During the Saturday night meeting, we detailed the process that was to lead to the election of the provisional board, on Sunday: canvassing among their peers, preparation of speeches, seeking help and ideas to formulate a compelling vision, etc.
When the secret ballots were cast, on Sunday morning, there was an air of high expectation among the group. But the surprising element was the clear victory of each officer, starting with the president's title, down to the board member. Every single one of those 7 persons won by a clear majority - often by a 3-to-1 margin. They had stayed up late into the night and small groups went from one room to the next, in a lobbying frenzy. Quite a sight and sound event, for sure.
That alone is convincing proof that they take their co-operative very seriously and have judiciously selected their leaders. The president, by the way, has already spoken about holding the first board meeting.
I think the first element for an incoming president to master is the first agenda, the debates/dialogues, calls for motions when sufficient discussion has occurred. If he/she fails, or takes too long to master the mechanics of democratic meetings, things can start to go wrong - so this will be key.
The other officer whose role is key at the first meeting is the secretary's. We have organized for good examples of minutes to be shown to him and we will find a couple of hardcover A4 notebooks for him. They are making history - their own, from now on. At every coop, they stared at photos of the founding board and of visitors being welcomed to the coops.
I will also mention that we will need stationary for the board: binders for every director, notebooks, pens, loose leaf paper, as well as an offer of phone cards for the board members. It's only fair to help them along this line.
Offering their free time is one thing, but expecting them to make out-of-pocket expenses on an ongoing basis is another thing. We will also consider to determine a monthly amount for traveling expenses in their business territory.
I'm also going to draft a report of the week-long tour with the ideas that the exchanges with the presidents and the managing directors have spawned.
They're starting to write their own history. And they have a sense of that already.
Enjoy your day.
Romeo
