May 2014
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Welcome Summer! 
This is the last Member Newsletter for the 2013-14 school year.  The next issue will be sent out in September.  Have a great summer!
New Superintendents/Principals Workshop:  Will you have a new superintendent or principal in your district for 2014-15?  If so, have them plan to attend the workshop on July 24th from 10am-1pm in Marshall.  Contact Shelly Maes with any questions.

Minnesota Middle School Association has some great professional development opportunities coming up in June and in December.  For more details on speakers, dates and locations, read this attachment.  
Division of Administrative Services
Sign up for Summer Tech Integration Trainings!  Registration is now available for summer workshops. Click here to see what is being offered!

MCCC Data Collection Deadlines:  MDE has established deadlines for FY MCCC data collections.  The FY to pay attention to is 11-12 for grades K-12 reporting.  If your district has not started this process, the timeframe to complete this task is winding down fast.  Don't wait start today!   Other MCCC Reporting Year Deadlines:  Reporting years 2011-12 and 2012-13 are currently open. Reporting year 2013-14 will open November 1, 2014. Reporting year 2011-12 will close November 1, 2014.  Reporting year 2011-12 data will be the first year of MCCC K-12 data loaded into the Minnesota Statewide Longitudinal Education Database (SLEDS). MCCC data will be loaded to SLEDS annually for each reporting year from that time forward. If you need assistance in starting go to the MDE website and select School Support-Data Submissions-MCCC.  There are training webinars available to watch.  Of you may contact   or contact Cheryll Ostrom at 

Cooperative Purchasing News:
  Have you checked out The Cooperative Purchasing Connection's new online marketplace, the Express?   The Express makes ordering and price comparisons from our partnered vendors simple for our members, all from a single location! 

Express provides:

**Quick access to multiple vendors

**Order approval and management

**Flexible payment options:  Purchase Order or Credit Card/P-Card

**Many Vendors - One Order 

Go to to sign up for the Express.  Please contact for more info.


UFARS/Smart Finance YE Sessions

June 18th- Marshall - SW/WC Service Cooperative
June 19th - Hutchinson - Middle School Media Center
June 24th - Willmar - District Admin Building
June 25th - Webinar 


Annual Health & Safety Update: On June 18th at 1pm, Dale Sundstrom with MDE will present changes to the Health & Safety Levy process as well as answer questions.  

UFARS Single Sign On-Security Enhancement:  Starting with the FY 2014 UFARS data submission, MDE will not require reporting entities to use the single-sign on portal for file uploads.  Superintendents or organizational equivalents must submit the "Superintendent Authorization for UFARS File Upload Secure Site" form to grant access for authorized school staff or other authorized persons.  Mary Jo has sent an email to districts with the form attached.  In order for staff at Region IV to submit year end files on your behalf this form must be completed and emailed to MDE.  Instructions were included in the email Mary Jo sent on 5/2/14.  Please contact Mary Jo if you have questions.


Online Staff Development Reporting Site Open for 2013-14 Data Entry:  School districts are required to report staff development activities and expenditures for both their district and school sites.  School districts using state staff development revenue under Minnesota Statutes, section 126C.10, Subdivision 2, and Minnesota Statutes, section 122A.61, must use the state-designated reporting format to submit a copy of their annual staff development report to the commissioner of Education.  All districts, including those not reserving funds, must complete a program report.  Visit MDE's website for additional information. 

Division of Risk Management Services
Health Cost Management Program:  As a reminder, requests for reimbursements are due on Friday, May 9th.  In order to receive reimbursement, your district will need to submit a copy of the invoice, proof of payment and the outcome of the program.  For reimbursement questions, contact Kari at or 507-537-2292.

Save the Date
: The annual fall Health Conference will be held on Thursday, September 11th, 2014, at the Redwood Area Community Center in Redwood Falls. Please note the change of location, and make plans to attend!

