IMCA ADMINISTRATIVE CALENDAR (2014/15)
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IMCA 2014/15 ADMINISTRATIVE CALENDAR

 

 

MAY:

           

FISCAL YEAR START MAY 1

 

MAY 14 BOARD/BUSINESS MEETING

NEW OFFICERS begin duties at the May Board Meeting.

DUES NOW DELINQUENT if not paid for this fiscal year.

LUNCHEON start times change from second Mon. to second Wed. of month.

AUDIT REPORT presented to Board.

PRINT NEW MEMBER APPLICATION brochure with updated information

NOMINATING COMMITTEE AND ITS CHAIRMAN APPOINTED.

VICE PRESIDENT presents his COMMITTEE CHAIR APPOINTEES for; PHOTOGRAPHY/DIRECTORY, WEBSITE, LEGAL COUNCIL, SUNSHINE COMMITTEE, STAMMTISCH, BOOK CLUB, TUESDAY CLUB

COMMUNICATIONS DIRECTOR issues the Publication Schedule for the year

 

JUNE:

 

JUNE 11 BOARD/BUSINESS MEETING.

 

JULY:

 

Treasurer reports previous year's IRS 990-EX tax return posted to Fl State by July 29, and published on IMCA website

MEMBERSHIP DUES reminder flyer out this month

 

AUGUST:

 

Publish September / October Early Fall Speaker schedule

 

SEPTEMBER:

 

SEPT 10 BOARD/BUSINESS MEETING

DINNER DANCE GALA INVITATIONS FINALIZED FOR MAILING VIA FLYER SEPT 30.

DIRECTORY FINALIZED AND READY FOR MAILING SEPT 30.

COCKTAIL AND CONVERSATION FLYER TO BE SENT OUT.

DINNER DANCE GALA FLYER TO BE SENT OUT. 

SPEAKER and EVENT CALENDAR PAMPHLET PUBLISHED.

 

OCTOBER:

 

OCT 8 BOARD/BUSINESS MEETING.

DINE OUT FLYER TO BE SENT OUT.

 

NOVEMBER:

 

NOV 10 BOARD/BUSINESS MEETING.

STRATEGIC PLANNING MEETING DATE ESTABLISHED.

 

DECEMBER:

 

DEC 8 BOARD/BUSINESS MEETING.

President's Holiday Letter on Website.

STRATEGIC PLANNING MEETING.

 

JANUARY:

 

JAN 12 BOARD/BUSINESS MEETING.

President's New Year's Letter on Website.

Treasurer issues W-2 to employee(s)

 

FEBRUARY:

 

FEB 9 BOARD/BUSINESS MEETING.

NOMINATING COMMITTEE presents slate of nominated officers to Board.

ANNUAL MEMBERSHIP BUSINESS MEETING PREPARATION: Review of by-laws, liability and insurance areas and other legal matters, financial status and budget ideas, plans for future membership numbers. ANNUAL MEETING NOTICE SENT OUT TO MEMBERSHIP. 

 

MARCH:

 

MARCH 9 BOARD/BUSINESS MEETING.

ANNUAL MEETING is held before Luncheon: President presents Audit Report, President's Report, and Budget Report and entertains questions with Board participation.

COMMITTEE CHAIRMEN will be invited to attend BOARD/ANNUAL MEETING and provide update on their respective activities.

NOMINATIONS slate is presented to the IMCA Membership by Chairman of Nominating Committee for approval at annual meeting.

AUDIT COMMITTEE CHAIRMAN: Presidential selection presented to Board for acceptance.

ANNUAL BUDGET Proposal prepared by Treasurer/President.

ANNUAL DUES NOTICES SENT OUT.

Annual Report sent out to Florida Dept. of State as required by law

Publish Early Summer May/June Summer Speaker Schedule

  

APRIL:

 

APRIL 13 BOARD/BUSINESS MEETING.

Outgoing Directors presented with Recognition Award.

Certificates of Appreciation Presented

DIRECTORS ANNUAL REPORTS AND PLANS for Upcoming year to be available for new officers and IMCA Central before last day of April.

ANNUAL BUDGET, AUDIT REPORT & ANNUAL REPORT for Board approval.

Treasurer submits Annual Report to FL Sec. of State noting new officers (prior to April 30)

PROGRAM DIRECTOR presents planned speaker programs to Board for Approval.

SOCIAL DIRECTOR/COMMITTEE present planned social programs.

NEW OFFICERS are invited to April Board Meeting to observe.

 

END FISCAL YEAR April 30

LAST UPDATE MAY 2014