Add a new transaction type with the System Name ACAAdminFee. The Transaction type can be given any name/description that you choose and will appear on the invoice, however the system name must be ACAAdminFee.

1. In the Admin Tool main window, select System in the left panel and double-click Transaction Type in the right panel.
   
2. Select the Detail tab within the displayed System Config Transaction Type window. 
   
3. Select the Add New button.
4. Add your transaction. Name the transaction appropriately as it will appear on the Invoice.
5. When setting up this transaction, we recommend setting it up as a Pass through deduction. To do this, select both the Is Adjustment and Is Transactional check boxes.
6. Select the Property tab. Here you can control whether the transaction is included in your GP.

• Some of the properties that need to be considered.
• GPCalculation, best practice = True
• IncludeInACAHours, best practice = True
• IncludeInOtherHours, best practice = False 
• In Admin tools, check that this transaction type is setup correctly for all Sales Tax and Discounts.

Setting up ACA Admin Fee Percent & Logic
Note: In the example below a percentage based admin fee is used. 

1. From the Admin Tools window, select Employer in the left panel.
2. Double-click System in the right panel.
3. Select the Detail tab.
4. Scroll to the bottom of the property list.
    
5. There will be 2 Properties available for including an ACA Admin Fee.

• ACA_Admin_Fee
• Enter actual percent value here. Example: 3%, 4.58% (The default is 0%)
• ACA_Admin_Fee_BasedOn
• Possible values: TotalBill or ACAHours. Defaulted to TotalBill
• When set to TotalBill, the System will use ACA_Admin_Fee% times Total Bill to calculate ACA Admin Fee. This will be on TotalBill regardless of paycode type.
• When set to ACAHours, System will use ACA_Admin_Fee% times Total hours that is setup with IncludeInACAHours = True to calculate ACA Admin Fee. This will need to be set up as a percentage, so if doing $0.25 per hour, you will use 25%.

When set up has been completed, this will show as a separate line item on invoices. This applies only to standard invoice styles. If you have a customized invoice, please contact Avionté to have this added. 

Note: To set this at the branch level, select the Branch tab and add the property ACA_Admin_Fee into the Property list. In the value select the percentage per the logic explained above. Branch properties will override supplier properties. If you do not set the property at the branch level the supplier properties will be used. 

Note: The Customer Extra will override both branch and supplier properties.