Submitted by: Doug Klippel

The May meeting of the Deercreek Board of Directors was held on May 30, 2013.   Attending the meeting were Board Members Doug Klippel, Danny Becton, Bill Beitz, Nick Simonic, Margie Blake, Aaron West, Doug Matthews, and Chris Phillips. Vice-President Doug Klippel chaired the meeting, in the absence of HOA President George Partin.

After hearing from concerned residents living on Bay Tree Lane, whose street was flooded due to recent rainstorms (more details of which can be found in the "Common Property" summary below), the meeting was officially called to order at 7:20 PM. The Board accepted the April 2013 Minutes, and then reviewed the Property Manager's Report as submitted by May Management. There were no properties referred to Covenants Enforcement for review in May. A brief discussion of ongoing repair items, as well as a status check on other existing projects, was also included as part of the Property Manager's report.

The Board then briefly discussed an incident involving the gate on McLaurin Road (near the tennis courts), where a resident's vehicle drove through the gate, causing extensive damage. The Board heard from the father of the driver of the vehicle, who apologized for the incident and offered to pay restitution for the repairs. A temporary gate has been installed until the gate repairs can be finished.

Danny Becton then presented the Finance Committee Report.   The Association's cash position has improved in recent months. The Board approved the allocation of funds to the Capital Reserve Account, to make up for previous shortfalls in this account. A general discussion about the role of the Reserve Fund, and the assets contained in this fund then ensued.  

Aaron West then presented the Access Control Committee Report. The new Dwelling Live system for gate access is working well, with our Allegiance Security Officers continuing to discover new system features.   There was a brief discussion of the difficulties being experienced when residents wish to change their gate PIN code, as well as a discussion of proposed bar code charges from Dwelling Live. The Access Control Committee will continue to investigate these issues, and will keep the Board updated.

Nick Simonic then presented the Architectural Review Committee Report, which included the approval of two exterior color changes, the approval of a trampoline request, and the denial of a request for a motor court gate.

Doug Matthews then presented the Covenants Enforcement Committee Report, which included three resident appeals, two of which were denied by the Committee.

 Chris Phillips then presented the Common Property Report. As mentioned above, there was an initial in-depth discussion of the recent flooding on Bay Tree Lane before the Board Meeting was officially called to order. With recent heavy rainstorms, extensive flooding was reported. Upon investigation, a plugged culvert pipe was to blame for the flooding. A brief discussion on the emergency repairs that were conducted then ensued; the Common Property Committee will be developing an ongoing maintenance plan to help avoid future flooding.

Margie Blake then presented the Communications Committee Report. The Board approved a policy around recognizing major holidays on the electronic sign at the Deercreek entrance. The Board also recommended that no more than three (3) messages be displayed at any one time, so as to ensure residents have a chance to read each message while entering our community.

Danny Becton then presented a brief CPAC report. There is a new Jacksonville Sheriff Office Chief for our patrol area (Mike Jackson). In addition, it is expected that the addition of the extra left turn lane into Deercreek (from Southside Blvd. south) will occur sometime in 2014-15.

Under Old Business, there was a brief discussion of the 64-gallon trash receptacles that will be issued to Deercreek residents by Waste Pro later in the year (these will replace the existing trash cans, and are designed to be loaded on trash trucks automatically).

The Board Meeting was adjourned at 8:47 PM. The June Board Meeting will be on Thursday, June 27 @ 7 PM at the Deercreek Clubhouse.

DEERCREEK WOMEN'S ALLIANCE

 Submitted by Natalie Jackson

Thank You Deercreek for a Successful Diaper Drive!

A picture is worth a thousand words. This picture shows Mary Stelbrink's garage as she prepares to drive diapers from the DWA Diaper Drive to Wolfsons Children's Hospital where they will be available to anyone who needs them. The kindness and generosity of the Deercreek community are very much appreciated by Wolfons Children's Hospital.  

DWA Spotlight on Charity:

Bag Ladies  

Submitted by Jan Malick

This month we are featuring the "Bag Ladies."  It was started by a group of women at Lakewood Presbyterian Church in Jacksonville.  It began when a church member's daughter found herself at the Hubbard House, Jacksonville's domestic abuse shelter.  While there with her two young children, she saw a need for basic essentials such as towels and toiletries.  Her mother, with a group of other church ladies, including DWA past president, Debbie Wallace, began the "Bag Ladies."   Every month they gather at the church to sew colorful tote bags, and then fill them with towels, donated toiletries, books, flashlights, a beanie baby, and a home made pillow.  Their goal is 45 a month. To date they have donated over 3000 bags to Hubbard House.  Other churches and organizations have heard of their mission, and have started forming their own groups of "Bag Ladies." This will be the second year we have supported this wonderful local charity. For more information, contact Jan Malick at JanMalick2@gmail.com .

SAVE THE DATES: DWA

     Tailgate Party    Saturday, August 3
     Fashion Show    Thursday, November 14  

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