PIC Newsletter - June 2015
Greetings! 
Hope you enjoy the latest edition of The Buzz!

Summer slowdown tips from the PIC chair, Sharon Aschaiek

Summertime usually challenges me to be a little more creative and reflective in the way I work. That's because it tends to be a slower time of year for my business, as many of the higher education institutions I serve slow down their pace at this time.

So this summer, as in past years, I'll be reviewing my progress so far this year and figuring out areas I need to improve. I'll do more prospecting with clients I haven't done business with for a while, and with organizations I'd like to work with. And I'll probably update my website, be more active on social media, and explore new marketing tactics.

I'm always interested how other independent communicators handle slowdowns, whether in summer or at other times of the year. Here's what other PIC members have to say about staying productive during summer:

Jane Langille: I plan to review my business plan and take stock, since it's the half-way point for the year. When I'm busy with client work, my own blog tends to fall by the wayside, so I'm scheduling time to develop an editorial calendar to ingrain a more consistent habit. I also plan to review and tweak my online profiles to update them for recent work and projects. Finally, I'm going to take some well-deserved vacation days -- off the grid -- and take advantage of the summer weather.  

Lynne Olver: I find demand for independents can pick up in summer as in-house communicators take vacations. Prospecting and networking can also be more difficult due to summer holidays. Generally, when times are slow, I focus on professional development, business reading and planning, online updates and administrivia: updating the books, filing receipts, etc. I do make time to get outside and enjoy summer, regardless of workload, because the warm months are fleeting!

Sohini Bhattacharya: Here are some of the ways in which I plan on tackling the summer slump:

(a) I'm going to slow down and enjoy the free time on days when there are no assignments or projects. After all, this freedom is why I embraced the freelance life in the first place.
(b) I think of myself as going into hibernation -- taking stock of where I am with my life and career, being thankful for my independence and catching up on other aspects of my business that I haven't been able to concentrate on. For example, I might amp up my networking, develop a social media calendar for the next six months, work on website updates, draft query letters for potential businesses, ask clients for testimonials and spring clean my laptop's hard drive.
(c) I plan on catching up with my fiction and non-fiction reading. This is the time to sharpen my writing chops and read all the "indie life self-help" articles and books that were recommended to me for strengthening my business strategy.
(d) Do some pro bono writing for a non-profit that cannot afford me, but I know can use my help.
(e) Finally, I plan on indulging in a side-hobby. I love growing my own vegetables and experimenting with my garden.

Karen Luttrell: Here are some ideas:
(1) Prepare now for the busy season. If fall and winter are busy times for your clients, start preparing resources that will help them when that busy period hits. For me, that could be reaching out to non-profit clients now to help them prepare their fall/holiday fundraising campaigns well in advance and to practise good donor relations leading up to the campaigns.
(2) Reach out to clients with small goodwill gestures to keep the relationships strong and set you apart from other consultants.
(3) Work on developing your own intellectual property during your slow periods. This could be developing tip sheets, books and courses that educate your potential clients, position you as an expert, and possibly earn you income in the form of course fees or book sales.

Enjoy the season, and hope to see you at our summer socials!

Continued success,

Sharon

In This Issue
Summer tips from the PIC chair
June 3: Patio season starts
July 8: Next social
The Indie Life: coming soon
IABC/Ottawa's 2 new podcast episodes
Sign up to steer PIC
Meet Irene Bakaric
Update your profile
The Buzz takes a break
Quick Links
Newsletter archives
Join Our Mailing List!
We want your talents!
PIC 2014-2015 Executive
June 3: Summer social was a smooth flight at The Flight Deck

PIC members and friends enjoyed a smooth "flight" at the rooftop patio at The Pilot on Cumberland Street on June 3. Shown here are, from left, Priya Bates, ABC, MC; Andrew Wright, PIC's director of social media; Dave Watt, IABC/Toronto's VP member communications; and Kelsey Muir.

