TIP OF THE WEEK


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December 28, 2015
Happy New Year!
It's been a fun year for us, and we hope the same for you! Is there a hilarious staffing moment of 2015, or something you learned that will help you conduct more successful business in 2016? 

We'd love to hear about it! Click here to let us know how your year went!
The Aviont� Office will be closed on New Year's Day, January 1, 2016
Affordable Care Act
The link to the ACA Set Up and Readiness Webinar which was presented in November is available here:

We have again included the Avionte Process Guide for your use.

Watch for the updated deck and the FAQ list. If you are in need of additional training, please create a Support Center ticket.
Aviont� Bootcamp
Need additional training for your team?  
Do you have new hires that you would like to receive training on Aviont�? We are excited to announce that we are now offering a monthly Aviont� Training Bootcamp; the training is held the second week of each month. 

The sessions will cover basic Aviont� functionality, getting your employees better prepared for their day to day responsibilities. Contact your Client Manager for details!

Bootcamp Pricing per Aviont� Client:
Front Office: $650
Back Office: $500
Admin Tools: $350
Full Portals: $200

Sign Up for Bootcamp! Classes are available September 2015 thru March, 2016.
Classes usually begin the 2nd Wednesday of each month, click the link for exact dates.
Outsource your Employee W-2 and 1095c Forms
Contact us by January 4th!
Year end is hard enough without the headache of distributing tax forms and reporting them to the government. Last year Greenshades helped thousands of companies create and distribute over one million W-2, 1099, 1095c and other tax forms. Use a direct integration with Aviont�. Not integrated? Greenshades can provide an excel template. Prices listed are per form. The dates are based on when the forms are released to Greenshades to be printed and mailed. Contact Greenshades for assistance.
888.255.3815

Add an additional $0.31 per form for postage.
Year End - It's Practically Here!
Is 2015 your first year end with Aviont�?
If 2015 is your first year end using Aviont�, take advantage of our free year end preparation training. 

Do you feel that you need assistance preparing for your first year end with Aviont�? If so, send a ticket to the Support Center asking to schedule an appointment with our tax team. This is a free service that our tax team offers for first time year end clients.

Even if your company has been through year end preparation training with Aviont� before, you can still schedule an appointment - However, there will be a fee for consultation or additional training. Contact the tax team for details.

Questions around ACA year end processes can be discussed in the ACA Year End Open Forum on Thursday, December 17th.

Greenshades & Aviont� Guide
This guide walks you through the year end process of using Greenshades with Aviont�.

Reports Quick Reference Sheet
This is a quick reference sheet detailing the reports necessary to complete your year end process with Greensahdes and Aviont�.

Aviont� Support Center Knowledge Base
Search the Knowledge Base for more details.
Year End Checklist
Year End Checklist 
Plan ahead and avoid some of the challenges that come with year end.

SUI Rates
Review and update your SUI rates and start/end dates.
 
Sales Tax
Review and update or add Sales Tax rates. Verify your start/end dates.
 
Worker's Compensation
Review and update WC Rates and start/end dates.
 
Minimum Wage
Review and update Minimum Wage rates.

Dating checks during the holidays
The next two weeks are holiday weeks ending on Friday. How do you plan to date your payroll checks - Thursday or Friday?

Some things to consider:
  • If you date your checks on Friday, December 25th and January 1st, employees may not receive funds until the following Monday. However, using Friday will give you 52 pay periods in 2015 and 52 pay periods in 2016.
  • If you date your checks on the previous Thursday, December 24th and December 31st, then all of the wages will be included in 2015, giving you 53 pay periods in 2015 and only 51 pay periods in 2016.
  • All deductions will be affected by your decision.
  • Review your Health Plan - some health plans may be dependent on the number of pay periods there are in a given year. 
Search the Aviont� Knowledge Base or create a Support Center ticket if you need assistance with any of the listed tasks.
Tip of the Week
Minimum Wages
Colorado's constitution requires the state's minimum wage to be adjusted for inflation on an annual basis. Accordingly, effective January 1, 2016, the state's minimum wage will increase from $8.23 per hour to $8.31 per hour. In addition to Colorado, minimum wage rates in the following states will be increasing with the new year:
  • Alaska: $9.75 per hour
  • Arkansas: $8.00 per hour
  • California: $10.00 per hour
  • Connecticut: $9.60 per hour
  • Hawaii: $8.50 per hour
  • Massachusetts: $10.00 per hour
  • Michigan: $8.50 per hour
  • Nebraska: $9.00 per hour
  • New York: $9.00 (eff. 12/31/2015)
  • Rhode Island: $9.60 per hour
  • South Dakota: $8.55 per hour
  • Vermont: $9.60 per hour
  • West Virginia: $8.75 per hour
Change the minimum wage in Aviont�
  1. Within the Aviont� Core Application access Admin Tools.
  2. In the Admin Tools main window, select the Employer category from the left panel.
  3. Double-click the employer name in the right panel. This loads a list of available suppliers.
  4. Select the Locality/Country tab.
  5. Select a state from the Locality column. The details load in the bottom portion of the window. 
     
  6. Update the minimum wage for the selected state.
  7. Save your changes.