TIP OF THE WEEK


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January 18, 2016
This past December we were proud to partner with the local radio station KS95, sponsoring their KS95 for Kids Radiothon. The Radiothon supports  Gillette Children's Specialty Healthcare and Children's Cancer Research Fund.
We also worked with local radio station KDWB's Christmas Wish program for the third year. Avionté purchased $5,000 worth of Cub Foods gift cards which KDWB gave to local families in need during the Holiday season.
Looking back on 2015:
In 2015, Avionté employees spent 700 hours of their time volunteering through the Avionté Hope Day program. The Avionté Hope Foundation partnered with over 10 additional nonprofits and organizations and donated more than $60,000 to local charities and nonprofits.
More stories can be found on the 
New Weekly Feature!!!
Are you ready for this?
We are adding a new weekly feature to the Avionté Tip of the Week! Melissa, our new Reports Analyst, has offered to provide a Standard Report of the Week. This will include details about a selected standard report/AQ, as well as who should use it and why. All standard reports/AQs are available in your Avionté software. You might just find that you no longer need that custom report. Thanks Melissa! 
Standard Report of the Week
Employee Tax Info AQ
The Standard Employee Tax Info AQ lists detailed tax information for all employees.

Parameters
Branch (Employee), Employee Status

Results Fields
Employee Branch, Employee ID, Employee Name, Employee Status, On Assignment?, Tax Type, Tax Name, Active?, Tax Filing Status, Exemption, Dependent, Additional WH, Is Tax Exempt?, Fixed Percentage, Exemption Amount, Last Check Date

Logic
Most information in this report is pulled from Employee > Payroll > Tax

Who would use this report?
Back Office personnel

Why is this report so awesome?
This report breaks down the amounts of each tax that each employee is withholding and it even shows tax exempt employees. It is a great report to run if you need detailed employee tax information and/or filing statuses. Also, as an advanced query, the data from this report can be exported to Excel for further formatting and manipulation.
Avionté Bootcamp
Do you need additional training for your team?  
Do you have new hires that need training on Avionté? We offer a monthly Avionté Training Bootcamp; the training is usually held the second week of each month. 

The sessions will cover basic Avionté functionality, getting your employees better prepared for their day to day responsibilities. Contact your Client Manager for details!

Bootcamp Pricing per Avionté Client:
Front Office: $650
Back Office: $500
Admin Tools: $350
Full Portals: $200

Sign Up for Bootcamp! Classes are available September 2015 thru March, 2016.
Classes usually begin the 2nd Wednesday of each month, click the link for exact dates.
ACA Resources
Extension Notice 2016-4 was published December 29, 2015.

The ACA Set-Up and Readiness Webinar which was presented on November 19th is available for your review. Also, watch for the FAQ list from the December 17th ACA EOY Reporting Open Forum. If you are in need of additional training, please create a Support Center ticket.

Click to view the ACA Avionté Process Guide.
Tip of the Week
End of Year Processing
Don't let ACA errors stop you from processing your W-2s and/or 940s/941s!

Both W-2 and ACA processing utilize the Greenshades section of Weekly Process. It is important to know that when the Greenshades Feed & XML are generated the system runs an error check for both W-2 and ACA reporting/filing. It is also important to know that W-2 and/or 940/941 processing may be handled independently of 1094/1095 processing.

If you are attempting to process your 1094/1095 via Greenshades and are receiving ACA errors then you will need to correct those errors. Refer to the Setting Up ACA in Avionté  Power Point deck for assistance.

Generate Feed and XML
Greenshades is accessed through your normal Avionté core application login.
  1. From the Main tree, select Weekly Process.
  2. Click on the Generate Green Shade shortcut button. The Green Shades window will load.
  3. Choose the proper Company & Date Information.
  4. The selections are automatically made for you in the File Type section. They cannot be changed and therefore are grayed out.
  5. In the File Info section choose your designated folder to store the XML on your local machine. You are able to delete this folder once the quarter end process has been completed.
  6. From the shortcuts, select the Generate Feed & XML button. You will receive one of the two  messages listed below, proceed accordingly.
A. File Generated
When the feed and XML have been successfully generated, the File Generated message is loaded. This message informs you that your file has been generated and is ready to be sent to Greenshades to build all of the year end returns. The XML file has been sent to the location that you designated. 
  1. Click OK in the File Generated message.
  2. Select the Launch Green Shades shortcut and continue processing.
B. Error Generating Feed
If you have received errors and your feed and XML were not successfully generated, you will be asked if you would like to see the errors. 
  1. In the Error Generating Feed message select Yes and the Error tab will open. 
     
  2. You must make corrections to any errors that are NOT related to ACA.
  3. When only ACA errors remain, they can be bypassed. Return to the Details tab.
  4. Click the Generate XML shortcut button. The XML will generate.
  5. When the file has generated, select the Launch Green Shades shortcut from the Green Shades window and continue processing.