See more photos on Flickr.

July 8: Become a frequent flyer at The Flight Deck

Wednesday, July 8, 2015, from 5:30 p.m. onward

The Flight Deck, top floor of The Pilot, 22 Cumberland Street, Toronto (near Yonge/Bloor) 

We're circling back to The Flight Deck, The Pilot's rooftop patio, after travelling first class
there in June. Join us for our next summer social to connect wi
th friends and colleagues, and enjoy summer cheer and great food al fresco. 

Named Canada's favourite patio by The Globe and Mail, The Flight Deck has heaters and retractable awnings for a safe landing even if the weather is turbulent.

As usual, it's pay-your-own way for drinks and snacks. File your flight plan and let Jane Langille know you're coming so we can reserve enough space for everyone.

We're also thinking about a return trip on August 5. What do you think? Are you in? 

Watch for The Independent Life e-book

If you're new to running your own business, or you'd like advice on certain aspects of it, you'll be interested in a new e-book PIC is launching soon. The Independent Life combines the wisdom of PIC members with online resources to guide you through the steps in starting your own business, setting up your office, managing your finances, setting fees, marketing and more.

PIC began collecting resources from PIC members in 2007, with contributions and help from Sue Horner; Barb Sawyers; Gary Schlee, ABC, MC; Susanna Smith; Margaret Tanaszi; Lee Weisser; and Lynn Woods. The material lived on the PIC eXchange site, which IABC no longer supports and we can't update. 

So we've pulled the material from the site, updated it for 2015, checked all the links and added Donna Papacosta's new section on marketing with social media. Graphic designer Cathy Ledden, RGD, has taken the content and turned it into a handy guide that will be available as a download from the PIC website under About PIC > Resources. 

Episodes 2 and 3 of IABC/Ottawa's "indie comms" podcast are out

Two more episodes of IABC/Ottawa's new podcast series, The Voice, are out. Give them a listen for some great advice from seasoned communicators! 

Episode #2: Going Indie: How to Position Yourself and Build a Client Base features IABC/Ottawa's Kerry Mortimer and Ken Anderson with advice on how to identify your unique value proposition, assess marketplace opportunities, find potential buyers and partner with associates to expand your services.

Episode #3: Going Indie: How to Pitch Prospects and Formalize Agreements features PIC's Donna Papacosta and IABC/Newfoundland and Labrador's Martha Muzychka discussing how to accurately value your work, price proposals, write contracts and agreements, prevent scope creep and overcome the gender barrier.  

Step up to help steer PIC in 2015-2016

You can help independent communicators advance their careers while strengthening your own professional development. How? Join PIC's executive for a one-year term from September to August.

This fall, Sharon Aschaiek returns to the PIC executive as past chair, along with Sohini Bhattacharya in membership and Sue Horner in communications. We welcome Jacqui d'Eon as Director of Social Media, and we regretfully say farewell to Jane Langille, Donna Papacosta and Andrew Wright. That leaves two openings for 2015-2016:

  • Chair (or two people tag-teaming as co-chairs)
  • Director of Programming

Read more about the responsibilities of the open positions or ask those now in those roles about what they do. Talk to the current executive about what it's like to volunteer for PIC at our upcoming events, or send your questions to Sharon at sharon@cocoamedia.ca.   

PIC Personalities
Meet Irene Bakaric

by Heather West

Irene Bakaric, Principal of MediaPrep, is an experienced multilingual communications professional who specializes in media training and crisis communications. Irene uses her years of experience as a reporter, producer and host on a variety of national news and current affairs programs to help her clients shine when they interact with the media. Irene can be reached at 905-616-0660 or by emailing irene@mediaprep.ca.

How did you get into freelancing?

I had almost 16 years of experience working as a journalist so I had an insider perspective that I felt I could share with clients. I had heard people describe media training as going through a meat grinder and I saw an opportunity to take a different approach -- to focus on building confidence. I want my clients to walk away and say, "That was very challenging, but it was also positive and worthwhile."

