Logo blue background
DYNAMICS GP NEWSLETTER
JUNE 2016
In This Issue
Great Features Coming in GP 2016
Record Wasted and Voided AP Checks
Time Matrix Time Clock
Add Vendor and Customer Information to GL Transaction Smartlist
MORE GREAT NEW FEATURES  IN DYNAMICS GP 2016
         
Microsoft Dynamics GP 2016 is available now, and there are so many great new features that it's hard to pick our favorites. You will be hearing more in future months about how an upgrade to the latest version will benefit your company.
 
Here are just a few of the new enhancements:
  • Ability to scan multiple pages:  the Document Attachment scan function now scans more than one page at a time if you use a document feeder.
  • Payables check batches can be paid with a credit card: the payment will create an invoice for the credit card vendor and a remittance will print a list of invoices paid with the credit card.
  • Inactive pay codes lookup option: the new option allows users to exclude inactive pay codes in lookup windows throughout payroll.
Read What's New in Microsoft Dynamics GP 2016 for a complete list of the great new features. Please contact us for Dynamics GP 2016 hardware requirements and to schedule your upgrade.

 
MISSED ANY NEWSLETTERS?
Click here to access archived newsletters.
HOW TO RECORD VOIDED, WASTED OR UNUSED CHECKS
This is a little tip (from the Dynamics Confessor) for anyone who wants to keep track of all of their check numbers and to account for 'voided' checks. By 'voided' I mean checks that were not actually used in a transaction, they were wasted. Like when someone prints a report on your check stock.
The method I use to record 'wasted checks' is very simple, here it is:
  1. Go into Bank Transaction Entry and fill in everything except the amount. No need to deal with the distribution accounts, leave everything zero. I usually put 'wasted check' or something to that effect in the description field. It's nice to have something show up on reports.
  2. Post the check; boom, you're done.
                   

  
Business Computers Software, Inc. is the developer of
The Time Matrix Time Clock for Microsoft Dynamics GP.
Time Matrix is a Windows based front end for GP Payroll,
Human Resource, Project Accounting, Manufacturing and
more. It accesses the data straight from the GP company
database without having to do imports/exports.

Time Matrix Time Clock (Includes 3 Components Below)
Administrators Navigator under GP
This tool allows real time access to employees' hours in the logbook. Windows, reports and utilities are available to see all employees that are clocked in, how many hours a department has for the pay period, and even all time that has not been approved by the supervisors.
Time Matrix Stand Alone Time Clock
This easy to use desktop application allows employees to
clock in and out, change department, position and pay
code, view time in the logbook (weekly view and
monthly view).

Stand Alone Supervisor Time Logger
The Logger allows supervisors to keep an eye on their subordinates' hours real time and add, edit and approve the time
before the payroll manager runs reports.

Add Ons:
Web Time Clock; Email Alerts; Phone Time Clock

Click here for the Time Clock Fact Sheet, and contact Dwight Boudreaux for more information.
ADD VENDOR OR CUSTOMER INFO TO A SMARTLIST FAVORITE

It's easy to modify an existing smartlist to include vendor and customer ID's and names to the GL transaction smartlist.

Follow these steps:
  1. Open Smartlist.
  2. Click on Account Transactions.
  3. Click on Columns.
  4. Click ADD.
  5. Scroll to "Originating Master ID".
  6. Hold down CTRL and select "Originating Master ID" and "Originating Master Name".
  7. Click OK>OK.
  8. Save by clicking FAVORITES. Enter a name and click ADD.