Issue#7-2014July 2014
Office of Inspector General 
Division of Health Care
 
FREE TRAINING OPPORTUNITIES
SEE TRAINING SECTION BELOW

 
OIG Banner
Office of Inspector General Home Page

5stars  

July Results

 

3 Year Report

Learn more about the 5-STAR program by clicking the link below. 

 

Overview of CMS 5-STAR System  

 

 Nursing Home Compare Updates  

 

 

Want to Know Kentucky's Top 10 Citations for Nursing Homes?

 

Basic Chart

Health Care

 

Life Safety Code

 

 

CMS Survey and Certification Group

 

Surveyor Training Website

 

Enter Here

 

The survey and certification process is a collaborative effort between CMS and providers.  This website will allow providers the opportunity to take the same courses as surveyors. 

 

 logo    

 

Survey and Certification Letters 

 


Are You a New Long Term Care Administrator?
We need your information!

Please ensure that the Division of Health Care has up to date information for your LTC facility's administrator.

Please contact (502) 564-7963 to provide the following information:
 
-Administrator's Name
 
-Administrator's Effective Date
 
-Administrator's License #
 
-Administrator's E-mail Address

Thank you for your assistance.

 

Division of Health Care Leadership Team

 

Connie Payne

Deputy Inspector General

 

Jackie Aitkin

Assistant Director 

 

Melanie Poynter

Assistant Director

 

Andrea Willhite

Assistant Director

 

Dudley Ellis

Pharmacy Consultant 

 

 

Do you have a proposal that would support, protect and benefit nursing home residents in Kentucky?  If so, consider applying for the use of Federally Imposed Civil Money Penalty (CMP) funds. Take a moment to review S&C 12-13-NH and visit our website to obtain additional information on who is a potential applicant, what are the permitted uses and how to apply for CMP funds.  

 

 

 

  
Long Term Care Provider Newsletter
doctors-nurses.jpg 
Welcome to the Office of Inspector General, Division of Health Care's July 2014 edition of the Long Term Care Provider Newsletter.  This newsletter is a valuable vehicle to update you on current events affecting Long Term Care.  
  
Please feel free to share this newsletter with anyone you think would benefit.  They may continue receiving this newsletter by joining our mailing list using the link at the bottom. We look forward to serving you through this communication vehicle.
Informal Appeal of Survey Findings

 

Every Long Term Care provider has the right to both an informal and formal appeal process following receipt of a completed Form CMS-2567.  There are two informal appeal processes:  Informal Dispute Resolution (IDR) and Independent IDR (IIDR).

  

SERVE ON THE THE IDR PANEL

 

Kentucky requires one member of the panel to be "a person currently engaged in the prevision of Long Term Care services who has no affiliation with the provider disputing a deficiency".  Typically, a Long Term Care Administrator is on each IDR panel.  There is no payment or travel reimbursement for an Administrator serving on a panel.  Administrators will be rotated.  If a Long Term Care Administrator is interested in serving on a panel, a confidentiality statement must be signed prior to participating in the first IDR panel.

 

A copy of the Confidentiality Agreement may be emailed, faxed or mailed to:

Jan Keeling, NCI

IDR/IIDR Coordinator

Division of Health Care

275 East Main Street, 5E-A

Frankfort, KY 40621

Phone (502) 564-7963 ext. 3301

Fax (502) 564-7963

E-mail  jan.keeling@ky.gov

  
KARES Launched on May 12, 2014

The Cabinet for Health and Family Services, Office of Inspector General (OIG) has launched a new Web Portal - KARES in support of the National Background Check program.  KARES is a fingerprint-supported State and FBI background check program launched by the OIG to help long-term care and other providers research the backgrounds of new job applicants.

Click here for more information.
TWO TRAININGS OFFERED
Register Today!
FREE LTC PROVIDER TRAINING

 

Making It Stick: 
Involving Everyone for Continuous Improvement 

 

Presenters: Cathie Brady & Barbara Frank 

 

The Office of Inspector General, Division of Health Care, Training Branch is offering a free educational opportunity for Long Term Care Providers to attend this one-day training scheduled for August 27, 2014.  

 

Learn how to make Quality Assurance & Performance Improvement (QAPI) work for you. Make it a tool to drive and accelerate improvement by integrating it into daily practice. This session will share practical strategies to engage CNAs and nurses - staff closest to the resident - in thinking critically to prevent resident declines and promote residents' well-being.  Additional class details available in the Training Brochure.  

 

Register on the KY TRAIN website - search for Course ID: 1052124. Each attendee will need to have an account on the KY TRAIN website and will need to register individually in order to receive credit for attending. Online Registration is Open Until Friday, August 22, 2014.  Prior to the training, handouts will be made available electronically to registered attendees because hard copies of materials will not be handed out at the training. 
 
 

MINIMUM DATA SET (MDS) 3.0 TRAINING

 
Two day Training - Scheduled for August 7-8, 2014 

The training will be held at the Fern Valley Hotel & Conference Center located at 2715 Fern Valley Rd., Louisville, KY 40213. 

 

For reservations for overnight accommodations contact the Fern Valley Hotel @ 502-964-3311. In order to get our discounted room rate you will need to inform them that you are with the "Office of Inspector General" Room Block.  They have been kind enough to offer room rates of $73 plus applicable taxes & fees.  If you have any hotel specific questions please call 502-964-3311.  

 

Register on the KY TRAIN website - Search for Course ID: 1052107. Each attendee will need to have an account on the KY TRAIN website and will need to register individually in order to receive credit for attending. Online Registration is Open Until Monday, August 4, 2014.  Prior to the training, handouts will be made available electronically to registered attendees because hard copies of materials will not be handed out at the training.  Read more

 

______________________________________________

 
Training Coordinator Contact Information 

 

KY TRAIN or Training Information

Jessica Lowe at 502-564-7963, x 3310 or via email

 
Important Information:  De-support Notice

Internet Explorer 8/Windows XP 

 

Effective October 1, 2014, the CMSNet portal and QIES systems will no longer support Internet Explorer (IE) 8 or below. 

 

After this date anyone using an unsupported browser will be blocked from accessing CMSNet portal and any QIES applications. 

 

Click Here for more information regarding this change.

 
MDS/RAI Updates

 

MDS 3.0 Error Spotlight 

  

1002 Warning

 

Invalid Zip File:  Zip file contained no files.

  

Potential Causes:

  • The submitted .zip file is empty, is encrypted or not compressed.
  • The submitted file is a .zipx file.
  • The submitted file contains no .xml files. 

Action:

Contact your software vendor for technical assistance.  Refer your vendor to the MDS 3.0 Data Specifications for details of file submission requirements.

 

The name of each XML file included in the .zip file must not exceed 200 characters, including the extension.

 

The name of an XML file must not include special characters.

 

Recreate and/or rename the .zip file and resubmit.

 

______________________________________________  

 

MDS/RAI Coordinator Contact Information

 

MDS Assessment or Coding Issues 

Jan Keeling at 502-564-7963, x3301 or via e-mail

  

Transmission or Technical Issues

Rhonda Littleton-Roe at 502-564-7963, x3300 or via e-mail
Unbridled Spirit  
The Office of Inspector General is Kentucky's regulatory agency for licensing all health care, day care, long-term care, and child adoption/placing facilities and agencies in the Commonwealth. 
  
If you would like more information, please visit our website. 
  
If you have an idea for a future article, please contact Jami Biggs.