Member Update
June 1, 2016
CHANGE in MAPIR Availability for
2015 MU Medicaid Attestations
The MAPIR system update has been rescheduled!
The system will not be available for Medicaid MU attestations until
Tuesday, July 5th.
 
This delay leaves less than 30 days to complete 2015 attestations.
Trish will reschedule attestation meetings scheduled prior to the 5th.
It is imperative that KMAP logins are properly functioning and issues regarding supporting documentation resolved prior to your attestation session with Trish.
Refer to the Updated Timeline for Successful 2015 MU Attestation below to prepare.
 
Updated Timeline for
Successful 2015 Medicaid MU Attestation
Now - July 1
1. Verify your Medicaid EHR/MAPIR System user accounts.
  • Are they functional?
  • Do you know the current password?
2. Abort any 2015 Medicaid MU attestations already started.
 
3. Verify that each EP's registration is current in the CMS EHR Incentive Program system.
  • Check the ONC certification number, incentive payee mailing address, and contact person's email address.
  • If a mailing address and/or contact person's email address is incorrect, update the National Plan and Provider Enumeration System (NPPES). Much of the data within the EHR Incentive Program system comes from NPPES, so it's important to keep the information current.
    • After a few days, go back to the CMS EHR Incentive Program system to submit the registration and verify that the changed mailing address and/or contact person's email address has been updated.
  • Contact Trish if you have any questions about this process. 
4. Gather required documentation.
  • MU report for a 90 day reporting period in 2015.
    • Previously, the start date was entered into MAPIR and it automatically calculated the end date so the reporting period should be exactly 90 days (e.g. 10/03/2015-12/31/2015).
    • Confirm that your providers met all of the measures to which they are attesting.
  • CQM report for the same 90 day reporting period used for the previous step.
    • It may be possible to submit CQMs for the full year but post-update MAPIR functionality is not yet known.
  • Patient volume report for 90 days prior to the start of the reporting.
    • Only one method - group volume including all providers (even if they are not attesting under the Medicaid EHR Incentive Program) or individual volume - can be used during a reporting year.
      • If you use group volume, all providers must be attested for the reporting year using the same group volume whether the attestation is for adopt/implement/upgrade (A/I/U) or MU.
      • If you use individual volume, all providers must be attested using their individual patient volume.
    • Include Medicaid (including CHIP) and needy encounters such as sliding fee and uncompensated care as well as total encounter.             
    • If your providers have out-of-state Medicaid encounters, in-state and out-of-state volume may need to be separated.
    • Verify that your providers have at least a 30% volume of Medicaid and need patients during the 90 day patient volume period.
    • We recommend uploading the detailed patient volume report indicating the encounter identifier, encounter date, etc. with the attestation so that KDHE may use it to compare to their records; patient specific data such as names and dates of birth can be removed.
  • Email documentation to Trish for her review. Be sure to use secure email for any documents containing patient-specific information!
July 5 - 31
5. Submit your 2015 Medicaid MU attestations. Early attestation is Highly Recommended!
 
All 2015 Medicaid A/I/U and MU attestations
must be submitted by 11:59 p.m. on July 31st!
Contact the HCCN Grant Project Team
Contact Terri to request access to the Connections Resource Site, to request access to Virtual Lecture Hall, or to share information for a future Member Update.

Contact Trish for MU, HIPAA, or HIT assistance.
Feel free to contact any member of the KAMU HCCN Grant Project Team below for assistance with project activities.
Terri Kennedytkennedy@kspca.org785-233-8483
Susan Woodswood@kspca.org785-233-8483
Trish Harknesstharkness@kspca.org620-874-8034
Health Center Connections is a health center controlled network organized and supported by KAMU. Current funding for Connections is through Health Resources and Services Administration (HRSA) HCCN Funding Opportunity HRSA-13-237.