ORGANIZE FOR SCHOOL SUCCESS
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Record keeping can be helpful to parents of children with disabilities by providing quick access to personal information, professionals' contact information, and medical and academic records. Record keeping can also provide a history of your communication about your child with professionals and others. Most importantly, keeping good records of your child's behaviors, treatments, therapies, and educational experiences can help you and service providers make more effective services available.
What should you keep?
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Personal Records- Birth certificates, parent or guardian information, daily care schedule, emergency contacts, family history, pictures
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Medical Records- Initial diagnostics, disability related evaluations from professionals other than your child's pediatrician, health history, physicians reports, immunization records, medication and seizure logs, office visits, hospitalization information, release of information forms
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Special Education Records- Individual Education Program (the current IEP and at least the past two IEPS) or Individual Family Service Plan, all school Evaluation Summary Reports, IEP progress reports, Procedural Safeguards Notice, signed release of information forms, notes from meetings and conversations with team members, records of telephone calls made and meetings attended, copies of evaluations done outside of the school, meeting notices
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Regular Education Records- Report cards, awards and samples of schoolwork , attendance and health records, behavior records (including detentions, suspensions, early dismissal related to behavior)
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Methods of Organization
- Parents need to have quick access to their child's records again and again. How your record-keeping system is organized is up to you. Just be certain it allows quick, easy access to all the information needed under any set of circumstances. Suggestions include:
- A large three-ring binder with pockets for organizing and holding reports has been proven to be effective in organizing your child's important documents and records. When one binder is full another may be started.
- Organize records in categories or chronologically using an expanding file with pockets. Many styles come with a flap secured by an elastic cord which can keep records from falling out.
- The more tech-savvy parent may find it useful to save documents to a small, portable USB device. This will keep important records readily available and prevent them from getting lost.
No matter which method of organization you choose, thorough records that are readily available will make the process of communication, participating in team meetings and charting your child's developmental growth much easier.
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UPCOMING MPACT TRAININGS
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Bullying Prevention:
What Parents Can Do
Date: 08/20/2015
Time: 6:00pm to 8:00pm
Location: Southwest Center for Independent Living
2864 S. Nettleton, Springfield
McKinney-Vento Homeless Assistance Act Overview
Date: 08/05/2015
Time: 1:00pm to 2:00pm
Location: The Library Station
2535 N. Kansas Expressway, Springfield
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Special Education Law
Date: 08/07/2015
Time: 10:00am to 12:00pm
Location: United Cerebral Palsy
3303 Frederick Ave, St. Joseph
The Art of Effective Advocacy
Date: 08/10/15
Time: 5:00pm to 7:00pm
Location: Jasper Christian Church
213 East Grand Ave., Jasper
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Understanding the IEP Process
Date: 08/06/2015
Time: 2:30pm to 4:30pm
Location: East Hills Library
502 N. Woodbine Rd,
St. Joseph
Date: 08/08/15
Time: 10:00am to 12:00pm
Location: Swope Parkway United Christian Church
6140 Swope Parkway, K.C.
For a complete list of MPACT's trainings, including online trainings, visit our website.
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