Member Update
May 2, 2016
2015 & 2016 Medicaid A/I/U Attestations can now be submitted through MAPIR!
 
Unfortunately, the system won't be ready for 2015 Medicaid MU attestations until late May or early June.
Refer to the following timeline for recommendations from Trish Harkness on preparing for successful submission.
Timeline for
Successful 2015 Medicaid MU Attestation
Now
1. Email Trish (tharkness@kspca.org) to schedule a time with her to assist you with attestation submissions.

May - Early June
2. Verify your Medicaid EHR/MAPIR System user accounts.
  • Are they functional?
  • Do you know the current password?
3. Verify that each EP's registration is current in the CMS EHR Incentive Program system.
  • Check the ONC certification number, incentive payee mailing address, and contact person's email address.
  • If a mailing address and/or contact person's email address is incorrect, update the National Plan and Provider Enumeration System (NPPES). Much of the data within the EHR Incentive Program system comes from NPPES, so it's important to keep the information current.
    • After a few days, go back to the CMS EHR Incentive Program system to submit the registration and verify that the changed mailing address and/or contact person's email address has been updated.
  • Contact Trish if you have any questions about this process. 
4. Gather required documentation.
  • MU report for a 90 day reporting period in 2015.
    • Previously, the start date was entered into MAPIR and it automatically calculated the end date so the reporting period should be exactly 90 days (e.g. 10/03/2015-12/31/2015).
    • Confirm that your providers met all of the measures to which they are attesting.
  • CQM report for the same 90 day reporting period used for the previous step.
    • It may be possible to submit CQMs for the full year but post-update MAPIR functionality is not yet known.
  • Patient volume report for 90 days prior to the start of the reporting.
    • Only one method - group volume including all providers (even if they are not attesting under the Medicaid EHR Incentive Program) or individual volume - can be used during a reporting year.
      • If you use group volume, all providers must be attested for the reporting year using the same group volume whether the attestation is for adopt/implement/upgrade (A/I/U) or MU.
      • If you use individual volume, all providers must be attested using their individual patient volume.
    • Include Medicaid (including CHIP) and needy encounters such as sliding fee and uncompensated care as well as total encounter.             
    • If your providers have out-of-state Medicaid encounters, in-state and out-of-state volume may need to be separated.
    • Verify that your providers have at least a 30% volume of Medicaid and need patients during the 90 day patient volume period.
    • We recommend uploading the detailed patient volume report indicating the encounter identifier, encounter date, etc. with the attestation so that KDHE may use it to compare to their records; patient specific data such as names and dates of birth can be removed.
  • Email documentation to Trish for her review. Be sure to use secure email for any documents containing patient-specific information!
Late May - Early June
5. KDHE will send a notification when the system is available. We will forward availability news on to you.

Mid - Late June
6. Submit your 2015 Medicaid MU attestations. Early attestation is Highly Recommended!
 
All 2015 Medicaid A/I/U and MU attestations
must be submitted by 11:59 p.m. on July 31st!
 
Click HERE to download this timeline in Microsoft Word format from the KAMU HCCN resource site.
Building Your "Book of Evidence"
Building a Book of Evidence containing information required to substantiate your attestations will facilitate quick response to Meaningful Use audit requests. We highly recommend that you store the following items in your Book of Evidence.
  • Hard copies (electronic and/or paper) of all MU and CQM reports; you may not be unable to generate exactly the same report in the future if selected for a post-payment audit.
  • Security Risk Analysis results and a current Remediation Plan.
  • Documentation that clinical decision support (CDS) rules and drug-drug/drug-allergy interactions were enabled during the reporting period.
    • For MU Stage 1, one CDS rule plus the drug-drug/drug-allergy interactions must be enabled for the entire reporting period.
    • For MU Stage 2, five CDS rules plus the drug-drug/drug-allergy interactions must be enabled for the entire reporting period.
    • Possible forms of documentation include but may not be limited to:
      1. An audit log from your EHR.
      2. A report or letter from your vendor.
      3. More than one screenshot of the enabled functionalities taken during the reporting period. Make sure the date and time is visible in the lower right corner of the screenshot.
  • Documentation of public health reporting status (immunizations, syndromic surveillance and/or specialized registries).
    • Possible forms of documentation include, but may not be limited to:
      1. Letter or certificate from KDHE and/or KHIN.
      2. Batch logs during the reporting period.

Contact Trish if you have questions or need clarification. 

 

Click HERE to download a copy of this list from the KAMU HCCN resource site.

Contact the HCCN Grant Project Team
Contact Terri to request access to the Connections Resource Site, to request access to Virtual Lecture Hall, or to share information for a future Member Update.

Contact Trish for MU, HIPAA, or HIT assistance.
Feel free to contact any member of the KAMU HCCN Grant Project Team below for assistance with project activities.
Terri Kennedytkennedy@kspca.org785-233-8483
Susan Woodswood@kspca.org785-233-8483
Trish Harknesstharkness@kspca.org620-874-8034
Health Center Connections is a health center controlled network organized and supported by KAMU. Current funding for Connections is through Health Resources and Services Administration (HRSA) HCCN Funding Opportunity HRSA-13-237.