TIP OF THE WEEK


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January 4, 2016
Tell Your Story
It's been a fun year for us, and we hope the same for you! Is there a hilarious staffing moment of 2015, or something you learned that will help you conduct more successful business in 2016? We'd love to hear about it! Click here to let us know how your year went... and for your chance at an iTunes gift card! 
Best News of the Year!
IRS Extends Due Dates!
Start off the new year with some good news from the IRS! Notice 2016-4 was published December 29, 2015. Extended Due Dates

The ACA Set Up and Readiness Webinar which was presented on November 19th is available for your review. Also, watch for the updated Power Point deck and the FAQ list from the December 17th ACA End of Year Reporting Open Forum. If you are in need of additional training, please create a Support Center ticket.

Click to view the ACA Avionté Process Guide.
IRS Extends Due Dates
Previous IRS Due Date
New IRS Due Date
Form 1095C were due to individuals by February 1, 2016
March 31, 2016
Forms 1094C and 1095C were required to be filed with the IRS if filing on paper by February 29, 2016
May 31, 2016
Forms 1094C and 1095C were required to be filed with the IRS if filing electronically by March 31, 2016
June 30, 2016
Outsource your Employee W-2 and 1095C Forms
Avionté / Greenshades Integration
Year end is hard enough without the headache of distributing tax forms and reporting them to the government. Last year Greenshades helped thousands of companies create and distribute over one million W-2, 1099, 1095C and other tax forms. A direct integration with Avionté is available. If you are not integrated Greenshades can provide an excel template. 

Prices listed below are per form. The dates reflect the IRS extension and are based on when the forms are released to Greenshades to be printed and mailed. Contact Greenshades for assistance. 
888.255.3815

Greenshades and Avionté
Guide
This guide walks you through the year end process of using Greenshades with Avionté.

Reports Quick Reference Sheet
This is a quick reference sheet detailing the reports necessary to complete your year end process with Greenshades and Avionté.

Avionté Support Center Knowledge Base
Search the Knowledge Base for more details.


Non-ACA Forms - YE 2015
ACA Forms - YE 2015
Provided to Greenshades 2016
Per Form
Provided to Greenshades 2016
Per Form
Jan 1 - Jan 7
$0.71
Jan 1 - Jan 7
$0.71
Jan 8 - Jan 14
$0.86
Jan 8 - Jan 14
$0.86
Jan 15 - Jan 19
$1.06
Jan 15 - Jan 19
$1.06
Jan 20 - Jan 22
$1.24
Jan 20 - Jan 22
$1.24
Jan 23 - Jan 26
$1.51
Jan 23 - Jan 26
$1.51
After Jan 26
$1.76
Jan 27 - Feb 29
$1.76
 
 
Mar 1 - Mar 18
$2.01
 
 
Mar 19 - Mar 25
$2.26
 
 
After Mar 25
$2.51
Avionté Bootcamp
Do you need additional training for your team?  
Do you have new hires that need training on Avionté? We offer a monthly Avionté Training Bootcamp; the training is usually held the second week of each month. 

The sessions will cover basic Avionté functionality, getting your employees better prepared for their day to day responsibilities. Contact your Client Manager for details!

Bootcamp Pricing per Avionté Client:
Front Office: $650
Back Office: $500
Admin Tools: $350
Full Portals: $200

Sign Up for Bootcamp! Classes are available September 2015 thru March, 2016.
Classes usually begin the 2nd Wednesday of each month, click the link for exact dates.
Year End Checklist
Year End Checklist 
Plan ahead and avoid some of the challenges that come with year end.

SUI Rates
Review and update your SUI rates and start/end dates.
 
Sales Tax
Review and update or add Sales Tax rates. Verify your start/end dates.
 
Worker's Compensation
Review and update WC Rates and start/end dates.
 
Minimum Wage
Review and update Minimum Wage rates.

Dating checks during the holidays
The next two weeks are holiday weeks ending on Friday. How do you plan to date your payroll checks - Thursday or Friday?

Some things to consider:
  • If you date your checks on Friday, December 25th and January 1st, employees may not receive funds until the following Monday. However, using Friday will give you 52 pay periods in 2015 and 52 pay periods in 2016.
  • If you date your checks on the previous Thursday, December 24th and December 31st, then all of the wages will be included in 2015, giving you 53 pay periods in 2015 and only 51 pay periods in 2016.
  • All deductions will be affected by your decision.
  • Review your Health Plan - some health plans may be dependent on the number of pay periods there are in a given year. 
Search the Avionté Knowledge Base or create a Support Center ticket if you need assistance with any of the listed tasks.
Minimum Wage Increase
Is your state on the list?
Colorado's constitution requires the state's minimum wage to be adjusted for inflation on an annual basis. Accordingly, effective January 1, 2016, the state's minimum wage will increase from $8.23 per hour to $8.31 per hour. In addition to Colorado, minimum wage rates in the following states will be increasing with the new year: 
  • Alaska: $9.75 per hour
  • Arkansas: $8.00 per hour
  • California: $10.00 per hour
  • Connecticut: $9.60 per hour
  • Hawaii: $8.50 per hour
  • Massachusetts: $10.00 per hour
  • Michigan: $8.50 per hour
  • Nebraska: $9.00 per hour
  • New York: $9.00 (eff. 12/31/2015)
  • Rhode Island: $9.60 per hour
  • South Dakota: $8.55 per hour
  • Vermont: $9.60 per hour
  • West Virginia: $8.75 per hour
Tip of the Week
Change the minimum wage in Avionté
  1. Within the Avionté Core Application access Admin Tools.
  2. In the Admin Tools main window, select the Employer category from the left panel.
  3. Double-click the employer name in the right panel. This loads a list of available suppliers.
  4. Select the Locality/Country tab.
  5. Select a state from the Locality column. The details load in the bottom portion of the window. 
     
  6. Update the minimum wage for the selected state.
  7. Save your changes.