February 3, 2016
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Ford's Focus
 
In September of 2015, President Barron announced a refreshed Penn State academic mark and standards for its use. A primary goal of the new system is to express our rich tradition and hope for a bright future through a cohesive and consistent visual identity across the University, presenting us as a unified whole and better leveraging the strength of the Penn State name.
 
This much-needed update is a strong representation of Penn Staters' excellence, passion, and innovation. Its use will represent us more effectively in both print and digital environments.
 
The Office of Physical Plant is uniquely positioned within the University to showcase the visual identity. From the signs leading our guests to campus, to our fleet vehicles displaying the mark, to the interactions we have with the community outside of Penn State, I join President Barron in urging everyone to embrace the system and champion its proper use.

I would also like to address the change to the University's cell phone reimbursement policy. Finance & Business leadership is currently evaluating the changes and determining how they will be implemented. Please be on the lookout for further information in the next two weeks.

Best, 
Ford
Welcomes & Farewells

Welcomes

Alex Gentry accepted a position as a facilities specialist. His first day is Feb. 1 and he is transferring from Student Affairs.
Hometown: Huntingdon
Hobbies: Mountain biking

Laurie Henry accepted a planner estimator position. Her first day was Jan. 11.
Hometown: Bellefonte
Hobbies: Cooking, hunting, exercising, spending time with family 

Brian Herbert began a position as a utility maintenance worker on Jan. 18. He is in District 62.

Jon Hoffman  accepted a position as a construction services representative. His first day was Feb. 1.
Hometown: Bellefonte
Hobbies: Music, cooking, spending time with his children

Brenda Holt accepted a position as a custodial worker in District 13. Her first day was Feb. 1. 
Hometown: Morrisdale
Hobbies: Camping, spending time with her children

Robert Isenberg began working a facilities supervisor on Jan. 11.

Jeff Miller began a position as a utilities piping maintenance worker on Jan. 18.
Hometown: Bellwood
Hobbies: Hunting, fishing, spending time with family

Christie Pace  accepted a position as a facilities project manager. Her first day was Jan. 18.
Hometown: Marion Township
Hobbies: Restoring the 1800s barn on her property, spending time outside with her dogs

Dave Parmelee accepted a position as a facilities supervisor. His first day was Jan. 18.
Hometown: Belvidere, N.J.
Hobbies: Running, hiking, camping, spending time with family

William Shirokey began a position as a custodial worker on Jan. 18. He is in District 62.

**If your picture was not included, we would be glad to include it in a future edition. Please contact Susan Bedsworth to set up a time to have your photo taken.

Farewells

Bob Boston, facilities supervisor, left the University. His last day was Jan. 20. 

Pat Erb, maintenance worker for area landscape, is retiring after 23 years. Her last day will be March 4.

Cierra McCaulley, facilities specialist, is leaving the University. Her last day is Feb. 5.

Eric Nulton, design engineer, accepted a position with ITS. His last day was Dec. 31. 

Carly Ray, custodial worker, resigned from the University. Her last day was Jan. 11.

Kim Yearick, electronics tech and fire security worker, retired after 38 years. Her last day was Jan. 22.
Cheers
 
Bryce Jordan Center Safety Issue
Rick James, from the Bryce Jordan Center Facilities Management Office, reached out to thank OPP for its swift action in regards to a roofing safety issue. "I wanted to extend a sincere thank you to Bruce Smith, Nate Patrick, Mark Fisher, Todd Dobson, John Gindhart, Matt Dougherty and Matt Walder for coming in to the BJC on Jan. 11 under less than favorable conditions to stabilize a weather related safety concern on the roof of the facility. The five roofers and supervisor worked in the cold and dark for hours to assure no further damage would be incurred to the facility or risk injury to anyone that relies on the facility daily. We at the BJC appreciate the willingness and dedication to Penn State."


230 Building Problem
Tom Medill, engineering support specialist with ARL, wrote into OPP regarding a water leak. "Thanks for the fast response your men gave for the major water leak we had at 230 Building this morning. This and multiple other instances in recent memory are great examples of OPP's responsiveness and deserve to be complimented." 


Social Media Cheers



Tools of the Trade

The items in the Jan. 11 issue of News & Views were the bangers and screamers used for crow relocation
These items are used to relocate a specific animal that frequents campus.
  
Congratulations to Brooks Myers, Susan Oswalt, Nikki Brown and Donna Askey for the correct answer!

The next "Tools of the Trade" item is below. What do you think this is and/or what is it used to do? Email your guess to newsviews@psu.edu.

Safety Office Hours
 
In an effort to better align safety services with the work hours of those units it supports, the safety staff's core business hours will be 7 a.m. - 4 p.m. The safety staff will also continue with the flexibility to be in attendance as needed for earlier or later shifts. In addition, the safety coordinators supporting units that work hours outside of the office's core business hours will be setting up routine flex hours in order to provide regular support to those units.
 
