March 28, 2014
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Ford's Focus

 

At long last, Facilities Asset Management (FAM) will launch this weekend. Our current version of Maximo will go out of service at 3:30 pm today (Friday), and the new Maximo 7.5.1 will go live Monday at 6 am.

 

Be sure to check out the All in the FAMily section below for a heads up on dbNews, desktop requisitions, work orders, and more. You can also visit the FAM web page for training videos and more or call the FAM Hotline at 863-6000 with any questions.

 

We're excited for this new user experience for our customers and hope you will be, too.

 

Have a great week,

 

Ford

Cheers

   

ASI Building - We Have a Problem

 

High winds on the morning of March 13 dislodged a large building panel on the roof of Ag. Sci. & Industries Building. OPP was called in to solve the problem while Police Services set-up safety perimeter to prevent further damage. 

 

Ag Sci Emergency
Ag Sci Emergency

Brad Smith and building personnel removed occupants from rooms on 1st through 4th floor with windows under the hanging panel. The room occupants remained safely in hallways until OPP pushed the panel over the side of the building. Steve Garbini and Don Fronk were on the scene with the roofers for guidance and safety. There was no additional damage to the building or shrubbery below, and the Central Support Services crew came in to remove the panel.

 

Brad Smith, Facilities Coordinator for the College of Ag. wrote to thank Steve Garbini, Todd Farrell, and Alan Witmer for a successful and safe solution. "Very impressive how quickly so many different areas of expertise came together so fast. Great job by everyone involved!" 

Welcomes & Farewells

               

Welcomes   

  

Fred Espy, Equipment Operator B, transferred from Engineering Services. Fred's first day on his new job was March 17.    

  

Kim Brownson, Maintenance Worker Utility, has accepted a position in District 21 and began work on March 17.

 

Jason Pletcher has accepted a Custodial Worker position within District 42. He is new to the University and started his new job on March 17. 

 

Michael Klinefelter, Custodial Worker in District 53, transferred from Housing and Food services and started work with OPP on March 9.

Natalya Podnebennaya is the new Custodial Worker in District 52. Natalya began work on March 9.
 

Farewells

 

Linda Stephens, Administrative Support Assistant for Commonwealth Services, is retiring from OPP on April 1 after 40 years at Penn State. 
 

Bob Myrick, Architect 4 with Facilities Resources & Planning is retiring. Bob's last day with OPP and PSU will be March 31.

 

Ronald "Pud" Weaver, plumber fitter in Central Services retired from OPP on March 21 after 34 years at Penn State. 
   

Majka Lodowski, Custodial Worker in Buildings & Grounds, retired on March 21 after 30 years at Penn State.

  

Jim Williams, Lead Technician Environmental Systems in Central Services, retired on March 21 after 27 years. 

 

Scott Lucas, Maintenance Worker, Steam Trap, retired from OPP on March 26 after 33 years at Penn State. 
 

Andrew Phillips, Health Physicist 3 in Environmental  Health & Safety, departed OPP on March 12.     

    

Kimberly Mason, Building Maintenance Worker, has departed OPP and accepted a position within Auxiliary and Business Services. She changed positions on March 16. 

 

Finally, in the last issue of News & Views, we announced the departure of George Cross. George entered retirement for serious health reasons, and our thoughts and prayers go out to him and to his family during this difficult time.  

All in the FAMily

               

The new Maximo will come online Monday, March 31, at 6:00 a.m.

Maximo 4.1.1, our current version of Maximo, will go out of service at 5:00 PM, Friday, March 28. Maximo 7.5.1 will come on line Monday, March 31 at 6:00 AM. There are many things that will be done much the same as they are now and there are some things that will be different.

 

The new Maximo is a web application and to access it you can click on a link on the OPP website.

 

dbNews will be replaced by Maximo e-mail notifications.

dbNews reports will no longer be used to notify you about activity in Maximo. Instead, you will receive email notifications directly from Maximo. An example is an email that you will receive notifying you when material has been received. The email will contain a web link that will take you to Maximo for details about the material receipt.

 

Maximo Desktop Requisitions will replace the OPP Stores catalog.

You will use Desktop Requisitions within Maximo to order material instead of using the OPP Stores catalog. You can create a favorites list of often ordered material, view item images, and see on hand inventory quantities, all within the Desktop Requisition functionality in Maximo.

 

Work Orders will be received by the Work Reception Center.

All Work Orders will be received by the Work Reception Center and assigned directly to a supervisor if the work is of highest priority or sent to the planners for a scoping estimate and decision on the priority of the work, when it will be accomplished, and to whom it will be assigned.

 

Work Orders will have a basic estimate of time entered.

Work Orders will only have a basic estimate of time entered, but may show as "planned" when the supervisor gets them. Supervisors will need to proceed as they have in the past, ordering materials, coordinating with customer and other supervisors, etc. necessary to accomplish the work. As the Work Control Division matures, the process of completing work orders will change to incorporate more principles of planning and scheduling.