Virtual Health Clinic
: Use Online Care Anywhere® to talk to a doctor using video or secure text chat. No emails, no surveys, no waiting - you'll have a live conversation with a real doctor. Our U.S. board-certified doctors can answer your questions, diagnose your condition and prescribe medications. It's easy to use, confidential, and costs just $45 per visit and will coordinate with your insurance.  The School Insurance Pool will provide ancillary supplies (scale, blood pressure cuff, thermometers, wipes, sharps container) for any school pool member who 'opens' a virtual clinic in their district.  For more information on this, please contact Kari Bailey at
Division of Special Education Services

Congratulations Paige Fossum! The Center for Disabilities in Sioux Falls, which is housed at Sanford Hospital, has selected Paige Fossum as the Patrick L. Redinius Spirit Award recipient for 2014.  Fossum is a

Licensed Graduate School Social Worker (LGSW) who works for the SW/WC Service Cooperative with placement in Pipestone Area Schools.   The Patrick L. Redinius Spirit Award is presented annually to a former Center for Disabilities LEND trainee who through their work as a trainee and in their professional career has exemplified the following: enthusiasm and commitment to disability issues, a high level of energy for work in the field of disabilities, and compassion and respect for all.


Upcoming Trainings
There are many CPI Refresher and Full Trainings scheduled from now until August throughout the region. Please visit our website for more details on dates/times/locations.
June 11 -- Files, Files, Files

June 12 -- Files, Files, Files

June 16 -- 2014 Summer Institute for Interpreters and TDHH

Division of Teaching & Learning Services

Summer Principal's Summit:  SW/WC SC will once again be partnering with Saint Mary's University of Winona for the Summer Principal's Summit on July 29-30. Pat Anderson will be the keynote for Day 1, presenting on meeting the needs of the under resourced learner. Day 2 will consist of breakout sessions. To register, visit


Junior Achievement Titan Business Simulation Training:   Teachers and economic development staff from around the region attended a Junior Achievement (JA) Titan training on April 17th at the SW/WC Service Cooperative's office in Marshall. The session was led by Jaci Siebenaler, from JA, and Mark Ulman, a veteran Titan teacher from Maple River High School.  The JA Titan program provides eight classroom sessions that teach students how to run a business.  Students learn about production, marketing, capital investments and research and development, then have a chance apply their knowledge using Titan's online computer business simulation.  The program can culminate in a school district or regional JA Titan Business Challenge.  There is no fee to participate in the JA Titan Business Challenge and there are competitive events taking place in Mankato, St. Cloud, Duluth, Brainerd, Minneapolis/St. Paul and Fargo. A regional competition is tentatively being planned for southwest and west central Minnesota during the 2014-15 school year.  Winners from regional competitions can advance to a final event that is held at the Best Buy corporate headquarters in Richfield, MN.  For more information about JA Titan go to  and


Dates for 2014-15 Student Conferences

Conference for Young Artists -- October 29

Conference for Young Writers -- January 7

(snow date January 8)

Science and Nature Conference -- May 13

Mark you calendars now!


Southwest Prairie Regional Center of Excellence

      Southwest Prairie (Marshall) and Western Lakes (Fergus Falls) Regional Centers of Excellence, in partnership with MDE, have been busy providing regional trainings on Dropout Prevention through the use of the MEIRS screening tool.  MEIRS (Minnesota Early Indicator and Response System) provides a snapshot of 6th and 9thgrade students who are at increased risk of not completing high school in four years. The tool uses research-based variables associated with dropping out of school (i.e.: attendance, behavior/discipline, multiple enrollments, and state accountability test scores).  Using this information, teams are able to develop supports and target students who may need additional assistance to stay on track for graduating.     

To date, Session 1 Implementation and Overview has been offered in Marshall, Fergus Falls, Bemidji, Staples, Rochester, Mankato, and the Twin Cities. Session 1 of the training consists of information regarding the screening process used to identify at-risk students, the process for acquiring district data, and how to use the data to identify students and match appropriate supports to their individual needs.

Session 2-4 will be offered over the course of the 2014-15 school year.  Session 2 will focus on reviewing your own district data and exploring the response system.  Session 3 will focus on initial implementation and continuous improvement.  Session 4 will be a time to reflect, sustain, and celebrate.  The scheduled training dates for Marshall include Session 2 on August 6 (full day); Session 3 will be held on November 5; Session 4 on February 11.  We hope to have your leadership team take part in this wonderful opportunity of continued partnership with our regional centers of excellence and MDE!

       If your team did not get a chance to take part in session 1, there will be future trainings available.  Please periodically check our SW/WC Service Cooperative workshops page at or the MDE MEIRS  page for updates in our training schedule.  Any questions regarding the centers of excellence or the MEIRS training can be directed to Amy Christensen, Interim Director of the Southwest Prairie Regional Center of Excellence either by phone 507-537-2291 or by email
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The SW/WC Service Cooperative is a public agency dedicated to meeting the needs of our members by providing high quality programs through partnership, innovation, leadership and service.