TIP OF THE WEEK



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OCTOBER 3, 2014
Specialty Team

The Specialty Team includes from left to right; Chad, Upgrades Specialist; Nick, Upgrades Specialist; Peggy, Documentation Specialist; Bart, Tax Specialist; Shawn, Special Projects Specialist; Jared, Implementation Support Specialist and Malik, Tax Specialist.

A Known Issue
A new weekly column
Invoice Rounding Issues Explained

There are a few reasons why your invoices might be a few cents off from their expected values. The most common reason is due to the rounding process that occurs within Aviont�. 

When you're calculating pay and bill amounts, 


 

Example

Daily time rounding:

 

Aviont� stores the entered pay, bill, and markup rates, but will round up any calculated number to two decimal places.

In the case where the pay/bill rate is $13.23 (example below) you will get different totals depending on when in the calculation the rounding was performed.

 

Day
RateHoursTotalRounded Daily
Monday$13.237.25$95.9175$95.92
Tuesday$13.237.25$95.9175$95.92
Wednesday$13.237.25$95.9175$95.92
Thursday$13.237.25$95.9175$95.92
Friday$13.237.25$95.9175$95.92
   36.25$479.5875$479.60

 

Calculated daily: $95.92 * 5 days = $479.60

Calculated weekly: $13.23 * 36.25 hours = $479.5875 

When rounded to two decimals, the payout for this week becomes $479.59.


This same process applies in other cases but usually doesn't cause differences of more than a few pennies. 

ACA Process Training - Part 2

Attend this FREE 2-Part Series!
Learn about the proper setup and on-going employee management, tracking and reporting during this second of two ACA process webinars.

We are offering four opportunities to attend part two of this series. Register by clicking one of the date/time links below:

Once registered you will receive a confirmation email that includes the information needed to join the Webinar.
Aviont Open Forum
Please join our best in class Consulting team at the Open Forum
The forum is a place you can come to ask questions and get real-time answers about specific Aviont� functionality, release information, best practices, workflow or anything else that comes to mind.

It is a free form discussion with real-time demonstration in the core application and web portals.


Once registered you will receive a confirmation email that includes the information needed to join the Webinar.
Tip of the Week
Do a fall clean-up of your portals!
Have you changed your portals lately? 

Double check and make sure they are showing exactly what you'd like them to:
  • If you remove questions from pre-screen or interview and don't want those screens to show, you'll also want to take those pages out of view on your applicant portal.
  • Run through a test of your applicant portal and refresh your options, move pages add or delete requirements to create a better user experience.
  • Make sure you are changing your Admin portal password from your default and update on a regular basis as added security measure. Make sure to let us know what it is, if you'd like us to help troubleshoot anything in your portal.
  • Use announcements on your Employee and Customer portals.
  • Introduce new features to employees or customers via announcements such as how to access pay or bill information or how to update information or message with you via the portal.