Did You Know?
  
Aging Residence Halls
Did you know the average living space at University Park is 52 years old? The University will be spending more than $171 million in upgrades and replacements over the next couple years. This will certainly keep OPP crews busy.
University Logo Update

Love it, hate it, or don't really care, most of you have noticed that the University logo has changed. As Ford stated in his focus, it's important that we apply the standards correctly and consistently across all of our visual communications. Not only will this strengthen our recognition but we have a responsibility to maintain legal protection of registered trademarks.

A complete Style Guide and a Quick Reference Guide have been prepared that explain the proper use of the visual identity system for Physical Plant. Kelly Harris (vizcom@opp.psu.edu) is ready, willing, and able to assist with applying the system to your project. Please take advantage of these resources before adding the Penn State mark or the OPP "entity" mark to your print, digital, or apparel projects.

Safety Recognition Program
 
We are actively working to reduce the accident rate at OPP. One aspect of that effort is the new Safety Recognition Program. 

The updated program aims to both reward proactive, safe behavior, as well as improve compliance with OSHA. The new Safety Recognition Program will be two-fold:

1. Quarterly Safety Meetings for all Technical Service crews.
  • Discuss ways to prevent and reduce these types of incidents and address any additional safety concerns the team may have.
  • Provide updates to the departmental Integrated Safety Plan (ISP).
  • Acknowledge efforts and ideas recognized under the program.
2. A new "Safety Buck" program will recognize and  reward individuals who proactively contribute to the prevention of injuries and incidents at OPP and PSU. 

Anyone can nominate any OPP employee for proactive safe behavior. Examples include:
  • Identify a new process or new equipment that makes work safer;
  • Submit ideas that reduce incidents and injuries;
  • Report hazardous situations or locations (including near hits);
  • File safety reports and work orders for corrective actions.
Nominations will be submitted to the OPP Safety Office and will be reviewed and approved by a committee. Final approval will come from the Associate or Assistant Vice President.

Honorees will receive a certificate and a $25 Safety Buck gift card that can be used at the Penn State Creamery or Penn State Bookstore.

This new Safety Recognition Program goes into effect on Monday, Feb. 15. 
Stay Healthy at Work
 
There are a wide variety of positions here in OPP. Many of us sit at desks all day, while many others are moving about all over campus completing various projects. Whether you're a desk dweller or on your feet all day, it can be challenging to keep up with our health.

Below is an easy to follow infographic with tips and tricks to help you stay healthy during your many hours at work.

OPP Paint Night
 
OPP is hosting a Paint Night event to raise money for the Centre County United Way!

Where: Champs Sports Grill
When: Monday, March 14 at 7 p.m.
Why: To support the CCUW


At Paint Night, a master artist will give us step-by-step instructions to create a work of art while we socialize. We'll all go home with a masterpiece; no art experience is needed. All of the supplies are provided.

Arrive early to enjoy dinner at Champs prior to the event, or snack and drink while painting. Food and beverages will be available for purchase from Champs throughout the evening.

Paint Night will donate a portion of the ticket sales to Centre County United Way on OPP's behalf.

Questions? Contact Beth Clark at eac11@psu.edu.
Winter Bike to Work Day is Feb. 12
 
Penn State students, faculty and staff are encouraged to participate in the International Winter Bike to Work Day on Friday, Feb. 12. Cyclists will meet at 7:45 a.m. on the Old Main steps to enjoy hot coffee and networking. Active Lions will offer giveaways and a group photo will be taken at 7:55 a.m.

The goal of the annual event -- organized by Penn State's Sustainability Institute, Transportation Services, Active Lions and Centre Bike -- is to celebrate biking as a year-round opportunity. 

For more information on International Winter Bike to Work Day, visit http://winterbiketoworkday.org. Get some tips and guidance on winter cycling at http://centrebike.org/winter-cycling-tips/. 

For more information on Penn State's annual event, email Anna Nelson.
Planning for Retirement

In each edition, we are including information and links to retirement information found both on the web and from Penn State's Office of Human Resources. Remember, regardless of your age, it's always important to plan ahead for retirement.
 
Forbes recently published an article detailing the many traps created by the complicated rules surrounding IRAs, 401 (k)s and other retirement accounts. These are traps that can snare not only smart investors, but financial advisors, lawyers, accountants and even the IRS itself. We'll be sharing some of these traps in the next few editions of News & Views. The next 5 are below.

1. Doing too many 60 day IRA rollovers
The IRS used to say that you could do a 60 day rollover once a year for each IRA. However, the U.S. Tax Court ruled last year that the law allows only one non-trustee rollover a year for all your IRA accounts, and the IRS has changed its regulation to comply with that ruling. This sets a trap for taxpayers who don't know about the change.