I started my consulting business a number of years ago; however, due to personal issues, I had to put it on the back burner for a while. Now I'm relaunching with a new mobile-friendly website and fresh marketing materials. I'm blogging -- which I hadn't done before -- and strengthening my presence on social media, in particular LinkedIn, to expand my network.

What do you enjoy most about being independent?

I certainly enjoy the flexibility. When I started, I had a young family. My journalism career required a lot of travel and a significant time commitment so I thought this would be a better track. I even viewed the peaks and valleys of being an independent positively because it provided the opportunity to blend work with my family life.

What don't you enjoy about being independent?

I'm not a natural marketer. It's challenging for me to sell myself and my services. My business has been based primarily on referrals. Now, I'm working on building my skills in marketing and sales and I'm trying to learn the mechanics of approaching new clients and closing deals.

What advice would you give to someone considering becoming an independent?

Being independent is not like working nine-to-five and reporting to someone else. You have to recognize the difference. If you're not working, you should be marketing. When you're not marketing, you are hopefully working. It's definitely a 24/7 commitment. The peaks and valleys of work and income are not for everyone.

What type of work are you doing right now?

All of my work falls under the umbrella of media relations. I do a lot of media training -- teaching clients how to do media interviews with skill and confidence. I offer strategic consulting services to help clients with issues and reputation management as well as the development of strong, clear, concise messages. I also provide crisis communications services -- teaching the fundamentals of crisis communications as well as helping clients develop crisis communications plans. I'll also hold their hand in the event of a crisis so they feel confident when they face the media.

I am not strictly speaking a public relations practitioner. My focus is media relations and my first role is usually that of a teacher.

How long have you been a PIC member and what value do you get from your membership?

I am a new PIC member. I was drawn to IABC because I wanted to meet like-minded people and it was recommended that PIC would be a good fit. I've only attended one workshop so far -- the one on developing your elevator pitch. I was impressed with the people I met and the quality of the workshop.


We count more than 160 members in PIC, offering a range of talent from coaching and media relations to video production and writing. Do you know everyone? Our PIC Personalities feature introduces new members and randomly profiles existing members. Let Sue Horner know if you'd like to be profiled and she'll be in touch to set it up! You can find previous PIC Personalities in The Buzz archives and on IABC/Toronto's CommVersations blog.


Are you on the PIC member list?

As a member of PIC, you can promote yourself at no charge in the PIC directory, located on the IABC/Toronto website. Yes, it's f-r-e-e! Make sure you're taking advantage of this chance to share key details about your services.

If you want to add to your existing profile, or create a completely new one, email PIC's Director of Membership & Events, Sohini Bhattacharya. Sohini keeps a running list that she shares with IABC/Toronto every quarter. Send Sohini your name, company name, location, email address, telephone, website, blog and a brief description of your business (up to 35 words).

The Buzz takes a break
While The Buzz publishes monthly throughout most of the year, we take a brief summer break. Watch for our combined July/August issue in August, when we'll share details about the September meeting that starts IABC's new 2015-2016 year. Happy summer!


 
PIC is a special interest group of IABC/Toronto. PIC's mission is to support independent IABC/Toronto communicators through professional development, networking and marketing. 
The Buzz is PIC's e-newsletter, intended to inform independent communicators about our activities, share professional development tips from past meetings and keep us aware of what's going on. Connect with us on the web at pictoronto.com.

As the largest chapter of the International Association of Business Communicators, IABC/Toronto provides access to products, services, activities and networking opportunities in Toronto and around the world. IABC helps people and organizations achieve excellence in corporate communications, public relations, employee communication, marketing communication, public affairs and other forms of communication. For more information, visit the
IABC website.

Sue Horner                                                           Heather West   
Director, Communications - PIC                              Copy editor