on: 
Monday, February 29, 2016 - 1:00pm CST 
(2:00pm EST/11:00am PST) 
Friday, March 21, 2016 - 2:00pm CST
(3:00pm EST/12:00pm PST)
Standard Report of the Week
Employee Deduction/Contribution AQ
The Employee Deduction/Contribution AQ provides the detail of deductions and contributions for each employee

Parameters
Branch, Start Date, End Date, Deduction/Contribution Name, Date Type (Check Date, Date Entered, Start Date, None)

Results Fields
Employee Branch, Employee Status, Employee ID, Name, Deduction/Contribution Name, Amount, Is Fixed Amount?, Is Levy?, Is Per Hour?, Percent of Gross, Percent of Net, Agency Name, Agency Reference Number, Deduction DI Percent, Start Date, End Date, Pay Period Limit, Monthly Limit, Yearly Limit, Lifetime Limit, Deduction Amount MTD, Deduction Amount YTD, Deduction Amount LTD, Note, Frequency, Deduction/Contribution Supplier, Flag During Payroll?, Entered By, Date Entered, Last Check Date

Mapping:
Employee > Payroll > Contribution, Employee > Payroll > Deduction

Who should use this report?
Front and Back Office personnel

Why is this report so awesome?
The Employee Deduction/Contribution AQ gives a great detailed summary of employee deductions and contributions with exact amounts and balances. This report can be a great resource when checking employees' payroll deductions and for employer contribution reporting. Like with all of our advanced queries, you can simply get rid of any of the data columns that you do not want to include in your final report, and export it to Excel for further formatting and manipulation.

List of Standard Reports and AQs
Detailed lists of all Aviont� Standard Reports and Standard AQs are now in the Knowledge Base! Want to know which report will work best for your needs? Search the pages for a parameter or field to help you limit your choices. Our standard catalog is continuously growing to better suit your business and your data requirements, so be sure to check back on a regular basis to see what's new in reports.

Tip of the Week
Rapid! Paycard Export/Import 
One of the Select Feed options available in the Export/Import tab is Rapid! Paycard - an electronic payroll disbursement solution. The Rapid! Pay Card export enables Aviont� to identify, and pull information (account name, routing number, account number,etc.) from, a Rapid! Paycard-using employee's bank account that has not already been sent on this export. This information is sent to Rapid Pay.
Customers must have an agreement with Rapid! Paycard for this process to function.
Notes
  • Account Type = Pay Card
The process will only pull if the Routing and Account numbers start from either of these sets:
  • Routing Number = 031101169 and Account Number LIKE 933%
  • Routing Number = 124085244 and Account Number LIKE 353%

Run the Rapid Pay Card Export

  1. Navigate to Main Menu > Back Office > Weekly Process > Import/Export tab
  2. Select Rapid Pay Card Export from the Select Feed drop-down menu.
  3. Click a supplier from the Enter Parameter grid.
  4. Click the Browse button to choose the location.
  5. Click the Process File button.
The information from the employee's bank account will now be sent to Rapid! Paycard.

Avionte | 1270 Eagan Industrial Road | #150 | Eagan | MN | 55121