 

CIS (Work Request and Key Request systems) will be replaced by SuiteReq.

Much of what is known as CIS will no longer exist. Tech Service time cards will still be done the same way, but the Work Request and Key Request systems will be replaced by a web application called SuiteReq. OPP employees will be easily able to request and view work orders from within Maximo and customers will use SuiteReq to start and view work orders. Both Minor Projects (MPs) and Jobs will now be a type of work order in Maximo.

 

Call the hotline at 863-6000 or visit the FAM website.

It is not unusual with a new system implementation as large and complex as Maximo, despite the detailed planning and communication that has been done, for there to be kinks that need to be worked out or unanticipated issues that arise after Go Live.  

  • Your iPod touch isn't working or you are having trouble using the SAP Mobile Maximo application.
  • You don't know how to request work or someone asks you a question about Maximo or a work process for which you do not know the answer.
  • You can't log into Maximo.
  • You don't receive a work order you were anticipating being assigned to you. That may happen because it has been displaced by higher priority work or has been placed in backlog.
  • You need more work for your crew.
  • You don't have the data you need or a report you used to use.
  • You need help navigating around in Maximo.
  • A process may not work or may not be in place for something you do.
Should you have any issues after launch, you can call the FAM Hotline at 863-6000 or visit the FAM website. More next time!
A Day in the Life of an...   

 Architect IV 

 

Bob Myrick began working for Physical Plant in 1988. He moved here from Wyoming wearing his trademark bolo tie to take a job as an Architect in the OPP Design Room. He also brought his Lederhosen and clarinet, but more on that later. 

 

Bob had lots of experience in the early days of AutoCad type drawing, and he helped OPP move forward with that new technology. He originally worked for Lisa Berkey who managed the Design Room at that time.

 

He was such a 'Dam Kid'

 

Bob grew up as a "dam kid" in Montana. His father was an electrical engineer specializing in hydroelectric dams. They lived at Maroney Dam where his father worked. Their family often moved from one dam place to another. After Maroney Dam it was Hauser Dam at Helena and later on to Butte Hydroelectric. 

 

"One power plant was always shutting down unexpectedly. It seems that one of the sensors was installed on the sanitary water pipe instead of the turbine feed line and any time someone flushed a toilet the entire hydroelectric dam shut down. It was the hardest problem to figure out until they realized the power aborts were synchronized with the toilet flushes!"

 

"We always lived in the country near the dams and had to stock up on food in the winter because it was 20 miles on skis to get to town, and the ski trail was usually between steep cliffs and the river." Bob's first part-time work in high school was with an architectural firm where he made 25 cents an hour.

 

After college Bob was principal in the Architectural firm of Dienes, Myrick, and Mclain. Their firm had 36 employees and specialized in the design, development and construction of penitentiaries and dams. The Wyoming economy had been booming until the price of oil dropped to $8 dollars a barrel, and their $10 million architectural projects dried up. Bob headed east to Penn State in search of warmer weather and a better economy.

 

State College Is the Banana Belt

 

Bob's first winter at OPP turned out to be blizzard central. No one told him about shutdown procedures, so when the worst storm of the decade hit, he put chains on his car and came to work. "I drove into an empty parking lot and entered the building, and the only person I could find was Norm Bedell (AVP back then). We chatted awhile, and then I went back home thinking if they shut down for this little storm, life in Pennsylvania might be a bit easier than life in Wyoming. Maybe I had just moved to the banana belt!"

 

Bob's early projects at OPP included the Golf Club House, Wartik Commons, Pond Building police offices and layouts in Old Main. He did a lot of programming for facilities (space management) which led to his current position with Deb Howard in Facilities Resources and Planning (FRP).

 

Just Take Him Out to the Wood Shed

 

Deb Howard consolidated FRP by moving her scattered team (physically not mentally) into the old OPP lumber shed (Room 168). "We were concerned until we found out that the shed actually had real walls and carpeting. There was, however, a 2.5" drop on the floor from one wall to the other for drainage purposes before the walls were built. We could easily roll marbles around the building."

 

From the Wood Shed to Park Avenue

 

After a few years, FRP moved to new offices on Park Avenue where the Day Care Center is now. Bob was assigned to take responsibility for the 365 general purpose instructional classrooms all over campus. "I thought, oh my gosh, this is a huge amount of stuff to be involved with. I had to spend a lot of time developing priorities. My job was to check classroom quality and condition, identify sub-standard rooms and see what could be done to improve them. When I started, a lot of seats were bolted down. Our goal was to introduce flexibility with SSTs (Stacking Student Tables, not Super Sonic Transports), which gave the students both left and right hand writing positions and allowed desks to be shifted together for group work."

 

What Kind of Group Work Did You Have In Mind?

 

Unfortunately some of our more creative students have been known to shift desks together for unauthorized purposes. Bob Myrick has never personally seen such activities, but one of his committee members reportedly went to see how his movable classroom desks were being used. "She was quite surprised and had to back out of the room very quickly."

