Vol. 14  No. 1    
January 2015  
Big Ideas for Small Business Newsletter

"Strive not to be a success, but rather to be of value."

~ Albert Einstein (1879-1955), Nobel Prize-winning Theoretical Physicist and Philosopher of Science

Starting the New Year off Right for Tax Savings
Taxes may not be the primary issue on the minds of business owners at this time of the year, but they perhaps should be. Essentially, taxes are the difference between what you earn and what you keep. Some simple actions at the start of the year can lead to tax savings for the entire year.

1.  Get your accounting system straight.
Start keeping your books and records for the year. You probably have a method for accounting purposes (e.g., QuickBooks), but make sure you have a business practice for regularly imputing your income and expenses, and reconciling your bank and credit card statements.
  • Who will handle this task? You, a bookkeeper on your staff, an outside QuickBooks pro, a CPA?
  • How often will you update your books? Daily, weekly, or at some other interval?

2.  Set recordkeeping practices.
You must substantiate expenses in order to write them off. Certain types of expenses need special documentation:

  • Travel and entertainment costs: Receipts and a statement of the date, reason, and other factors concerning the expense. With the exception of lodging, you don't need receipts of expenses of less than $75.
  • Vehicles: To deduct business use of a personal vehicle, you need a log of business driving.
Keep Reading...

 

What to Do with Savings from Declining Gas Prices: 5 Options   


You've undoubtedly noticed that the price at the pump is dramatically lower (the lowest it's been since October 2010). The price drop means more money in your (and your customers') pockets.

What to do:

1.  Cut prices.
Now may be the time to reduce prices or fees to customers/clients. Businesses that had imposed fuel surcharges on deliveries or other rates because of higher gas prices can now eliminate fee increases. Inform customers of the change, and the reason. Similarly, businesses that have been the recipients of reduced prices from their suppliers may want to pass savings onto customers.

2.  Invest savings.
Buy new equipment to better run your business. Look for tax incentives to help underwrite your purchases.

Keep Reading...


Dealing with Death in the Workplace     
No one likes to talk about death, but it's a reality that could intrude any company at any time. What does a death mean for your staff and how should owners handle it?

Death of an employee
When death becomes personal and hits your staff, owners have obligations to their employees, the family of the deceased, and the government:
  • Provide support for the deceased employee's family. Extending condolences goes without saying. This may be verbal or with flowers, a fruit basket, a charitable donation in the employee's memory, or another tangible gesture. Find out about funeral arrangements and determine whether you and your staff can attend (if you can provide flexibility to enable this, your employees will be appreciative). Later, you can advise the family about benefits to which they may be entitled as a result of the death (e.g., qualified retirement benefits; group-term life insurance).
  • Handling your staff. Share information about the deceased employee's death to the extent that it is appropriate (e.g., what the family wants to share and what does not violate HIPAA rules). Also share funeral details and the name and address of the family member to whom cards and other sentiments can be sent. If required for the situation, offer grief counseling to staff to help employees cope with the death; referrals to outside agencies or professionals providing this counseling is doable in any size business.
  • Reporting requirements. There were nearly4,000 worker fatalities in private industry in 2013. When an employee's death is work-related, you are required by Occupational Safety and Health Administration (OSHA) to report it within 8 hours. Find details about reporting here.

Keep Reading...

It's a Fact!

Small Businesses Are Big Job Creators

More than 101,000 jobs were created by small businesses in November. Of these, 48% were attributable to firms with 1 to 19 employees. In contrast, medium and large companies (those with more than 49 employees) created slightly more jobs (107,000) than small businesses.

Source: ADP

 

Our Readers Ask

Q: I loaned money to my S corporation and am receiving loan repayments that include interest. How do I deal with this come tax time?

A: Repayments of principal impact the corporation's balance sheet but are not taxable to you. However, interest you receive from the corporation is taxable to you. Review the below-market loan rules to make sure there is no imputed (phantom) interest in addition to the actual interest your receive.

book_review

Book Review

 

Scale: Seven Proven Principles to Grow Your Business and Get Back Your Life 
Jeff Hoffman and David Finkel ~ Portfoloio Penguin ~ Hardcover: $27.95

Are you in the "self-employment trap" of being too busy with day-to-day work to generate business growth? That's what leads many small business owners to work 60 hours a week or more without getting anywhere. This book addresses this issue head on, providing ideas you can implement to build a business rather than a job (i.e., escaping the self-employment trap). You'll learn how to systematize your business to reduce costs and increase capacity, and find your company's top leverage points. The book is chock full of tips and checklists to manage the lessons in the book.

One of the key suggestions I can relate to is "accelerate your update of time -- get a personal assistant." I took this action a number of years ago and it dramatically improved my business and changed my life. (The book has a list of 25 things you can ask an assistant to do that will free up your time.)
In This Issue
Starting the New Year off Right for Tax Savings
What to Do with Savings from Declining Gas Prices: 5 Options
Dealing with Death in the Workplace
It's a Fact!
Our Readers Ask
Featured Book Review




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Barbara's Books 
This updated book, which has been in publication for 20 years, is geared for year-round tax planning as well as for preparing 2014 tax returns.

Celebrating its 11th edition, this book is for individuals who want to maximize their deductions, credits, and other tax-saving opportunities on 2014 income tax returns.

Important: Both of my books include a free online supplement that will explain extensions by Congress on favorable rules that expired at the end of 2013 but now apply for 2014 returns.



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