• Clergy and spouses will meet together on Friday at 10 am.
• New delegate orientation begins at 1:30 pm on Friday. 
• Business begins at 2 pm on Friday. 
• The Bishop will give his Pastoral Address at 2:30 pm on Friday. 
• Business closes on Sunday following the Eucharist (unless unfinished business remains). 
• Please be sure your parish is told that Council information is available on the diocesan website (www.dioswva.org). 

Registration is available online now from the link at www.dioswva.org.

• Early Bird Online Discount Registration for Clergy and Lay Delegates, Alternates, and Visitors attending all of Council is $130 until midnight of January 15.
• Members of the Standing Committee and the Executive Board:
• Lay members should register as Lay Delegates and indicate their parishes.
• Clergy members should register as Clergy Delegates and indicate their parishes.
• All Standing Committee and Executive Board members' name tags will reflect their membership in these groups. 
• All those who need to register after January 15 must do so at the Onsite Registration table when they come to Council. They will need to be prepared to pay $155 at that time (valid Visa or MasterCard, the exact amount of cash, or a check payable to the Diocese of SWVA for the exact amount).
• Those not attending all of Council but who want to participate in the Saturday@Council workshops should register online for these. There is no charge, but we need to be able to plan for space and materials needs. 
• The online registration form can also be used for those not attending all of Council but who would like to purchase one or two of the three Council meals.
• Children@Council and Youth@Council participants also register online. See additional information about these programs, below. 
• Contact Jim Robertson (Jrobertson@dioswva.org) if you have questions about registration.

Hotel Roanoke room reservations are available now.

• We have a block of rooms reserved until January 10 or until they are full. It is wise to reserve a room early!
• You can reserve your room online at the Hotel Roanoke website (hotelroanoke.com). Click the "Reservations" button at the top of the page and provide the requested information. Our group/convention code is EPS. Or you can call the Hotel at 540-985-5900 and mention the EPS code.

Children@Council is available for the children of clergy and lay delegates, as well as the children of alternates. Children of Visitors to all of Council and children of Saturday@Council workshop participants may also attend Children@Council on a space-available basis.

• Children@Council will be held at Christ Church in Roanoke.
• A nursery is offered for infants - age 3.
• Preschool through 5th grades program is a Vacation Bible School format.
• Non-delegate volunteers are needed to staff Children@Council.
• There is no charge for Children@Council. However, donations of time and money are invited. You may send checks payable to the Diocese of Southwestern Virginia with "C@C donation" on the memo line. Mail checks to C@C, PO Box 2279, Roanoke, VA 24009.
• Register your children for Children@Council when you register yourself online.
• Contact Lori Heymann (Lhhome@verizon.net) if you have questions about Children@Council.  

Youth@Council is available for 6th - 12th graders.

• Youth@Council will be held at St. John's, Roanoke.
• Register youth online from the Council registration link at www.dioswva.org.
• Additional information about Youth@Council is available on the youth website (youth.dioswva.org)
• Contact Aimee Bostwick (abostwick@dioswva.org) if you have questions about Youth@Council.

To Submit Resolutions or Proposed Changes to the Constitution or Canons:

• Resolutions to be printed must be turned in by December 31, 2012, by snail mail (Resolutions, PO Box 2279, Roanoke, VA 24009). Or you can submit a resolution online using the link on the diocesan homepage (www.dioswva.org).
• Changes to the Constitution or Canons to be presented to Council must be received by Alan Boyce (aboyce@dioswva.org) by December 1, 2012. 

Tell Your Parish 

About Saturday@Council:

• Register online from the link at www.dioswva.org for Workshops and for Meal Tickets.
• There is no charge for workshops!
• Tickets for one or two of the Council meals (Friday night dinner, Saturday lunch, Saturday night banquet) can be purchased.
• Saturday@Council workshop registrants may be able to register their children for Children@Council if space permits. (See the Children@Council information, above.)
• Our annual blood drive for the American Red Cross will be Saturday, January 26, from 8 am - 2 pm. Sign up online by going to www.redcrossblood.org/make-donation (the Red Cross donation appointment website) after January 1 and entering Sponsor Code 035979.

Exhibitors MUST register online from the link at www.dioswva.org. Choose "Saturday@Council Workshops" and when the option presents itself, choose "I would like to set up a display/exhibit in the Exhibit Hall."

• Limited space is available, and priority will be given to diocesan parishes and ministries.
• If there is additional space available, next priority will be given to Episcopal ministries.
• Any other space may be available for groups not directly related to Episcopal ministries, subject to diocesan office approval. 
• Fees may apply for groups or individuals selling items or for exhibitors not directly related to Episcopal ministries.

Invitations to the Legacy Society dinner will be mailed soon. Legacy Society members are those who have informed the diocesan office that they have made provision in their estate planning for their parish, the diocese, and/or other Episcopal institution.

• The dinner will be Thursday, January 24, 2013, at the Hotel Roanoke. A reception at 6 pm will precede dinner, which begins at 7 pm.
• Rooms at the Hotel Roanoke for those attending the Legacy Society dinner will be available at the Council rate. See the information about hotel reservations, above.
• Contact Bill Lindsay (blindsay@dioswva.org) if you have any questions.