 

Was that Bob Myrick or Bob DeNiro?

 

One of Bob's favorite films is "Brazil" where the mechanical and electrical conduits take over building space and humans are squeezed into tiny cubicles between the HVAC systems. That's the way some Penn State classrooms were trending in the 90s. "I thought 'this is not a good environment for learning,' and I began pulling that spaghetti off the walls and adding carpeting for noise control." In the film, Robert DeNiro sneaks into office buildings after hours and fixes things. Bob Myrick probably has more in common with Bob DeNiro than folks realize.

 

The old classrooms were just big boxes with inconsistent lighting. Some rooms would have 200-foot candle lighting, and some only 20. Bob and his team created classroom standards for campus and got rid of most of the raised platforms on campus that created hazards for instructors. Bob introduced the dual table armchair to campus so left and right-handed students were treated equally. He also diversified Auditorium seat sizing. "Our seating can now accommodate tall people, short people, wide people, and people without meat on their bones." Bob's work has had an impact on every student who attends class (and we hope that's every one of them!). Bob also was involved with bringing dual technology sensors (both motion and sound) to classrooms so that the classroom lights wouldn't shut off during tests.

 

We Just Can't Swallow the No Food Policy

 

"One morning we got a panic call from Area Services at 7 a.m. 'Can you come down to Sparks quickly?' Someone had plastic-wrapped all the seats in room 10 and 121 Sparks and placed wet garbage on every seat turning the entire classroom into a huge messy sandwich. Thanks to Area Services calling in everyone they could find, we got the rooms cleaned up by class start time at 8 a.m. OPP asked the police to keep the matter quiet so that the pranksters would not get satisfaction. The perpetrators were never found, but the prank was likely revenge for the classroom no food policy."

 

Drunk Tank Pink

 

Bob introduced many colors to Penn State classrooms, which created a lot of concern among certain administrative offices. "I was approached by an OPP painter and asked if I was involved with adding all the colors. I thought, 'oh boy, here it comes.' Well, it turned out he really liked it because he was getting tired of all the white, and it made his job a lot more fun!" Research has shown that lots of colors can boost learning by 10-15%. Years earlier, Bob designed a psychiatric hospital and found that a particular tone of pink is very calming to violent patients. It's also used for jails and is called "drunk tank pink."

 

My Whistle, My Baton and My Lederhosen

 

Few OPP employees wear lederhosen anymore, at least not in public, but Bob frequently pulls on a pair as part of his performance attire. Bob is an expert musician and plays clarinet with the "Bavarian Stompers" and the "Little German Band." He can be often seen performing at the "Olde New York" restaurant and out at the Grange Fair. He has also served as the Drum Major for the Army National Guard Band and served as a member of the Western State Band. As Drum Major he drilled the band and got everyone in shape. Bob is likely the only OPP employee to have ever marched the entire six miles in the Pasadena Rose Bowl Parade.

 

Retirement Plans

 

Bob is retiring on March 31 and plans to continue his musical pursuits. He is also Co-advisor to the Penn State Model Railroad Club and the Nittany Valley Model Railroad Club in Spring Mills. He plans to spend several days a week in retirement working with his favorite clubs and donning his lederhosen for musical interludes. Bob is headed for a great retirement and his co-workers will always be able to find him wherever good German music is being played.

Dedicated to Diversity

Three spring workshops will be offered by the Affirmative Action Office through the Center for Workplace Learning and Performance:

Developing Intercultural Awareness and Competency
April 11, 2014
8:30 - 11:00 am
431 James M. Elliott Building
 
Subtle Slights: Understanding the Impact of Unconscious Bias and Microaggressions
April 17, 2014
9:00 - 11:30 am
431 James M. Elliott Building
 
Workplace Civility: Fostering a Climate of Respect and Inclusion
April 3, 2014
9:00 - 11:30 am
431 James M. Elliott Building

Sessions are open to University faculty and staff.  Space is limited, so please register early! Unable to attend these dates or looking for individual sessions for your unit?  
 
Please contact Charleon Jeffries  (cxj164@psu.edu) or the Affirmative Action Office (814 863 0471) to discuss other programming opportunities.    
Carpooling

 

 

You can find a list of carpoolers and regional bus services through the RideShare Program and a full list of all transportation options at the new Transportation Services siteOr you can contact Alex Novak to post a request in News & Views.
 
Philipsburg to University Park Express Service
 
Two Philipsburg to University Park (State College) CATA Vanpools are looking for new riders:

Want to save money and ride a fun-friendly van?  Take a nap, read or just relax while someone else does the driving.

Hours are 7:30 - 4:30 (M-F)

Van 1: 814-577-6315 or mud1@psu.edu 
Van 2: 814-360-2764 or cms324@psu.edu
Photo of the Month

 

 
Shane McKinley in Renovation Services 
wore his finest green on St. Patrick's Day.
 Contact Us
 
If you have any comments or suggestions for News & Views, contact Alex Novak by e-mail or at  863-0432.