District Office and Charter Schools,
 
Please forward this message to your school-level advisors and stakeholders.
 
If you are having difficulty viewing this message, you can view it here as a web page.
Week 2: Roster Checks
We are in the last few days of our drop/add period.  Schools should check their rosters over the next several days to determine that they have the right students enrolled in the proper courses.  Schools should also make their final drops to include dropping waitlisted students who do not need the course.
Enrollment Reports
 
Follow this link you see how to access your enrollment report.  If you have students enrolled in both block and yearlong courses, you will need to run the Spring 2013 block report AND the Academic Year 2012-2013 report.
 
The enrollment report will show both your enrolled and waitlisted students.  Scroll to the far right of the Excel spreadsheet to view the "Status" column.  The Status column will indicate if a student is enrolled or waitlisted.
 
Check for double enrollments.  This typically happens when a school accidentally registers a student for both the block and yearlong versions of the same course. Drop the student from one of the two courses if you have double enrolled them.  Check with the student to see which class that he or she is working in before making the drop.

This link shows how to drop students.
Monitor Waitlisted Students

Check your waitlisted students on the enrollment report.  If you have already made alternative arrangements for a waitlisted student or if the student no longer needs the course, go ahead and drop the student.  If a seat becomes available by Day 10 (Feb. 4), the student could be enrolled.  Remember that any student on the roster after Day 10 will be counted in the district's allotment totals.

If the student needs the course, leave him or her on the waitlist.  We will make every effort to get the student enrolled, but we can't guarantee a seat for every waitlisted student.  
Admin Drop Report
 
NCVPS administratively drops students who do not log in by Day 7 of the course.  The Admin Drop Report gives school advisors an opportunity to see the students who are marked for administrative drops.  To remove a student from the admin drop list and remain enrolled in the course, ELAs must contact the student's teacher.

The Admin Drop report will be posted in the registration system on Thursday, Jan. 31.  The report will show your entire roster of enrolled students.  Students who are marked for an admin dropped and will be dropped by NCVPS on Friday, Feb. 1 at 4pm.

Fields on the Admin Drop Report:

1. "Drop ?"  This field will show either "ADMIN DROP" or "DO NOT DROP."  

2. "Comments"  Instructors will use this field to give additional information on students.

Removing Students from the Admin Drop List

If a school wishes to remove a student from the admin drop list and keep the student enrolled in the course, ELAs must contact the student's teacher by 4pm on Friday, Feb. 1.
After Day 10

Students enrolled after Day 10 (Feb. 4) will be counted in the district's allotment totals.

Credit recovery enrollments will still be open in the registration system after Day 10 for several weeks.

After Day 10, we will begin accepting transfer students. Transfer students must have seat time in front of a face-2-face instructor and must have a grade to transfer in with. NCVPS must also have an available seat. Transfers are not for new students to a course. Contact the Virtual Support Center for transfers.
At a Glance
Run your enrollment reports for both block and yearlong classes.

Confirm enrolled and waitlisted students on the reports.

Confirm right students are in proper courses.

Monitor waitlisted students.

View Admin Drop Report on Thursday, Jan. 31.

Contact teachers to remove students from Admin Drop Report by 4pm on Friday, Feb. 1.

Monday Feb. 4 is last day to add.
Week 2 Important Dates
Jan. 31 (Thursday): Admin Drop Report posted in the registration system.

Feb. 1 (Friday) Admin drop corrections due to teachers from ELAs by 4pm.

Feb. 4 (Monday) Last day to drop / add Students.
Quick Links