Summer is here, and along with it comes what is for some employers an annual tradition: the company picnic.
For many employers, the company picnic is something long past left in better times. Yet, for those few, those happy few who still host a company picnic, this is an exciting time of year.
When else can employees showcase their sometimes below average athletic skills freely in front of colleagues from whom they've long fought to earn respect? Do you remember going to a company picnic as a youth with your family? Company picnics can be a great opportunity to boost morale, especially in lean times.
They allow employees the chance to commiserate about the weather while actually being outside in the weather they're commiserating about. Unfortunately, some companies still fall victim to the "situations" that can result from combining coworkers, heat, sporting events, and (if you truly like to live dangerously) alcohol.
Here are some common sense tips to prevent that awkward morning-after call to the employment attorney or the liability insurance company.
*Don't force or "highly encourage" employees to attend or participate in events.
Guess it's hard to believe but some employees don't like being "forced" to spend time with coworkers when they're not being paid to do so.
*Don't serve alcohol.
As with holiday parties, alcohol can (and often does) lead to unwelcome actions or comments which can lead to allegations of harassment.
*Hold the event off premises.
This may be more expensive but it also reduces company liability because employees or their family members won't accidentally hurt themselves on some part of your property.
*Review your company policies and act accordingly.
Just as with holiday parties, picnics are a work-sponsored event.Remind employees, especially supervisors, that you expect them to conduct themselves in accordance with company policies should they choose to attend. Be prepared to investigate claims of harassment or other inappropriate behavior in accordance with your company's policies, and discipline employees accordingly.
This is far from a complete list of tips. Some other common sense tips to keep in mind would be to be aware of the lyrics of your music selection, consider religious and dietary needs when choosing what food to serve. Closely pay attention to the weather forecast, and be sure that everyone stays hydrated,(have plenty of (non-alcoholic) fluids available for employees and their families if it is a hot day).
Just remember, as with holiday parties, common sense can help reduce legal exposure and increase enjoyment at all types of company picnics.