2. Taking a 401(k) distribution of cash you want to roll over
If you're leaving a job and haven't decided whether to roll the money in your 401(k) into an IRA, in your new employer's 401(k), or into a regular taxable account, don't take a distribution while you think on it. Your ex-employer must withhold 20% of the distribution for taxes. That means if you decide to roll over the whole amount into an IRA, you'll have to come up with the 20% from other sources.

3. Leaving a small 401(k) at an old job
If you leave a 401(k) with less than $5,000 behind at an old employer, your ex-employer is allowed to dump your money into a high fee IRA invested in a money market paying a negligible return. The combination of meager returns (0.11% a year) and high fees can eat up a $1,000 account in less than a decade.

4. Making IRA contributions when you're not eligible
Folks who have 401(k)s or other savings plans at work can't contribute to a pre-tax IRA if they earn too much. There are income limits for Roth IRA contributions too, although they're higher (income limits). You can withdraw any excess contributions you weren't eligible to make by Oct. 15 of the following year without penalty. If you don't, you'll owe a penalty equal to 6% of the excess contribution, per year, every year until you withdraw the money.

5. Failing to report and track IRA basis
If you make an after tax contribution to an IRA for any year, attach Form 8606, Nondeductible IRAs, to your 1040 and retain a copy for your records. If you don't, when you start to take distributions, the IRS will treat every penny as taxable.
Training: S.A.F.E Program
 
In coordination with the University Police, OPP is offering the S.A.F.E. Program (Self-defense Awareness & Familiarization Exchange) to any interested female OPP employees.

The following 3 sessions are available:
  • Wednesday, Feb. 10, 5-7 p.m.
  • Thursday, Feb. 11, 4:30-6:30 a.m.
  • Friday, Feb. 19, 8-10 a.m.
The locations of each session will be determined based on the number of registered attendees to ensure adequate space for the physical portion of the training. There is not a camp on the class size. Please register with Melissa Phillips or Allen Bonsell by Monday, Feb. 8 at the latest to reserve your spot.

S.A.F.E is a two-hour long self-defense awareness and familiarization exchange program specifically for women. The program provides women risk awareness, risk reduction, and personal safety information, in addition to a few very basic physical defense techniques. Prevention, options, strategies and physical techniques are the key components of the S.A.F.E. Program.

This is not a physical self-defense course, nor is it enough training to be able to defend yourself in any situation. S.A.F.E. provides familiarization with general self-defense training methods.

Carpooling

You can find a list of carpoolers and regional bus services through the RideShare Program and a full list of all transportation options at the Transportation Services site. Or post a request in News & Views by sending it to newsviews@psu.edu.

Philipsburg to University Park CATA Vanpools
Two Philipsburg to University Park CATA Vanpool are currently looking for both full and part-time riders for their daily service. The first vanpool travels to campus from Philipsburg making stops at Innovation Park, Centre Medical Science Building and two other on-campus locations. The schedule is Monday-Friday, 7:30 a.m. to 4:30 p.m.

For more information, call 814-360-2764 or email at cms324@psu.edu.

The second vanpool makes stops at Shields, the Creamery, the HUB, Willard, IST and EES. The schedule is Monday-Friday, 8 a.m. to 5 p.m. 

Please contact Peggy Ryder at 814-553-6367 or at plr3@psu.edu.

Centre Hall to University Park CATA Vanpool
The Centre Hall to University Park CATA Vanpool is currently looking for riders for its daily service. The schedule is Monday-Friday, 8 a.m. to 5 p.m. Rates are based on number of riders.

For more information, contact Lisa Ward at lmw17@psu.edu.
Up for Grabs

Have something to sell? Let us know! E-mail Susan Bedsworth with your item(s), details, contact information 
and photos. We will include it in the next edition of News & Views.
 
And don't forget about OPP's Yammer Group "Up for Grabs." Just sign in with your University ID and password to post your item.
 
 
Lion Surplus
Lion Surplus handles the removal of University-owned equipment in environmentally responsible ways, such as sales, bids and auctions. Their store, located at the corner of Services Rd. and Big Hollow Rd., is open to students, faculty, staff and the public. The inventory changes daily, but the store routinely has gently used furniture, computers and other electronics, scientific equipment, and much more. 
 
Lion Surplus routinely places items on eBay, LabX and GovDeals.com, while also selling items, including Fleet vehicles, through a bidding process. 
 
Follow Lion Surplus on Facebook to keep up to date on inventory and special events.
Photos of the Week 
 
This beautiful sunset photo was taken by Jim Dann, second shift custodian, on Jan. 14 by the IST building.

 Contact Us
 
If you have any comments or suggestions for News & Views, contact Susan Bedsworth by e-mail or at 863-9620.